Oversize Freight Permit Specialist

The GTI Group; Canada; On-site; CAD 42,000 - 66,000; Full time

Job summary

Precision Specialized is seeking a Permit Coordinator to join the Operations team in Canada. You will obtain oversize/overweight permits, review load specs, coordinate with regulatory authorities, and communicate routing restrictions to drivers and dispatch.

The role requires strong organization, time management, and the ability to handle multiple shipments in a fast-paced environment. Collaboration with Dispatch and Operations is essential to ensure permits are secured before departures and

Qualifications

• Previous experience in transportation, trucking, logistics, dispatch, permitting, or specialized transportation is strongly preferred.
• Experience obtaining oversize/overweight permits is considered a strong asset.
• Knowledge of specialized transportation, heavy haul, open-deck, or oversized freight is an asset.
• Familiarity with Canadian and/or U.S. transportation regulations and permitting requirements is preferred.
• Strong geographical knowledge and an understanding of transportation routing.
• Comfortable working with online permitting systems, transportation software, and Microsoft Office applications.
• Strong written and verbal communication skills.
• Excellent attention to detail and ability to work accurately with dimensions, weights, dates, routes, and regulatory documentation.
• Strong organizational and time-management skills.
• Ability to manage multiple shipments and priorities simultaneously.
• Ability to work independently while collaborating closely with Dispatch and Operations.

Responsibilities

• Apply for and obtain oversize and overweight permits for specialized shipments across applicable Canadian and U.S. jurisdictions.
• Review shipment specifications, including dimensions, weight, axle configuration, origin, destination, and proposed routing, to determine permit requirements.
• Coordinate permits with provincial, state, municipal, and other regulatory authorities as required.
• Review approved permits carefully and communicate all applicable routing restrictions, travel windows, curfews, escort requirements, and special conditions to Operations and drivers.
• Work closely with Dispatch and Operations to ensure permits are secured before scheduled departures.
• Assist with route planning by identifying potential restrictions involving bridge clearances, road limitations, construction zones, seasonal restrictions, weight restrictions, and other obstacles.
• Determine when pilot cars, escorts, utility coordination, or additional approvals may be required.
• Monitor permit expiration dates and ensure documentation remains valid throughout the movement of the load.
• Maintain accurate electronic records of permits, approvals, correspondence, and supporting documentation.
• Provide drivers with the required permit packages and ensure documentation is complete prior to departure.
• Respond quickly to last-minute changes involving routes, dimensions, weights, schedules, or permit requirements.
• Communicate with government agencies and permitting authorities to resolve issues or obtain clarification when necessary.
• Stay informed of changes to provincial, state, and federal regulations affecting oversized and overweight transportation.
• Support Operations with additional administrative and compliance-related responsibilities as required.

Skills

Permitting experience

Regulatory knowledge

Heavy haul knowledge

Routing knowledge

Permitting systems

Microsoft Office

Communication skills

Attention to detail

Time management

Independent work

Team collaboration

Job description

Precision Specialized is seeking a Permit Coordinator to join the Operations team in Canada. You will obtain oversize/overweight permits, review load specs, coordinate with regulatory authorities, and communicate routing restrictions to drivers and dispatch.

The role requires strong organization, time management, and the ability to handle multiple shipments in a fast-paced environment. Collaboration with Dispatch and Operations is essential to ensure permits are secured before departures and