Payroll Manager

Future Electronics; Kirkland; On-site; CAD 110,000 - 150,000; Full time

Job summary

Future Electronics in Montreal, Canada, seeks a Payroll Manager to oversee Canadian and U.S. payroll operations, ensuring accuracy and timely payments while leading a payroll team.

You will develop policies, ensure regulatory compliance, and drive process improvements across payroll functions, including year-end activities and executive benefits administration.

Qualifications

• CPM or equivalent payroll designation recognized by the National Payroll Institute.
• Post-secondary education in Accounting, Business Administration, HR, or related field.
• 10-15 years of progressive payroll experience for Canadian and U.S. payrolls.
• Minimum 5 years of leadership or supervisory experience in payroll.
• Experience with medium to large organizations (500+ employees).
• Experience participating in payroll system implementations is an asset.

Responsibilities

• Oversee payroll processing for Canadian and U.S. employees with accuracy and timeliness.
• Lead process improvements to payroll controls and efficiency.
• Develop and maintain payroll policies and remuneration plans.
• Ensure compliance with Canadian and U.S. payroll laws and tax rules.
• Maintain accurate payroll accounting procedures and internal controls.
• Resolve complex payroll inquiries from staff and management.
• Coordinate year-end activities (T4s, RL-1s, etc.).
• Hire, coach, and evaluate payroll staff.
• Manage CNESST claims and related financial activities.
• Administer executive benefits programs (insurance, HSA, RRSP).

Skills

Payroll laws Canada/US

Leadership

Analytical skills

Communication

Bilingual EN/FR (preferred)

Education

Post-secondary in Accounting/Business

CPM designation (or equivalent)

Tools

SAP SuccessFactors ECP

Job description

As an integral member of the Payroll team, the Payroll Manager is responsible for overseeing the day-to-day payroll function, ensuring accurate and timely payroll processing for employees across both Canada and the United States. This role provides leadership to the payroll team, establishes and maintains payroll procedures, ensures compliance with applicable payroll legislation, and supports the ongoing development of payroll staff.

Major Duties & Responsibilities

• Oversee and coordinate payroll processing for Canadian and U.S. employees, ensuring accuracy, compliance, and timely payments.
• Lead continuous improvement initiatives to enhance payroll processes, controls, and operational efficiency.
• Develop, implement, and maintain payroll policies, procedures, and remuneration plans.
• Ensure compliance with all applicable Canadian and U.S. payroll legislation, tax regulations, and statutory reporting requirements.
• Maintain accurate payroll accounting procedures and strong internal controls.
• Investigate and resolve complex payroll inquiries from employees, managers, executives, and government agencies.
• Coordinate all year-end payroll activities, including T4s, T4As, RL-1s (where applicable), year-end balancing, and other statutory reporting requirements.
• Hire, coach, mentor, and evaluate payroll team members.
• Manage all CNESST (formerly CSST) claims and related financial activities.
• Administer executive benefit programs, including insurance, HSA, RRSP, and other executive benefit plans.

Qualifications

• Certificate of Payroll Management (CPM) or equivalent payroll designation recognized by the National Payroll Institute (formerly Canadian Payroll Association).
• Post-secondary education in Accounting, Business Administration, Human Resources, or a related discipline.
• 10-15 years of progressive payroll experience, including extensive hands‑on responsibility for both Canadian and U.S. payroll administration.
• Minimum 5 years of leadership or supervisory experience within a payroll department.
• Experience processing payroll for medium to large organizations (preferably 500+ employees).
• Experience participating in payroll system implementations or major system upgrades is considered an asset.

Skills & Experience

• Comprehensive knowledge of both Canadian and U.S. payroll legislation, payroll tax regulations, statutory deductions, and employment standards.
• Demonstrated experience administering payroll in both Canada and the United States is required.
• Strong understanding of computerized payroll systems.
• Excellent organizational, leadership, coaching, and mentoring skills.
• Ability to prioritize work and meet strict payroll deadlines.
• Strong analytical, mathematical, and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Bilingualism (English/French) is preferred.

Nice to Have

Experience with SAP SuccessFactors Employee Central Payroll (ECP) or other enterprise payroll systems.