Payroll Manager

Vaco LLC; Uxbridge; On-site; CAD 130,000 - 140,000; Full time

Job summary

Vaco LLC in Ontario seeks an experienced Payroll Manager to oversee daily payroll operations for 3,000+ employees across multiple provinces, including union and nonunion environments. You will lead the payroll team, ensure legal compliance, and partner with operations, finance, and HR to meet deadlines.

The role requires 10+ years in payroll management, proficiency in JD Edwards or similar ERP systems, and relevant payroll certifications. Ontario residency with multi-site exposure is preferred.

Qualifications

• 10+ years of payroll management experience in a complex, high-volume environment.
• Strong knowledge of collective agreements and applicable legislation.
• Experience with JD Edwards or other large ERP systems.

Responsibilities

• Manage daily payroll operations, including high-volume, multi-province payrolls (union and nonunion).
• Lead, coach, and develop the payroll team and ensure compliance with government legislation and collective agreements.
• Coordinate with operations, finance, and HR to resolve issues and ensure timely processing and remittance.

Skills

Payroll management

Leadership

Multi-province

JD Edwards

ERP systems

Certified Payroll Manager

PCP

Education

CA/CGA/CMA accounting degree

Tools

JD Edwards

Job description

Responsible for managing the daily operations of the payroll department including anticipating future requirements, hiring, coaching, mentoring, developing, and leading the payroll team.Provide lea... Show more

About the Opportunity

• Responsible for managing the daily operations of the payroll department including anticipating future requirements, hiring, coaching, mentoring, developing, and leading the payroll team.
• Provide leadership, expertise, and guidance on payroll related issues to other departments including operations, finance, and HR in a timely manner and in compliance with all government legislation while adhering to various collective agreements.
• Ensure timely and accurate processing of high volume, complex multi province, both union and nonunion, weekly and bi-weekly payrolls, including incentives, special payments, garnishments, benefits and taxes while ensuring that all deadlines are met.
• Process all remittances relating to payroll including disbursements to benefit carriers, pensions, unions, tax authorities, and worker's compensation ensuring compliance with federal and provincial legislation and collective agreements.
• Checking and auditing all payrolls, ensuring legislative requirements are met.
• Analyze current payroll workflow processes across the entire organization with the objective to make recommendations for improvement of the processes and identifying synergy opportunities.
• Focus on continuous improvement of the payroll function across the organization.
• Provide support to ERP in reviewing JDE payroll process guides and documentation for regionally specific customization to maintain payroll process manuals as needed and ensure compliance with all internal controls.
• Responsible to liaison with relevant government agencies, financial auditors, and various union administrators
• Review payroll team’s updates and maintenance of burden rate sheets for unions and jurisdictions based on management, regional controllers, and corporate expectations/direction of company burdens to be applied.
• Oversee the preparation and reconciliation of the year end process including T4s, RL1 and annual returns for WCB and EHT with the support of ERP.
• Accurate and confidential maintenance of payroll records, files and reports
• End to end processing of confidential Executive payroll
• Other ad hoc payroll related projects

About you

• A minimum of 10 years demonstrated payroll management experience in a complex, high volume payroll environment (3000+ employees)
• Demonstrated knowledge of collective agreements as well as applicable legislation and regulation
• Advanced knowledge of Federal and Provincial legislation
• Ability to handle multiple priorities concurrently.
• Proven leader and change agent.
• Flexibility to contribute over and above required work schedules.
• Background in construction or related industry is preferred
• JD Edwards, or another large ERP system is required.
• Must have multi-union, multi-site, and multi-province experience.
• Certified Payroll Manager designation from the National Payroll Institute; a minimum of Payroll Compliance Practitioner (PCP) required.
• Completion of an accredited accounting program (CA. CGA, or CMA) considered an asset.
• US Payroll experience would be considered an asset.
• Operates with a high level of personal integrity, ethics, and values
• Maintains discretion over confidential information and exercises sound judgement in decision-making
• Builds trust in relationships across the organization
• Good interpersonal, oral, and written communication skills
• Holds self and others accountable
• Adaptable, critical thinker and problem solver
• Teamwork and collaboration - team-oriented, with excellent relationship building and communication skills.
• Coaches and Develops
• Maximizes Business Performance and Team Effectiveness
• Strong leadership capabilities, as they relate to leading a team and also interacting with others.
• Highly developed communication (written/verbal) and interpersonal skills.
• Ability to utilize a customer service approach to both internal staff as well as external regulators, including the use of analytics

Salary Range

$130,000 - $140,000/year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats. When referencing this job, quote #485827

This position for employment is for a current vacancy with Vaco/Highspring’s client.You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring’s discussions with its Client, Highspring’s understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail]

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring’s use of AI can be found here (https://www.highspring.com/ai-use-notices/ ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client’s use of AI products in hiring.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.