Payroll Specialist – Contract

Jobtailor; Burlington; On-site; CAD 55,000 - 75,000; Full time

Job summary

Jobtailor in Canada is seeking a detail-oriented payroll specialist to manage full-cycle payroll for about 400 employees across multiple provinces using ADP Workforce Now. You will validate funding wires, generate reports, and ensure accurate payroll processing.

The role emphasizes compliance, data integrity, and timely remittances, with opportunities to participate in payroll projects and process improvements. This is a full-time on-site position based in Canada.

Qualifications

• College/post secondary education in Human Resources, Business Administration, or a related field
• 2+ years of end-to-end payroll administration or payroll specialist experience
• Multi-provincial payroll experience
• PCP (Payroll Compliance Practitioner) designation is an asset
• Experience with payroll systems such as Ceridian Dayforce, ADP, UKG, Workday, SAP, or Oracle HCM
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and payroll/HRIS systems
• Ability to manage confidential information with professionalism and discretion
• Ability to work independently and collaboratively in a fast-paced environment
• Strong attention to detail and commitment to data accuracy
• Excellent organizational and time management skills
• Strong analytical and problem-solving abilities
• Effective verbal and written communication skills

Responsibilities

• Process full-cycle, multi-provincial Canadian semi-monthly payroll for ~400 employees
• Review, validate, and send semi-monthly payroll funding wires and payroll comparison reports
• Audit payroll registers and employee records for accuracy, compliance, and completeness
• Process employee terminations, final pay calculations, and vacation payout entitlements
• Analyze, calculate, and prepare payroll input data
• Administer Short-Term Disability payments
• Prepare and distribute Records of Employment and pay statements
• Coordinate payroll close cycles with Finance
• Support payroll reporting, access reviews, and third-party audits
• Respond to employee payroll inquiries
• Reconcile and remit pension contributions, RRSP deductions, garnishments, and statutory deductions
• Administer remittances to government agencies (EHT, WSIB/WCB, CNESST)
• Verify, reconcile, and produce annual T4 slips and year-end tax reporting
• Prepare and issue T2200 forms and process amendments
• Generate payroll reports and submissions for Statistics Canada
• Prepare annual remuneration and compensation reporting
• Create ADP Workforce Now user accounts for new hires
• Participate in payroll-related projects and process improvements

Skills

Full-Cycle Payroll Processing

ADP Workforce Now

Multi-Provincial Payroll Experience

Payroll Compliance Practitioner (PCP)

Microsoft Office Suite Proficiency

Education

College/post secondary education in HR or Business

Tools

Ceridian Dayforce

ADP Workforce Now

UKG

Workday

SAP

Oracle HCM

Job description

• Process full-cycle, multi-provincial Canadian semi-monthly payroll for approximately 400 employees using ADP Workforce Now
• Review, validate, and send semi-monthly payroll funding wires and payroll comparison reports for approval
• Audit payroll registers and employee records for accuracy, compliance, and completeness
• Process employee terminations, final pay calculations, and vacation payout entitlements
• Analyze, calculate, and prepare payroll input data
• Administer Short-Term Disability payments
• Prepare and distribute Records of Employment, pay statements, and payroll documentation
• Coordinate mid-month, month-end, quarter-end, and year-end payroll activities with Finance
• Support payroll reporting, access reviews, and third-party audits
• Respond to employee payroll inquiries
• Reconcile and remit pension contributions, RRSP deductions, garnishments, and statutory deductions
• Administer remittances to government agencies including EHT, WSIB/WCB, and CNESST
• Verify, reconcile, and produce annual T4 slips and year-end tax reporting
• Prepare and issue T2200 forms and process amendments
• Generate payroll reports and submissions for Statistics Canada
• Prepare annual remuneration and compensation reporting
• Create and maintain ADP Workforce Now user accounts and credentials for new hires
• Participate in payroll-related projects and process improvements

Requirements

• College/post secondary education in Human Resources, Business Administration, or a related field
• 2+ years of end-to-end payroll administration or payroll specialist experience
• Multi-provincial payroll experience
• Benefits Administration and PCP (Payroll Compliance Practitioner) designation are an asset
• Experience with payroll systems such as Ceridian Dayforce, ADP, UKG, Workday, SAP, or Oracle HCM
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and payroll/HRIS systems
• Ability to manage confidential information with professionalism and discretion
• Ability to work independently and collaboratively in a fast-paced environment
• Strong attention to detail and commitment to data accuracy
• Excellent organizational and time management skills
• Strong analytical and problem-solving abilities
• Effective verbal and written communication skills

Core Competencies

Demonstrates expertise in full-cycle payroll processing, including multi-provincial payroll administration and compliance. Proficient in using ADP Workforce Now and other payroll systems, with strong analytical skills for data accuracy and reporting.

Highest-signal resume keywords

• Full-Cycle Payroll Processing
• ADP Workforce Now
• Multi-Provincial Payroll Experience
• Payroll Compliance Practitioner (PCP) Designation
• Microsoft Office Suite Proficiency

Hard Skills

• Payroll Administration
• Payroll Reporting
• Data Analysis
• Final Pay Calculations
• Employee Terminations Processing
• Pension Contributions Reconciliation
• Statutory Deductions Remittance
• T4 Slips Production
• Records of Employment Preparation
• Payroll Documentation Management

Soft Skills

• Attention to Detail
• Organizational Skills
• Time Management
• Analytical Abilities
• Effective Communication

Certifications & Qualifications

• Payroll Compliance Practitioner (PCP) Designation

Industry Keywords

• Canadian Payroll
• Compliance
• Employee Records
• Short-Term Disability Administration
• Government Remittances
• Statistics Canada Reporting

Tools & Technologies

• ADP Workforce Now
• Ceridian Dayforce
• UKG
• Workday
• SAP
• Oracle HCM