Payroll Manager

Onyx-Fire Protection Services Inc.; Mississauga; On-site; CAD 90,000 - 120,000; Full time

Benefits offered by this job

Unlimited opportunity for advancement

Job summary

Onyx-Fire Protection Services Inc. is seeking an experienced Payroll Manager to lead payroll operations across Canada from its Mississauga base. You will manage a small team and ensure accurate, timely processing for hourly and salaried employees across a multi-entity environment with multiple union agreements.

The role requires hands-on leadership, strong technical payroll expertise, and experience with UKG PRO WFM. Growth plans may expand payroll responsibilities beyond Canada, including U.S.

Qualifications

• 5+ years of progressive payroll experience with leadership responsibilities.
• Bachelor’s degree in accounting, finance, business administration, HR, or related field.
• Hands-on experience with payroll accounting, GL coding, and reconciliations.

Responsibilities

• Oversee end-to-end payroll across multiple Canadian provinces.
• Manage weekly payroll processing for hourly and salaried employees.
• Lead and develop a payroll team of three professionals.
• Ensure compliance with federal and provincial regulations and multiple collective agreements.
• Administer payroll in unionized environments and support month-end close.

Skills

Payroll leadership

UKG PRO WFM

Canadian payroll compliance

Team leadership

Problem solving

Education

Bachelor's degree in accounting/finance/HR

PCP designation (or in progress)

CPM designation (or in progress)

Tools

UKG PRO WFM

Job description

Seeking an experienced Payroll Manager to oversee and lead payroll operations across Canada. Reporting to the Director of Financial Operations, this role will be responsible for managing a rapidly growing payroll function currently supporting approximately 900 employees across multiple provinces.

The Payroll Manager will lead a team of three payroll professionals and ensure the accurate, timely, and compliant processing of payroll for both hourly and salaried employees across a multi-entity environment with multiple union agreements in place.

This role requires a hands-on leader with strong technical payroll expertise, experience working with UKG PRO WFM systems, and the ability to identify problems, investigate root causes, and implement practical solutions. The organization is growing rapidly and expects future expansion beyond Canada, making U.S. payroll experience a strong asset.

Key Responsibilities

Payroll Operations Leadership

• Oversee the end-to-end payroll process across multiple Canadian provinces
• Manage weekly payroll processing for both hourly and salaried employees
• Lead and develop a team of three payroll professionals
• Ensure payroll accuracy, timeliness, and compliance with all federal and provincial regulations
• Administer payroll in unionized environments and ensure adherence to multiple collective agreements

Compliance & Reporting

• Manage statutory payroll obligations, including WSIB reporting and provincial payroll filings
• Oversee payroll reconciliations and ensure proper general ledger coding
• Work closely with Finance to support month-end payroll entries and reconciliations

Systems, Process & Continuous Improvement

• Maintain and optimize payroll systems, specifically UKG PRO WFM systems
• Improve payroll processes, controls, and documentation to support scalability as the company grows

Growth & Cross-Functional Support

• Partner with HR, Finance, and Operations teams to support payroll-related needs across the organization
• Support payroll integration for newly acquired entities as the organization continues to expand

Requirements

• 5+ years of progressive payroll experience, including leadership or supervisory responsibility
• Bachelor’s degree or diploma in accounting, finance, business administration, human resources, or related field
• PCP or CPM designation (or in progress) preferred
• Hands-on experience with UKG PRO WFM systems is desirable
• Proven team leadership skills
• Strong knowledge of WSIB, provincial reporting, and Canadian payroll compliance requirements
• Strong analytical and problem-solving skills with the ability to identify and resolve payroll issues
• Experience with payroll accounting, general ledger coding, and reconciliations
• High level of integrity and discretion in handling confidential information

What We Offer:

• Unlimited opportunity for advancement.

We are actively recruiting for this open role and will initiate onboarding as soon as a candidate is chosen.

Join Us:

Headquartered in Mississauga, with deep operations throughout Canada, Onyx-Fire is the quality choice for local and national clients alike. We deliver preventative maintenance and project services to protect our client’s people and their properties.

Onyx Fire Protection Services is an equal opportunity employer committed to fair and respectful treatment of all individuals. We value diversity as a strength and strive to create an inclusive workplace.

In accordance with provincial legislation and our Accommodation Policy, we welcome accommodation requests throughout the hiring process.

Our high-performance culture provides an environment for people to grow and develop in their careers, take on more responsibility, and be part of a team that shares the same goals.