Personal Assistant

TopHat HR; Toronto; On-site; CAD 60,000 - 65,000; Full time

Job summary

An innovative consulting firm seeks a proactive Personal Assistant to support the CEO in both personal and professional tasks. This dynamic role offers the chance to work closely with senior leadership, manage diverse responsibilities, and contribute to organizational efficiency. You will be instrumental in maintaining the CEO's schedule and ensuring smooth operations across multiple initiatives. If you thrive in a flexible, high-growth environment and are eager to make a significant impact, this position is perfect for you.

Qualifications

• 2+ years of experience as a Personal or Executive Assistant.
• Strong organizational and multitasking skills.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements.
• Handle sensitive information with confidentiality and professionalism.

Skills

Organizational Skills

Communication Skills

Multitasking

Discretion

Tech-savvy

Tools

Scheduling Tools

Productivity Software

Job description

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This range is provided by TopHat HR. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$60,000.00/yr - CA$65,000.00/yr

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About Us:

Tophat HR is a boutique consulting firm- We are an expert in tailored and comprehensive human resources consulting & management services.

Position Overview:

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to directly support the CEO across a range of personal and professional activities. This role goes beyond traditional executive support, requiring someone who can manage both business responsibilities and personal tasks with flexibility, discretion, and attention to detail.

You will play a crucial role in ensuring the CEO’s day-to-day life runs smoothly — helping manage schedules, priorities, and personal needs — while contributing to broader organizational efficiency. This is a high-growth opportunity with flexible hours, direct executive exposure, and the chance to be involved in a wide variety of initiatives across multiple companies and businesses.

Key Responsibilities:

• Manage the CEO’s calendar, appointments, travel arrangements, and communications across personal and professional matters.
• Assist with personal tasks and errands to ensure the CEO’s time is optimized for strategic activities.
• Support the CEO in maintaining an organized and efficient workflow across all aspects of their life and businesses.
• Handle administrative tasks, document management, and project coordination as needed.
• Maintain strong communication and act as a liaison between the CEO and internal/external stakeholders.
• Anticipate needs proactively and address both personal and professional requirements without being asked.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Be available with flexibility outside of standard office hours when needed.

What We’re Looking For:

• 2+ years of experience as a Personal Assistant, Executive Assistant, or in a similar role supporting senior leadership.
• Strong organizational and multitasking skills with the ability to manage both business and personal responsibilities.
• Excellent written and verbal communication skills.
• High degree of reliability, discretion, and trustworthiness.
• Ability to anticipate needs and take initiative without being prompted.
• Tech-savvy with experience using scheduling and productivity tools.
• Flexibility to work outside of traditional business hours when required.

Why Join :

• Work directly with a dynamic CEO and leadership team.
• Opportunity to be deeply involved in multiple businesses and personal initiatives.
• High-growth environment with flexibility and the ability to make a real impact.

We believe that diversity is key to building high-performing teams, and creating an inclusive work environment is our priority. We are an equal opportunity employer and we welcome people of diverse backgrounds, perspectives, and skills. We will work with applicants to provide accommodations at any stage of the hiring process

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Software Development

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