Payroll Manager

Frontier Dental Supply Inc.; Markham; On-site; CAD 75,000 - 95,000; Full time

Job summary

Frontier Dental Supply Inc. is seeking an experienced Payroll Manager to oversee payroll operations across the U.S. and Canada. This essential role ensures accuracy, compliance, and timely processing while partnering with HR and Finance.

The ideal candidate will have over 5 years of payroll leadership experience and expertise in ACA and CRA requirements, making payroll management efficient and compliant across jurisdictions.

Qualifications

• 5+ years of payroll leadership experience.
• Experience managing both U.S. and Canadian payroll required.
• Strong knowledge of ACA and CRA reporting requirements.

Responsibilities

• Manage end-to-end multi-state and multi-province payroll processing.
• Ensure compliance with U.S. and Canadian payroll regulations.
• Oversee payroll tax filings for both countries.

Skills

Payroll leadership

Regulatory compliance

Cross-border payroll expertise

Attention to detail

Education

Bachelor's degree in Accounting, Finance, HR, or related field

Job description

Position Overview

Frontier Dental is seeking an experienced Payroll Manager to lead payroll operations across the United States and Canada. This role reports into Finance and works in close partnership with Human Resources to ensure accurate, compliant, and timely payroll processing.

The Payroll Manager will oversee payroll execution, tax compliance, ACA and Canadian benefits reporting, and internal controls. This role requires strong regulatory knowledge, attention to detail, and cross-border payroll expertise.

Responsibilities

• Payroll Administration
• Manage end-to-end multi-state (U.S.) and multi-province (Canada) payroll processing.
• Ensure accurate processing of salaries, hourly wages, bonuses, commissions, and deductions.
• Oversee payroll changes including new hires, terminations, compensation adjustments, and garnishments.
• Reconcile payroll to the general ledger and support Finance during month-end and year-end close activities.
• Review and approve payroll journal entries, accruals, and payroll-related account reconciliations.
• Manage payroll systems and third-party vendors.
• Serve as the primary payroll subject matter expert for Finance, HR, Benefits, and external providers across the U.S. and Canada.
• Compliance & Regulatory Oversight
• Ensure compliance with U.S. federal, state, and local laws (FLSA, IRS regulations, wage and hour laws).
• Ensure compliance with Canadian federal and provincial payroll regulations.
• Oversee payroll tax filings, including:
• U.S.: 941s, 940s, state filings, W-2s, 1099s
• Canada: CRA remittances, T4s, T4As, ROEs
• Maintain compliance with garnishments, levies, and statutory deductions.
• Monitor regulatory changes and implement required updates across both countries.
• Coordinate support for payroll audits and respond to regulatory inquiries
• Benefits & ACA / Statutory Reporting
• Partner with HR to ensure accurate benefit deductions and reporting.
• Oversee U.S. Affordable Care Act (ACA) tracking and filings (1094-C, 1095-C).
• Support Canadian benefits and statutory programs including CPP, EI, and provincial health requirements.
• Ensure compliance with ERISA (U.S.) and applicable Canadian benefits regulations.
• Controls & Process Improvement
• Maintain strong internal controls and audit-ready documentation.
• Develop and document payroll policies and procedures.
• Identify process improvements to increase efficiency and reduce risk.
• Safeguard payroll data confidentiality.

Qualifications

• Bachelor's degree in Accounting, Finance, HR, or related field
• 5+ years of payroll leadership experience.
• Experience managing both U.S. and Canadian payroll required.
• Strong knowledge of ACA and CRA reporting requirements.
• CPP (U.S.) or PCP/CPM (Canada) certification preferred.
• Experience in multi-location healthcare organizations preferred.

This role is critical to ensuring payroll accuracy, regulatory compliance, and employee trust across Frontier Dental\'s North American operations.

Equal Opportunity Statement

Frontier Dental is an equal opportunity employer. We are committed to creating a diverse and inclusive environment. Accommodations are available upon request at all stages of the recruitment process.