Payroll Specialist

Vaco; Milton; On-site; CAD 65,000 - 90,000; Full time

Job summary

Vaco by Highspring is seeking an experienced payroll professional in the Greater Toronto Area to manage bi-weekly payroll for about 105 employees, including drivers and office staff.

You will process both hourly and salaried payroll, handle deductions, and maintain accurate payroll records while resolving employee inquiries. The role supports a transition from QuickBooks Online to ADP and requires independent, detail-oriented work.

Qualifications

• 5+ years of payroll experience.
• Experience processing both hourly and salaried payroll.
• Strong attention to detail and payroll accuracy.
• Ability to work independently in a standalone payroll role.

Responsibilities

• Process bi-weekly payroll for ~105 employees.
• Track driver hours and mileage-based pay.
• Handle deductions including advances, insurance, fuel, plates, parking, and damage.
• Maintain payroll records and employee information.
• Resolve employee and driver payroll inquiries.
• Process overtime, vacation, sick time, and holiday payments.
• Prepare payroll reports and summaries.
• Assist with payroll reconciliations and documentation.
• Support payroll transition from QuickBooks Online to ADP.

Skills

Payroll experience

Hourly & salaried payroll

Attention to detail

Independent payroll role

Job description

• Process bi-weekly payroll for approximately 105 employees (75 drivers, 30 office/support staff)
• Handle both hourly and salaried payroll processing
• Track driver hours and mileage-based compensation
• Process driver deductions including advances, insurance, fuel, plates, parking, and damage deductions
• Maintain payroll records and employee information
• Resolve employee and driver payroll inquiries
• Process overtime, vacation, sick time, and statutory holiday payments
• Prepare payroll reports and summaries
• Assist with payroll-related reconciliations and documentation
• Support payroll transition from QuickBooks Online to ADP
• Prepare inventory and EFS reports as required

About you:

• 5+ years of payroll experience
• Experience processing both hourly and salaried payroll
• Strong attention to detail and payroll accuracy
• Ability to work independently in a standalone payroll role

This position for employment is for a current vacancy with Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity.

Vaco by Highspring values a diverse workplace and strongly encourages women, people of colour, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. The company is also committed to ensuring that persons who need them are provided with reasonable accommodations; if one is needed to participate in the job application or interview process.

Vaco by Highspring respects your privacy and is committed to providing transparent notice of our policies in English here and in French here. Additionally, the company uses AI to perform preliminary screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco/Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

Having said that Vaco by Highspring believes that the salary range referenced reasonably estimates the base compensation for an individual hired into this position.

• the individual may also be eligible for discretionary bonuses and/or participation in medical, dental, and vision benefits as well as the company’s retirement plan (or similar retirement benefits).