Permit Coordinator

The-Gti-Group-; Burford; On-site; CAD 45,000 - 65,000; Full time

Job summary

Precision Specialized is seeking a detail-oriented Permit Coordinator to join the Operations team. This role focuses on obtaining and coordinating permits for oversized loads, ensuring compliance and safe transportation.

You will work with dispatch, drivers, customers, and government authorities to review load specs, secure documentation, and communicate routing restrictions. The ideal candidate thrives in a fast-paced environment and manages multiple time-sensitive requests.

Qualifications

• Detail-oriented with high accuracy in handling dimensions, weights, dates, routes and regulatory documents.
• Organized approach to managing multiple permits, jurisdictions, deadlines, and shipments.

Responsibilities

• Apply for and obtain oversize and overweight permits for shipments across Canadian and U.S. jurisdictions.
• Review shipment specifications to determine permit requirements and necessary routing.
• Coordinate permits with regulatory authorities as required and communicate restrictions to Operations and drivers.
• Monitor permit expirations and ensure documentation remains valid during shipments.
• Provide drivers with complete permit packages prior to departure.

Skills

Detail-oriented

Organized

Proactive

Calm under pressure

Strong communicator

Team-oriented

Tools

Online permitting systems

Transportation software

Microsoft Office

Job description

Job description:

Permit Coordinator

Company: Precision Specialized
Department: Operations
Position: Permit Coordinator
Employment Type: Full-Time

About Precision Specialized

Precision Specialized is a transportation company specializing in the safe and efficient movement of oversized, overweight, and specialized freight. Our team works closely with customers, drivers, operations, and regulatory authorities to coordinate complex transportation requirements and deliver reliable solutions.

We are currently seeking a highly organized and detail-oriented Permit Coordinator to join our Operations team. This position plays an important role in ensuring that specialized shipments are properly permitted, compliant, and prepared for safe transportation.

Position Summary

The Permit Coordinator is responsible for obtaining and coordinating the permits, approvals, and documentation required for the movement of oversized, overweight, and specialized loads.

Working closely with Dispatch, Operations, drivers, customers, and government authorities, the Permit Coordinator will review load specifications, identify permit and routing requirements, secure the appropriate documentation, and communicate any restrictions or special conditions associated with each shipment.

The ideal candidate is highly organized, comfortable working in a fast-paced transportation environment, and able to manage multiple time-sensitive permit requests while maintaining a high level of accuracy.

Key Responsibilities

• Apply for and obtain oversize and overweight permits for specialized shipments across applicable Canadian and U.S. jurisdictions.
• Review shipment specifications, including dimensions, weight, axle configuration, origin, destination, and proposed routing, to determine permit requirements.
• Coordinate permits with provincial, state, municipal, and other regulatory authorities as required.
• Review approved permits carefully and communicate all applicable routing restrictions, travel windows, curfews, escort requirements, and special conditions to Operations and drivers.
• Work closely with Dispatch and Operations to ensure permits are secured before scheduled departures.
• Assist with route planning by identifying potential restrictions involving bridge clearances, road limitations, construction zones, seasonal restrictions, weight restrictions, and other obstacles.
• Determine when pilot cars, escorts, utility coordination, or additional approvals may be required.
• Monitor permit expiration dates and ensure documentation remains valid throughout the movement of the load.
• Maintain accurate electronic records of permits, approvals, correspondence, and supporting documentation.
• Provide drivers with the required permit packages and ensure documentation is complete prior to departure.
• Respond quickly to last-minute changes involving routes, dimensions, weights, schedules, or permit requirements.
• Communicate with government agencies and permitting authorities to resolve issues or obtain clarification when necessary.
• Stay informed of changes to provincial, state, and federal regulations affecting oversized and overweight transportation.
• Support Operations with additional administrative and compliance-related responsibilities as required.

Qualifications & Experience

• Previous experience in transportation, trucking, logistics, dispatch, permitting, or specialized transportation is strongly preferred.
• Experience obtaining oversize/overweight permits is considered a strong asset.
• Knowledge of specialized transportation, heavy haul, open-deck, or oversized freight is an asset.
• Familiarity with Canadian and/or U.S. transportation regulations and permitting requirements is preferred.
• Strong geographical knowledge and an understanding of transportation routing.
• Comfortable working with online permitting systems, transportation software, and Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent attention to detail and ability to work accurately with dimensions, weights, dates, routes, and regulatory documentation.
• Strong organizational and time-management skills.
• Ability to manage multiple shipments and priorities simultaneously.
• Ability to work independently while collaborating closely with Dispatch and Operations.

What We're Looking For

We're looking for someone who is:

• Detail-oriented – Small errors in permitting can result in significant delays, so accuracy is essential.
• Organized – You’ll be managing multiple permits, jurisdictions, deadlines, and shipments at the same time.
• Proactive – You identify potential permitting or routing issues before they become operational problems.
• Calm under pressure – Specialized transportation can change quickly, and you’re comfortable finding solutions when plans change.
• A strong communicator – You can clearly communicate permit requirements and restrictions to drivers, dispatchers, customers, and regulatory authorities.
• Team-oriented – You understand that permitting is an important part of the larger operational process and work closely with the entire team to keep freight moving safely and efficiently.

Why Join Precision Specialized?

Joining Precision Specialized means becoming part of a team operating in one of the most challenging and specialized areas of transportation. You’ll work alongside experienced transportation professionals and play a direct role in coordinating complex shipments that require careful planning, communication, and execution.

If you have a strong attention to detail, enjoy solving logistical challenges, and are interested in specialized transportation, we’d like to hear from you.

Precision Specialized is committed to providing an inclusive workplace and encourages applications from qualified candidates of all backgrounds.