(PERMANENT PART-TIME) STAFFING CLERK (CLERK 2) - CSSO

Ontario Shores Centre for MHS; Whitby; On-site; CAD 25,000 - 36,000; Part time

Job summary

Ontario Shores Centre for Mental Health Sciences is seeking a Staffing Clerk (Clerk 2) to support the Centralized Scheduling Office. The role involves updating staffing schedules, processing changes in Meditech, and coordinating relief coverage with clinical managers to ensure smooth operations.

Ideal candidates have Grade 12 and at least two years of hospital clerical experience, with data entry speed of 30 wpm at 90% accuracy and strong communication and organizational skills.

Qualifications

• Grade 12 Ontario Secondary School Diploma or equivalent.
• Minimum of two years clerical experience in a hospital/healthcare setting.
• Data entry at least 30 wpm with 90% accuracy.
• Strong organizational skills and attention to detail.

Responsibilities

• Update and maintain staffing schedules in CSSO.
• Process schedule changes daily using Meditech and coordinate with managers.
• Liaise with Clinical Managers and Scheduling Manager on discrepancies.
• Allocate and call in relief staff to fill vacancies per agreements and workload needs.

Skills

Data entry

Microsoft Office

Communication

Organizational skills

Education

Grade 12 diploma

Tools

Meditech Scheduling

Job description

(PERMANENT PART-TIME) STAFFING CLERK (CLERK 2) - CSSO

Job Category: Administrative/Clerical

Requisition Number: PERMA003858

• Posted : September 30, 2026
• Part-Time
• On-site

Locations

Showing 1 location

Whitby, ON L1N5S9, CAN

Description

Job Description
Ontario Shores Centre for Mental Health Sciences is searching for an individual with excellent communication and problem solving skills to assume the Clerk 2 (Staffing Clerk) positions in our Centralized Scheduling (CSSO) Office. Reporting to the Manager, CSSO, the Staffing Clerk will be responsible for updating and maintaining staffing schedules.
Additional responsibilities will also include processing and updating schedule changes using the Meditech system on a daily basis; liaise with Clinical Managers and Scheduling Manager with any discrepancies to shift requests and making the appropriate adjustments; receive and process requests for relief coverage from clinical units and makes necessary adjustments based on availability of existing staff and workload needs; allocate and call in relief staff to fill vacancies resulting from unfilled positions, vacations, LOA, sick and workload adjustments following the relevant collective bargaining agreement.

Requirements

• Grade 12 Ontario Secondary School Diploma or equivalent is required
• Minimum of two years clerical experience in a hospital/healthcare setting is required
• Data entry skills, a minimum of 30 wpm at 90% accuracy is required
• Excellent organizational skills and attention to detail to be able to prioritize workflow in a busy environment with interruptions required
• Intermediate Microsoft Office skills including Windows, Excel, Power Point, Outlook.
• Knowledge of Meditech Staff Scheduling or other scheduling software is a definite asset
• Strong interpersonal skills which includes demonstrated communication and presentation skills
• Demonstrated ability to work cooperatively with staff at all levels of the organization
• Demonstrated ability to be self-directed and respond to requests in a timely manner
• Demonstrated aptitude to learn new computer programs
• Demonstrated problem solving abilities using defined policies and procedures
• Satisfactory work performance and attendance record required

Ontario Shores is dedicated to fostering equitable employment opportunities and encourages applications from all qualified individuals. We are committed to supporting candidates requiring accommodations and invite you to inform us of any needs during the recruitment process.

We welcome applicants who embrace respect and are dedicated to collaboratively cultivating an inclusive environment where everyone feels a sense of belonging. We particularly encourage applications from individuals who have encountered historical or current barriers to equity.

To ensure your application is properly recognized as an internal application, please apply using your internal account and attach an updated resume. Applications submitted from external accounts or through third-party services may not accurately reflect your internal applicant status and could result in your application not being considered. Current employees on a leave of absence who apply using a personal email address must clearly identify themselves as internal applicants.

Job Posting Closing: October 14th at midnight. Please note any job applications after the closing date will not be considered.