Payroll Specialist

Kibbi Technologies Inc.; Regina; On-site; CAD 75,000 - 85,000; Full time

Benefits offered by this job

Health, dental, vision care

Flexible working options

Maternity leave top-up

Group retirement savings plan

TFSA with competitive options

Job summary

Miller Thomson LLP is seeking a Payroll Specialist to administer biweekly Canadian payroll for salaried and hourly staff. You will ensure accuracy, compliance, and timely processing while handling bonuses, retroactive pay, and adjustments across provinces including Quebec.

The role requires 5+ years of Canadian payroll experience, Dayforce proficiency, and strong Excel skills. You will support year-end activities and maintain data integrity across HR/payroll systems.

Qualifications

• Minimum 5 years of progressive Canadian payroll experience.
• Experience with multi‑jurisdictional payroll and Quebec payroll compliance.
• Knowledge of provincial legislation and standard remittance processes.

Responsibilities

• Administer biweekly Canadian payroll for salaried and hourly employees.
• Process bonuses, retroactive pay, adjustments, and corrections.
• Ensure compliance with federal and provincial payroll legislation across provinces including Quebec.
• Lead year-end payroll activities and T4/RL-1 preparation.
• Maintain payroll data integrity across systems and respond to inquiries.

Skills

Canadian payroll

Dayforce

Excel

Payroll accuracy

Data integrity

Education

HR/Payroll/Accounting diploma

NPI PCP/PLP designation

CEBS designation

Tools

Dayforce

HRIS

Job description

As a recognized national law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights.

We are seeking a Payroll Specialist to join our team in any of our offices.

Key Responsibilities

Payroll Administration

• Independently administer biweekly full-cycle Canadian payroll processing for salaried and hourly employees, exercising sound judgment and accountability for payroll accuracy, compliance, and timeliness.
• Process regular and off-cycle payrolls including bonuses, retroactive pay, adjustments, and corrections.
• Validate payroll inputs such as new hires, terminations, leaves, benefit deductions, garnishments, and taxable benefits.

Payroll Compliance and Remittances

• Ensure compliance with all applicable federal and provincial payroll legislation and Employment Standards in multiple provinces including Quebec.
• Prepare, review, and reconcile statutory remittances including QPP/CPP, EI, QPIP, income tax, CNESST, Workers’ Compensation, and Employer Health Tax as applicable.
• Monitor legislative changes and recommend process or system updates to ensure ongoing compliance.

Year-End Payroll & Reporting

• Lead and support year-end payroll activities including T4/RL-1/T4A preparation, reconciliation, adjustments, and filings.
• Prepare payroll-related reports for Finance, Total Rewards, and internal or external audits.
• Reconcile payroll registers to the general ledger and resolve discrepancies in collaboration with Dayforce and Finance.

Payroll Systems & Data Integrity

• In collaboration with Analyst, Total Rewards, ensure accurate payroll configuration within the HCM system including earning and deduction codes, payroll calendars, and tax settings.
• Ensure integrity, accuracy, and security of payroll data across payroll, time & attendance, benefits, and financial systems.
• Support payroll-related system testing, upgrades, and enhancements.

Employee Support & Service Excellence

• Respond to employee payroll inquiries with professionalism, discretion, and timeliness.
• Provide guidance regarding pay statements, statutory deductions, taxable benefits, and year-end tax forms.
• Deliver a high standard of service while maintaining confidentiality of sensitive payroll information.

Process Improvement & Controls

• Identify opportunities to improve payroll processes, accuracy, efficiency, and controls.
• Support documentation, internal controls, and audit requirements related to payroll.
• Participate in Total Rewards initiatives and cross-functional projects as required.

What You’ll Bring

• Post-secondary diploma in Human Resources, Payroll, Accounting, or a related field.
• Minimum 5 years of progressive Canadian payroll experience, preferably in a complex or multi-jurisdictional environment.
• National Payroll Institute (NPI) PCP or PLP designation strongly preferred.
• Hands‑on experience with HCM/payroll systems, Dayforce experience is a strong asset.
• Strong knowledge of Canadian provincial payroll legislation and compliance, including Quebec.
• Demonstrated expertise in Canadian payroll legislation, with particular strength in Québec payroll compliance, including Revenu Québec requirements, RL‑1 reporting, QPP, QPIP, CNESST, and Québec Employment Standards legislation.
• Relevant professional designation and/or certifications including Certified Employee Benefits Specialist (CEBS); considered an asset.
• Working knowledge of Dayforce or similar HCM environments.
• English is required. French language proficiency is preferred and will be considered a significant asset, given the role's responsibility for payroll administration and compliance and employee support within and outside Quebec.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines.
• Advanced proficiency in Microsoft Excel.
• Advanced attention to detail with reconciliation and audit experience.
• Strong organizational, analytical, and problem‑solving skills. High level of professionalism, discretion, and commitment to confidentiality and data privacy.

What We Offer

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well‑being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Compensation

We offer a market-leading total rewards package with the expected range of the annual salary to be between $75,000 - $85,000.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who We Are

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

This is an existing vacancy, replacing a previously filled position.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our People and Culture department of the nature of the accommodation that you may require, to ensure your equal participation.