People Ops Coordinator (Mat Leave Coverage)

Bardel Entertainment; Vancouver; Hybrid; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Extended Health and Wellness

RRSP matching

Flexible work environment

Job summary

Bardel Entertainment in Vancouver, BC, is seeking a People Ops Coordinator to bridge Production and HR, supporting artists and production teams with crew capacity, onboarding, time-logging, and contract extensions. This is a full-time, 1-year contract with hybrid work and a start window in late October to early November 2026.

The role requires experience in HR coordination, onboarding/offboarding, and resource planning within animation or a related creative production environment.

Qualifications

• Experience coordinating HR/resource activities in animation or related productions.
• Experience with onboarding and offboarding processes.
• Understanding of resource planning and crew capacity in a production setting.
• Strong communication and cross-functional collaboration skills.
• Professional discretion with sensitive information.

Responsibilities

• Support production and artist teams with crew capacity and resource planning.
• Participate in weekly retention and resource meetings with insights and recommendations.
• Coordinate onboarding and offboarding, including pre-boarding and documentation.
• Manage HR administration and ensure accurate records in HRIS (Rippling).
• Assist in contract extensions, performance tracking, and time-logging oversight.
• Collaborate across People Ops, Production, Recruitment, IT, and Payroll.

Skills

HR coordination

Resource coordination

Production coordination

Communication

Relationship building

Time management

English proficiency

Onboarding/offboarding

HRIS accuracy

Education

Experience in animation/VFX production environment

Tools

ShotGrid

Rippling

ATS tools

Job description

OUR STORY

For more than 35 years, Bardel Entertainment has been growing and evolving, yet at our core, we remain grounded in the creative roots of the craft of animation. Our pursuit of fresh ideas, techniques, and technologies is driven by the belief that together, through creativity and collaboration, we can accomplish anything! If you want to be part of an environment that empowers you to experiment, learn, and contribute to exciting projects, come and join us.

At Bardel, our people are at the heart of every production. The People Ops Coordinator plays a key role in supporting our artists and production teams by helping manage crew capacity, fostering a positive day-to-day experience, and ensuring smooth people-related processes. This role bridges Production and HR, supporting both operational needs and the overall support of our teams.

Term: Full-time, 1 year contract (subject to extension)

Target Start Date: Late October to early November

Work Arrangement: Hybrid, with a minimum of 2 days per week in the office, depending on business needs
Application Deadline: Friday, Sept 25

What You’ll Do:

• Assess upcoming resource needs by reviewing department demand against current crew capacity, identifying gaps, and flagging when hiring requisitions may be required with recruitment.
• Participate in weekly retention and resource meetings, bringing forward challenges, insights, and recommendations to support show and departmental needs.
• Communicate regularly with Production and Artist teams to gather information, review resourcing opportunities to promote support artist retention.
• Support Production teams in the HR management of artists, including tracking compliance, responding to queries, monitoring performance, overseeing time-logging accuracy, coordinating annual reviews, identifying next-show opportunities, and managing contract extensions.
• Coordinate weekly onboarding and offboarding activities, including pre-boarding, orientation, team integration, employee exits, documentation, and HR administration. Serve as the primary onboarding liaison between People Ops, Production, Recruitment, IT, and Payroll, ensuring a consistent employee experience, accurate recordkeeping, and continuous process improvement.
• Anticipate and mitigate people-related issues where possible, escalating concerns to People Ops in a timely manner.
• Conduct regular People Ops auditing including contract details, time off balances, and other employment information to ensure HRIS (Rippling) is accurate and up to date.
• Support the People Ops Lead in employee engagement initiatives and champion the studio’s People & Culture values.

What You’ll Bring:

• Previous experience in HR coordination, resource coordination, production coordination, or a similar role—ideally within animation, VFX, games, or another creative production environment.
• Previous experience with onboarding and offboarding.
• A solid understanding of resource planning, crew capacity management, and the employee lifecycle within a production setting.
• Strong communication and relationship-building skills, with the ability to collaborate effectively across Production, HR, and Leadership teams.
• A high degree of professionalism, discretion, and good judgment when handling sensitive information or crew-related matters.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities, maintain accurate tracking, and meet production timelines.
• Proficiency with spreadsheets, tracking tools, and production/HR systems (e.g., ShotGrid, Rippling, ATS tools, or internal platforms).
• A proactive, solutions-oriented mindset with a focus on supporting a positive crew experience and enabling smooth day-to-day operations.
• Professional proficiency in English.
• Eligibility to work in Canada.
• Ability to work 2 days per week on-site, including in-studio attendance during onboarding and predetermined Rush Weeks.
• Availability to start in late October to early November 2026.

Pay Range: CAD $60,000 - $70,000 annual

Flexible work environment, Extended Health and Wellness from day 1, and RRSP matching are just some of the benefits.

At Bardel, we recognize that flexibility is key to doing great work. Our hybrid work environment is a valued perk designed to support individual accountability and empower our teams to work where they’re most productive. We offer the choice to work remotely, balanced with intentional in-person time for collaboration, creativity, and team building.