Payroll Specialist

Cgt; Cambridge; On-site; CAD 70,000 - 80,000; Full time

Benefits offered by this job

Health benefits

RRSP matching

Employee Assistance Program

Safety footwear program

Professional development

Job summary

CGT is seeking an experienced Payroll Specialist to join the Human Resources team in Cambridge. You will manage the full payroll cycle for about 380 employees, including weekly hourly and semi-monthly salaried payroll, while ensuring accuracy and compliance.

You will handle timekeeping, remittances, year-end reporting, and payroll inquiries, working closely with the Operations team in a manufacturing setting. A post-secondary payroll-focused credential and 5+ years’ experience are preferred.

Qualifications

• Five years of progressive payroll experience in a manufacturing environment.
• Experience processing payroll for hourly and salaried employees.
• Experience with union payroll and applying collective agreement provisions.
• Strong knowledge of Canadian payroll legislation and year-end reporting.

Responsibilities

• Process weekly payroll for hourly employees and semi-monthly payroll for salaried employees for ~380 staff.
• Maintain accurate payroll records and ensure timely processing per deadlines.
• Handle timekeeping corrections, overtime, deductions, and benefits.
• Prepare and balance payroll reports and year-end T4s and reconciliations.
• Address employee inquiries and support payroll audits and CRA inquiries.

Skills

Confidentiality & judgement

Analytical & problem solving

Communication skills

Time management

Team collaboration

Education

Post-secondary diploma in Payroll Administration or related field

Tools

Ceridian Dayforce Payroll

Job description

Payroll Specialist

Department: Human Resources

Employment Type: Full Time

Location: Cambridge

Reporting To: Director, Human Resources & Labour Relations

Compensation: CA$70,000 - CA$80,000 / year

Description

We are seeking an experienced Payroll Specialist to join our Human Resources team. Reporting to the Director, Human Resources & Labour Relations, the Payroll Specialist is responsible for the accurate and timely administration of payroll for approximately 380 union and non-union employees.

This position manages the full payroll cycle, including weekly payroll for hourly employees and semi-monthly payroll for salaried employees. The successful candidate will be responsible for payroll processing, timekeeping, payroll reconciliations, remittances, year-end reporting, employee inquiries, and payroll-related compliance requirements.

The ideal candidate is an experienced payroll professional who can independently manage complex union and non-union payroll. This individual is highly organized, detail-oriented, and comfortable working independently in a fast-paced manufacturing environment.

Principal Accountabilities

• Process and administer weekly hourly and semi-monthly salaried payroll for approximately 380 employees.
• Maintain accurate employee payroll records and ensure payroll information is complete, current, and processed in accordance with established deadlines.
• Review and process employee timekeeping information, including timecard corrections, attendance adjustments, overtime, premiums, and other payroll-related changes.
• Apply applicable provisions of the collective agreement as they relate to payroll, including wages, overtime, premiums, vacation, statutory holidays, union dues, and other employee entitlements.
• Verify gross and net pay, deductions, benefits, pension contributions, union dues, garnishments, taxes, and other payroll adjustments.
• Prepare and process employee payments through electronic funds transfer.
• Ensure payroll deductions and remittances are accurately calculated, processed, and submitted within required deadlines.
• Prepare and balance payroll reports, month-end and year-end activities.
• Complete year-end payroll requirements, including T4s and related reporting and reconciliations.
• Respond to payroll inquiries from employees, managers, and other departments and provide guidance on payroll-related matters.
• Support payroll audits, CRA inquiries, and other payroll compliance requirements.
• Prepare payroll reports, statistical information, statements, and summaries as required.
• Maintain confidentiality and safeguard sensitive employee and payroll information.
• Identify and resolve payroll discrepancies and issues in a timely manner.
• Work closely with the Operations team and other departments to ensure accurate and timely payroll information.
• Maintain current knowledge of applicable payroll legislation, regulations, and best practices.
• Perform other related duties and projects as assigned.

Knowledge, Experience & Education:

• Post-secondary diploma or certificate in Payroll Administration, Accounting, Business Administration, Human Resources, or a related field.
• Minimum five (5) years of progressive payroll experience, preferably in a medium to large, unionized manufacturing environment.
• Demonstrated experience independently processing payroll for both hourly and salary employees.
• Experience administering payroll in a union environment, including applying collective agreement provisions as they relate to payroll.
• Strong hands-on experience with Ceridian Dayforce Payroll preferred.
• Payroll Compliance Practitioner (PCP) or Certified Payroll Manager (CPM) designation is considered an asset.
• Strong knowledge of Canadian payroll legislation, including federal/provincial employment standards, statutory deductions, CRA requirements, and year-end reporting.
• Experience with payroll reconciliations, remittances, T4s, ROEs, and payroll reporting.
• Strong Excel and general computer skills.
• Strong attention to detail and demonstrated ability to maintain a high degree of accuracy.
• Strong organizational and time-management skills, with the ability to manage multiple deadlines.
• Strong analytical, problem-solving, interpersonal and communication skills.
• Ability to work independently while collaborating effectively with employees, managers, and other departments.
• Demonstrated ability to maintain confidentiality and exercise sound judgment when handling sensitive payroll information.

Working Environment

• Primarily an office-based position within a manufacturing environment.
• Regular full-time work schedule with occasional additional hours to accommodate payroll deadlines or business priorities.
• Generally, requires low physical demands.
• A collaborative Human Resources team.

Benefits of working at CGT

• Opportunity to be a key role in the payroll function of an established manufacturing organization.
• Professional environment with opportunities to apply and further develop payroll expertise.
• Salary commensurate with the candidate’s experience, qualifications, and demonstrated knowledge
• Comprehensive health benefits including - health, dental, vision, life and disability coverage for you and your dependent family
• RRSP matching program
• Employee and Family Assistance Program
• Safety shoe and safety eyewear program
• Professional development opportunities
• Privately owned Canadian business
• Friendly, knowledgeable staff with high tenure and experience
• 150+ year history
• Company events and celebrations