Payroll Specialist

Wärtsilä; Surrey; Hybrid; CAD 75,000 - 82,000; Full time

Job summary

Join a forward-thinking company as a Payroll Specialist, where you will play a crucial role in managing payroll for a diverse workforce across Canada and the US. This full-time hybrid position offers the flexibility of working from home while collaborating in the office twice a week. You will ensure compliance with payroll regulations, process bi-weekly payrolls, and manage employee deductions and bonuses. With a strong focus on innovation and sustainability, this role provides an exciting opportunity to contribute to a decarbonised future. Enjoy a competitive salary and a generous benefits package, including extended medical coverage and vacation time.

Benefits

Extended Medical & Dental Coverage

RRSP Matching (up to 7%)

4 Weeks of Vacation

5 Paid Personal Days

Qualifications

• 3-5 years of payroll experience with a focus on multi-state payroll.
• Experience managing payroll for over 300 employees.

Responsibilities

• Run payroll for 160 employees in Canada and support payroll tasks in the US.
• Ensure compliance with federal and provincial payroll laws.

Skills

Payroll Processing

Excel

Knowledge of Canada Payroll Laws

UKG Payroll Software

Education

Relevant Education in Payroll or Accounting

Tools

UKG Payroll Software

Job description

Wärtsilä is an innovativetechnology company known forbeing a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality.Our ultimate aim isto provide increased value to bothour customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonisedand sustainable future.By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

About the role

This full-time hybrid position requires two days per week at the office. The location will be either Downtown Vancouver, Surrey, or our Toronto facility (305 Milner Ave #703), depending on the candidate's proximity to these areas.

As aPayroll Specialist, reporting to North America Payroll Manager, you will focus on these responsibilities across Canada and United States, included but not limited to:

• Run payroll for 160 employees in Canada and supporting payroll manager in payroll tasks across the United States, total 950 in US.
• Reviewing new hire setup, employee changes, voluntary deductions prior to payroll processing
• Prepare and process hourly and salaried bi-weekly payrolls.
• Setting up state withholding and unemployment tax accounts.
• Review and set up new garnishments.
• Ensure compliance with federal and provincial laws and regulations (CRA, CPP, EI, etc)
• Calculate and administrate employee deductions, vacations and stationary holiday pay
• Prepare and file T4, ROE and other payroll related tax forms
• Respond to unemployment claims.
• Calculate new hire pay, termination pay, and any required adjustment to normal pay.
• Processing stops payments or adjustments of payroll.
• Calculate bonuses as requested.
• Ensure that computing, withholding, and deductions are done correctly.
• Month end reporting.
• Performs other duties and special projects as assigned.

To be successful in this role, we expect you to have:

• Must have worked with a payroll size greater than 300 employees, including multi-state payrolls.
• Proficient in Excel.
• 3-5 years’ payroll experience.
• Strong Knowledge of Canada payroll processing.
• Ability to work independently in a time sensitive environment.
• Proficient in UKG Payroll Software preferred.
• FPC or CPP preferred.

Last application date: 12/05/2025

Successful applicants must be authorized to work in Canada without sponsorship.

For applicants that reside in BC, the annual salary wage range is $75,000 CAD - $82,000 CAD.

The starting salary for this position would be determined with consideration of the successful candidate’s relevant education, individual skill set, level of experience applicable to the role they are being offered and consideration of internal equity.

Wartsila Canada offer a generous benefit package, including but not limited to; extended medical & dental coverage, RRSP matching (employer contribution up to 7% of salary), 4 weeks of vacation (increases based on years of service with Wartsila) and 5 paid personal days per year.

Wartsila is committ ed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals, including women, members of visible minorities, Indigenous persons, and persons with disabilities.

If you require accommodation during the recruitment process, please let us know, and we will work with you to support your request.

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Since April 2025, Wärtsilä companies in Canada have implemented a new hybrid work model. Employees who live within 60 kilometres of an office work 2 days per week in the office. This model provides our employees the flexibility of working from home, while also providing the benefits of in-person collaboration twice a week. We are happy to provide more information during your interview process.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.