Payroll Systems Coordinator

Compass-Early-Learning-and-Car; Peterborough; On-site; CAD 49,000 - 60,000; Full time

Job summary

Compass Early Learning and Care is seeking a Payroll Systems Coordinator to administer and process payroll accurately for all employees within the Human Relations Team. The role requires attention to detail, confidentiality, and collaboration with HR and Finance.

You will manage semi-monthly payroll, post uploads, reconcile with audits, and respond to payroll inquiries, with 2–5 years of payroll experience and HRIS/Workday familiarity.

Qualifications

• 2 to 5 years minimum of payroll processing experience.
• Experience working within a Human Resources Information System (Required).
• Experience in using Workday or similar Payroll systems (Preferred).
• Post-secondary Diploma/Degree/Certificate in an applicable field.
• Familiar with the Employee Standards Act.
• Knowledge of payroll practices, wage and hour laws, payroll software systems, and ROE.
• Excellent attention to detail and organizational abilities.
• Ability to handle confidential information with discretion.
• Effective communication skills.
• Proficiency in Microsoft Office applications including Word, SharePoint, and Excel.
• HRPA or NPI membership valued but not required.
• Updated and Clear Vulnerable Sector Check.

Responsibilities

• Prepare and process semi-monthly payroll for the organization.
• Posting payroll uploads into our financial system and entering manual journal entries as needed.
• Receiving and clearing payroll reimbursements.
• WSIB, Employer Health Tax, and Canada Summer Jobs reconciliation.
• Reviewing and verifying timesheets, attendance records, wage changes, and other payroll data.
• Maintain employee payroll records and ensure data accuracy within payroll systems.
• Administer payroll deductions, garnishments, taxes, and benefit withholdings.
• Reconcile payroll reports and assist with audits and compliance requirements.
• Collaborate with HR and Finance teams regarding new hires, terminations, compensation changes, and benefit updates.
• Prepare payroll-related reports and maintain confidential records.
• Respond to employee inquiries regarding pay, taxes, deductions, and payroll procedures.

Skills

Payroll processing

HRIS experience

Workday experience

Attention to detail

Communication skills

Education

Post-secondary Diploma/Degree/Certificate in an applicable field

Tools

Workday

HRIS system

Job description

Payroll Systems CoordinatorPosition: Payroll Systems Coordinator – Human Relations TeamJob Type: PermanentHours: 35 hours per week, Monday to Friday.Starting Rate of Pay: $30.21 per hourAnticipated Start Date: September 21, 2026Please apply by September 11, 2026Hiring DeclarationsCompass Early Learning and Care does not use Artificial Intelligence (AI) to make hiring decisions. We value authentic applications that accurately reflect each candidate's skills, experience, and qualifications. Applicants are responsible for ensuring all information submitted is truthful and represents their own work and experience.About Us:Compass Early Learning and Care (CELC) has been in operation since 1981 and is one of the largest not-for-profit child care organizations serving East-Central Ontario. With over 700 Staff and 80 Home childcare providers, we offer 46 high-quality licensed childcare centres and over 80 licensed homes serving over 4,000 familiesFor over forty years, Compass ELC has been dedicated to early learning and child care. We believe in creating nurturing environments that celebrate children's curiosity and whole selves. Our organization fosters a culture of growth, collaboration, and inclusivity, where every team member has the opportunity to thrive. We are committed to supporting children and families in our community.Job Posting Declarations:Compass Early Learning and Care does not use Artificial Intelligence (AI) to make hiring decisions. We value authentic applications that accurately reflect each candidate's skills, experience, and qualifications. Applicants are responsible for ensuring all information submitted is truthful and represents their own work and experience.This posting is for a new position within our Human Relations Team to support organizational growth.About Compass Early Learning and Care:Compass Early Learning and Care (CELC) has been in operation since 1981 and is one of the largest not-for-profit childcare organizations serving East-Central Ontario. With over 700 Staff and 80 Home childcare providers, we offer 46 high-quality licensed childcare centers and over 50 licensed homes serving over 4,000 families.For over forty years, Compass ELC has been dedicated to early learning and childcare. We believe in creating nurturing environments that celebrate children's curiosity and whole selves. Our organization fosters a culture of growth, collaboration, and inclusivity, where every team member has the opportunity to thrive. We are committed to supporting children and families in our community.Please see our attached Vision Framework for more information:About the Role:The Payroll Coordinator is responsible for administering and processing payroll accurately and on time for all employees. This role maintains payroll records, ensures compliance with federal, provincial, and local regulations, and serves as a resource for employees regarding payroll inquiries. The Payroll Coordinator collaborates with the Human Relations and Finance teams to maintain payroll data that is accurate, confidential, and properly documented. The position requires strong attention to detail, organizational skills, and the ability to manage sensitive information while supporting a positive employee experience.Some accountabilities associated with the role include:Prepare and process semi-monthly payroll for the organization.Posting payroll uploads into our financial system and entering manual journal entries as needed.Receiving and clearing payroll reimbursementsWSIB, Employer Health Tax, and Canada Summer Jobs reconciliationReviewing and verifying timesheets, attendance records, wage changes, and other payroll data.Maintain employee payroll records and ensure data accuracy within payroll systems.Administer payroll deductions, garnishments, taxes, and benefit withholdings.Reconcile payroll reports and assist with audits and compliance requirements.Collaborate with HR and Finance teams regarding new hires, terminations, compensation changes, and benefit updates.Prepare payroll-related reports and maintain confidential records.Respond to employee inquiries regarding pay, taxes, deductions, and payroll procedures.Skills and Qualifications:2 to 5 years minimum of payroll processing experienceExperience working within a Human Resources Information System (Required)Experience in using Workday or similar Payroll systems (Preferred)Post-secondary Diploma/Degree/Certificate in an applicable fieldFamiliar with the Employee Standards ActKnowledge of payroll practices, wage and hour laws, payroll software systems, and Record of Employment.Excellent attention to detail and organizational abilities.Ability to handle confidential information with discretion.Effective communication skills.Proficiency in Microsoft Office applications including Word, SharePoint, and Excel.Membership with the Human Resources Professional Association (HRPA) or National Payroll Institute (NPI) valued but not requiredUpdated and Clear Vulnerable Sector CheckHow to Apply:Please send your resume and cover letter to our HR team via our Job Board.To address issues of systemic inequity within our communities, we strongly encourage individuals from communities and groups that have historically been disadvantaged and/or marginalized, including First Nations, Métis and Inuit peoples, Indigenous Peoples of Canada, racialized persons, persons with disabilities, individuals who identify as women and/or gender diverse, 2SLGBTQ+ persons, and persons with lived or living experience of homelessness to apply.In keeping with Compass Early Learning & Care's commitment to providing service in a manner that is accessible to all, reasonable accommodations will be provided for applicants upon request. We are committed to reducing barriers to employment, and we encourage you to bring your true or whole self and way of being to the interview process. We welcome differences, and we are happy to make meetings accessible based on your needs.Please contact our Human Relations Coordinator – Hiring and Recruitment at: 705-749-3488 ext. 217, [e-mail] and Accessibility:To address issues of systemic inequity within our communities, we strongly encourage individuals from communities and groups that have historically been disadvantaged and/or marginalized, including First Nations, Métis and Inuit peoples, Indigenous Peoples of Canada, racialized persons, persons with disabilities, individuals who identify as women and/or gender diverse, 2SLGBTQ+ persons, and persons with lived or living experience of homelessness to apply.We are committed to reducing barriers to employment, providing accommodations upon request and ensuring an accessible interview process. We encourage you to bring your true or whole self and way of being to the interview process.CC904 Human Relations