Estates Administrator, Temporary

Aviso Wealth; Vancouver; Hybrid; CAD 60,000 - 70,000; Full time

Job summary

Harbourfront Wealth is seeking a permanent, full-time Portfolio Administrator to join its Operations team in Vancouver on a hybrid basis. You will support daily operational processes, improve workflows, and help implement solutions that boost efficiency and accuracy across the business.

The ideal candidate has 1–2 years in investment operations within wealth management, strong analytical and interpersonal skills, and a degree in Finance, Economics or Business.

Qualifications

• 1–2 years of investment operations experience in wealth management.
• Strong understanding of account onboarding, investment accounts, custodial processes, trading and transfers.
• Experience identifying process improvements and supporting workflow redesign.
• Experience with operational systems and participating in system implementations.
• Strong analytical mindset with ability to identify bottlenecks and practical solutions.
• Experience with Excel and automation; coding experience is a plus.
• Attention to detail, organization and problem-solving skills.
• Undergraduate degree in Finance, Economics, or Business.

Responsibilities

• Support day-to-day operational initiatives for Portfolio Management and Operations teams.
• Review workflows to identify inefficiencies and bottlenecks.
• Assist with redesigns and documentation of updated procedures.
• Support implementation of operational improvements and system changes.
• Contribute to data-driven recommendations using analytical reviews of operational data.
• Work with systems like NDESK, MAKO, Salesforce and custodial platforms to support onboarding, accounts, trading, transfers and custodial processes.
• Identify opportunities to automate manual tasks and improve operational reporting using Excel and coding solutions.
• Assist with reconciliations, data reviews and quality checks to ensure accuracy.

Skills

Analytical mindset

Interpersonal skills

Detail oriented

Organizational skills

Proactive

Education

Undergraduate degree in Finance/Economics/Business

Tools

NDESK

MAKO

Salesforce

Excel

Coding

Job description

Who we are:
Harbourfront Wealth is a dynamic industry leader specializing in financial services and wealth management. We are a fast-growing wealth management firm with over $22 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered Investment Advisor (RIA) and insurance company. At Harbourfront Wealth, our core values start with the belief that great people make great companies.
Career opportunity:
Harbourfront Wealth Council is seeking a permanent, full-time Portfolio Administrator to join its Operations team. This position is a hybrid role based out of Vancouver. Reporting to the Operations Manager, the successful candidate will support daily operational processes, identify opportunities for improvement, and help implement solutions that enhance efficiency, accuracy, and consistency across the business. The ideal candidate is highly organized, detail-oriented, and proactive, with strong analytical and interpersonal skills.You will be responsible for:

• Supporting the Portfolio Management and Operations teams with day-to-day operational initiatives.
• Reviewing existing workflows to identify inefficiencies, bottlenecks, and opportunities for improvement.
• Assisting with process redesigns and documenting updated procedures and workflows.
• Supporting the implementation of operational improvements that enhance efficiency, accuracy, and consistency.
• Assisting with technology and systems implementations, including user testing, process mapping, documentation, and team adoption.
• Using analytical skills to review operational data, identify trends, and support data-driven recommendations.
• Working with systems such as NDESK and MAKO, Salesforce and other Custodian platforms to support onboarding, account administration, trading, transfers, and custodial processes.
• Identifying opportunities to automate manual tasks and improve operational reporting using tools such as Excel and coding solutions.
• Supporting account onboarding, investment account administration, trade processing, transfers, and related operational activities.
• Assisting with reconciliations, data reviews, and quality checks to ensure information is accurate and complete.
• Maintaining clear documentation of processes, controls, system changes, and operational procedures.
• Collaborating with internal stakeholders to resolve issues and deliver sustainable operational solutions.

The ideal candidate for this position has:

• 1-2 years of experience in investment operations within wealth management.
• Strong understanding of account onboarding, investment accounts, custodial processes, trading, and transfers.
• Experience identifying process improvements and supporting workflow redesign.
• Demonstrated ability to work with operational systems and participate in system implementations.
• Strong analytical mindset with the ability to identify bottlenecks and recommend practical solutions.
• Experience with Excel and automation. Coding experience would be considered an asset.
• Strong attention to detail, organization, and problem-solving skills.
• Undergraduate degree in Finance, Economics, Business, or a related field

Salary Range: $60,000 to 70,000 per annum (actual salary offered will be commensurate with education, experience, and internal parity).
Diversity and Inclusion
Diversity is an important value to us. We are committed to providing equal opportunities in employment and to providing a workplace which is free from discrimination and harassment. This means that all job applicants and employees will receive equal treatment regardless of race, colour, ethnic or national origins, sex, marital status, disability, age, sexual orientation, religion, or belief.