Payroll Specialist H/F

VINCI; Toronto; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

4 weeks vacation + 3 sick days

Group Health Insurance

RRSP Program

Career development opportunities

Inclusive work environment

Challenging project

Job summary

Deep-Water Intake Group is seeking a Payroll Specialist to manage the full payroll lifecycle for unionized construction workers in ADP, ensuring accurate onboarding/offboarding and compliant reporting. The role requires knowledge of collective agreements and Ontario regulations.

You will handle time entries, leaves, overtime, and year‑end filings while maintaining meticulous records and responding to payroll inquiries. A competitive package includes vacation and health benefits.

Qualifications

• Post‑secondary diploma or degree in Payroll Administration, Human Resources, Accounting, Business Administration, or a related field.
• CPM or PCP designation is considered an asset.
• 4–5 years of payroll experience in a unionized environment in the construction industry.
• Strong experience working with unionized employees and labour relations.
• Proficiency in ADP payroll systems.
• Knowledge of Ontario ESA and WSIB in unionized environments.
• High accuracy and attention to detail.

Responsibilities

• Oversee the full payroll lifecycle for unionized construction employees using ADP.
• Manage onboarding and offboarding and maintain employee records.
• Process payroll in compliance with collective agreements and legislation.
• Produce payroll reports and ensure data accuracy across ADP and Excel.
• Review time entries for hours, overtime, premiums, and union benefits.
• Respond to payroll inquiries related to pay, hours, leaves, and time tracking.
• Prepare and validate T4 year‑end filing and WSIB reporting.
• Maintain regulatory awareness related to unionized payroll and HR regulations.

Skills

Union payroll rules

Labour relations

Ontario employment regs

Attention to detail

ADP payroll systems

CPM/PCP designation (asset)

Education

Post-secondary diploma in Payroll Administration or related field

Tools

ADP payroll systems

Job description

Deep-Water Intake Group, a joint venture of multiple subsidiaries of the VINCI Group, construction worldwide leader, specialized in the design and construction of major civil engineering and building works in Canada is hiring a

Payroll Specialist

What is the project?

The Pickering Nuclear Generating Station refurbishment program involves designing and building a new deep-water intake in Lake Ontario to improve the plant's cooling system. This will involve: A5 km-long tunnel, built by a pressurized TBM (10.15 m diameter slurry TBM); Two vertical shafts (onshore and offshore); An offshore modular intake structure, resting on the lake bed.

The project is distinguished by its proximity to an active nuclear site, requiring rigorous standards of safety, planning and coordination.

What you will do:

As a Payroll Specialist, you will oversee the full payroll lifecycle for unionized construction employees, covering payroll processing, employee onboarding and offboarding in ADP, employee records management, regulatory and year-end reporting, while ensuring compliance with collective agreements and applicable legislation.

Concretely, your tasks will be:

• Manage employee onboarding and offboarding in ADP;
• Oversee and maintain employee records, including maternity and paternity leave, paid leave, absences, and sick leave, and other union regulated leave entitlements;
• Process union payroll in compliance with collective agreements, provincial and federal legislation;
• Produce payroll reports and ensure data accuracy across ADP and Excel;
• Review time entries and ensure accurate calculation of regular hours, overtime, premiums, allowances, and union benefits
• Respond to employee payroll inquiries related to pay, hours worked, overtime, leaves, weather‑related work disruptions, and other payroll or time‑tracking matters;
• Review time entries, calculate wages, overtime, premiums, benefits, and final pay;
• Prepare and validate T4 year‑end filing
• Administer WSIB payroll reporting and accident‑related pay adjustments;
• Maintain ongoing regulatory awareness related to unionized payroll, including payroll and tax legislation, collective bargaining agreements, labor relations requirements, and related HR regulations.

Your skills:

• Post‑secondary diploma or degree in Payroll Administration, Human Resources, Accounting, Business Administration, or a related field;
• PCP or CPM designation (Canadian Payroll Association) is considered an asset;
• 4-5 years of payroll experience in a unionized environment in the construction industry;
• Strong experience working with unionized employees, including union rules, collective agreements, and labor relations;
• Proficiency in ADP payroll systems;
• Knowledge of Ontario employment regulations (ESA, WSIB) in unionized environments;
• Strong attention to detail and high level of accuracy.

What do we have to provide:

• Gross annual salary between 75K and 85K, depending on experience and profile
• 4 vacation weeks & 3 emergency/sickness days paid; Annual bonuses;
• Group Health Insurance (premium participation including virtual health care system);
• RRSP Program
• Career development opportunities;
• A cosmopolite and inclusive work environment;
• Attractive and challenging project.

At Deep-Water Intake Group, we believe that diversity is a source of wealth and strength. We are committed to creating an inclusive working environment where every individual is valued and respected. We strongly encourage applications from members of Aboriginal communities and strive to ensure fair and respectful employment opportunities. We recognise the unique contributions of indigenous peoples and are committed to supporting their professional development. By joining our team, you will be part of a company that celebrates diversity and actively works to promote inclusion.