Payroll & Settlements Administrator

TransX Ltd; Winnipeg; On-site; CAD 42,000 - 58,000; Full time

Benefits offered by this job

Large Canadian-owned

50+ years in operation

North America reach

11 terminals

Competitive compensation

Training programs

Job summary

TransX Ltd. in Winnipeg, MB is seeking a Payroll & Settlements Administrator to join the Human Resources team. The role focuses on timely payroll processing and settlements for Line Haul Drivers and Owner Operators, ensuring accuracy and compliance across Canada and the USA.

You will handle reporting, system reconciliation, and respond to payroll inquiries with a strong emphasis on data integrity and cross-functional collaboration.

Qualifications

• Payroll knowledge preferred and/or enrolled in payroll compliance courses preferred.
• Six (6) months to one (1) year of experience in accounting or finance. Experience with settlement processing for both Canada and the USA, ideally within the trucking/transportation industry, is an asset.
• Proficiency with MS Office Suite, particularly MS Excel. Strong data entry skills with high attention to detail. Experience with TMW and GP systems is considered an asset.
• Understanding of Owner/Operator payroll structures and processes.
• Excellent interpersonal, verbal, and written communication skills; strong customer service mindset; organized and detail-oriented.

Responsibilities

• Payroll Processing & Administration: Ensure timely and accurate payroll and settlement payments for Line Haul Drivers and Owner Operators. Validate trip details and record data in TMW.
• Data Management & Compliance: Scan, import, and maintain payroll records for Canada and the United States. Verify accuracy and completeness across systems, ensuring compliance with policies, audits, and regulations.
• Reporting & System Accuracy: Generate and maintain payroll reports for management; monitor system entries for accurate financial data and support audit preparation.
• Employee & Departmental Support: Respond to payroll inquiries from drivers and internal teams; communicate clearly on payroll matters and resolve discrepancies.
• Process Improvement & Coordination: Identify gaps and suggest improvements; coordinate with IT, HR, and Finance on cross-functional initiatives.
• Administrative Support: Assist with projects and general administrative tasks.

Skills

Payroll knowledge

Data entry

MS Excel

MS Office Suite

Attention to detail

Communication skills

Time management

Customer service mindset

Interpersonal skills

Tools

TMW

GP systems

Job description

Shift: Monday to Friday (08:00 AM – 04:30PM)

TRANSX LTD

Operating for over 50 years, TransX LTD is one of the largest Canadian (CN Rail-owned) providers of premier integrated transportation and logistics services across North America. With 11 locations across Canada and the USA, approximately 900 company employees, and over 4,000 trucks, trailers, and containers, our team is dedicated to building strong business relationships and providing service excellence to support our customers' business needs.

The TransX Group of Companies has an exciting opportunity for a Payroll & Settlements Administrator to join the Human Resources department. The Payroll & Settlements Administrator is responsible for ensuring the accurate and timely processing of payroll and settlements for Line Haul Drivers and Owner Operators. The incumbent ensures compliance, accuracy, and confidentiality while supporting departmental efficiency and contributing to overall excellence.

As a leader within TransX, the position is expected to align with the TransX Core Values for Teamwork, Safety, Innovation, Accountability, Integrity, and Respect.

KEY RESPONSIBILITIES

• Payroll Processing & Administration: Ensure timely and accurate payroll and settlement payments for Line Haul Drivers and Owner Operators. Validate trip details and record data in TMW.
• Data Management & Compliance: Scan, import, and maintain payroll records for Canada and the United States. Verify accuracy and completeness across systems, ensuring compliance with company policies, audits, and regulations.
• Reporting & System Accuracy: Generate and maintain payroll reports for management. Monitor system entries to ensure accurate financial data and support audit preparation with reconciled records.
• Employee & Departmental Support: Respond to payroll inquiries from drivers and internal teams. Provide clear, timely communication on payroll matters and collaborate across departments to resolve payroll discrepancies.
• Process Improvement & Coordination: Identify gaps in payroll processes and suggest improvements. Support system updates or enhancements to increase efficiency, coordinating with IT, HR, and Finance on cross-functional initiatives.
• Administrative Support: Assist with projects and administrative tasks to provide general support and ensure overall team efficiency.

QUALIFICATIONS

• Payroll Knowledge preferred and/or enrolled in payroll compliance courses preferred.
• Experience: Six (6) months to one (1) year of experience in accounting or finance. Experience with settlement processing for both Canada and the USA, ideally within the trucking/transportation industry, is an asset.
• Technical Skills: Proficiency with MS Office Suite, particularly MS Excel. Strong data entry skills with high attention to detail. Experience with TMW and GP systems is considered an asset.
• Industry Knowledge: Understanding of Owner/Operator payroll structures and processes.
• Soft Skills: Excellent interpersonal, verbal, and written communication skills. Strong customer service mindset, excellent organizational and time-management skills, detail-oriented mindset, and the ability to work well under pressure.

BENEFITS & PERKS

• Large, Canadian-owned company
• Operating for over 50 years
• Leading transportation and logistics services provider
• 11 Terminals across North America
• Competitive compensation
• Partnered training programs and learning supports

WHY JOIN TRANSX?

TransX Ltd. is committed to building a culture of diversity, equity, and inclusion and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders.