Staff Scheduling Clerk, Part Time, Staff Scheduling

Talent Pool Builder; Kingston; On-site; CAD 43,000 - 47,000; Part time

Job summary

Providence Care Hospital in Ontario is seeking a Staff Scheduling Clerk on a part-time basis. The role collaborates with Program Managers, Staffing Leads, and the Manager of Staff Scheduling to support scheduling across Providence Care locations.

Requirements include a post-secondary diploma inOffice Administration, Medical or Business Administration, plus at least 1 year clerical experience and experience in staffing/scheduling. Unionized health care experience is preferred.

Qualifications

• Post-secondary diploma in Business Administration, Medical or Office Administration.
• Minimum 1 year of clerical experience.
• Minimum six months’ experience in staffing and/or scheduling in a dynamic environment.
• Staff scheduling within a unionized health care environment, preferred.

Responsibilities

• Monitors vacancies to ensure staffing baselines are met and liaises with the manager for areas of concern.
• Provides automated shift calling out support and shares scheduling information with department staff.
• Completes work in accordance with collective agreements and established processes.
• Escalates concerns to Program Managers/Designate or Scheduling Leads as required.
• Prepares and posts schedules, allocating staff coverage for vacancies per procedures and collective agreements.
• Manages scheduling reviews with Scheduling Leads within deadlines.

Skills

Clerical experience

Staff scheduling experience

Union healthcare experience

Equivalent education and experience

Education

Office Administration / Medical Administration Diploma

Job description

Job Code: 27442

Status: Part Time

Location: Providence Care Hospital

Union: OPSEU 4104 Service Clerical

Wage: $31.48 - $34.44

Posting Period: October 2, 2026 - October 11, 2026

Reporting to the Manager, Staff Scheduling, the Staff Scheduling Clerk provides staff scheduling support at all Providence Care locations. The Staff Scheduling Clerk works collaboratively with Program Managers, Staffing Leads, Staff and the Manager, Staff Scheduling & Recruitment. The Staff Scheduling clerk will ensure adherence to established staff scheduling practices and processes, escalating concerns as needed.

Skills and Qualifications:

• Post-secondary diploma in Business Administration, Medical or Office Administration
• Minimum of 1 year of recent clerical experience
• Minimum six months’ experience in staffing and/or scheduling in a dynamic environment of persons or events
• Equivalent education and experience may be considered
• Staff scheduling within a unionized health care environment, preferred

Position Responsibilities:

• Monitors vacancies to ensure staff complement baselines have been met. Liaises with
  manager for areas of concern
• Provides automated shift calling out support and shares process/practice information with new
  and existing employees within the department
• Completes work in accordance with Collective Agreements, established processes and
  practices
• Identifies concerns or issues to Program Managers/Designate and/or Staff Scheduling Leads
  as required
• Prepares schedules for posting by allocating staff coverage for known vacancies such as:
  vacation, education leave, extended sick leave, retirements etc. according to established
  procedures and within parameters of applicable Collective Agreements
• Prepares schedules in accordance with Collective Agreements, and established processes and
  practices
• Provides schedules to Staff Scheduling Leads for internal staff scheduling review in
  accordance with established deadlines

Why Work at Providence Care Hospital:

• Specialized sub-acute Care in rehabilitation, mental health services, complex medical management and palliative care
• A hospital striving for excellence in care, education and research
• Committed to people centred approach to care delivery
• Competitive salaries with percentage in lieu of benefits & vacation
• Healthcare of Ontario Pension Plan (HOOPP)
• State of the Art Building with on-site parking

• On-site café and cafeteria with a variety of food options

• Corporate and unit/service specific orientation for new hires

• Focus on Healthy Workplace & Culture of Quality
• Employee & Family Assistance Program
• Education, mentorship and bursary opportunities
• Fully affiliated with Queen’s University and St. Lawrence College and other academic institutions
• Located on the shores of Lake Ontario surrounded by park land and walking trails

Disclosure: We do not use artificial intelligence to screen, assess, or make selection decisions in our recruitment process.

Unless specifically stated, all job postings are for existing positions at Providence Care.