Payroll & HR Systems Specialist

PulseMedica; Mississauga; Hybrid; CAD 75,000 - 90,000; Full time

Benefits offered by this job

Group RRSP

Employer-paid medical benefits

Job summary

Profound Medical is seeking a Payroll & HR Systems Specialist to manage end-to-end payroll across Canada and the United States, ensuring accuracy, timeliness, and compliance. You will collaborate with HR, Finance, Sales Operations, employees, and external providers to keep payroll data and reporting reliable.

The role also administers payroll-related benefits and year-end activities, coordinates international payroll changes with local partners, and drives payroll system improvements across ADP,

Qualifications

• Diploma or bachelors degree in Accounting, Finance, HR or related field.
• Canadian payroll experience required; U.S. payroll experience preferred.
• Payroll certification is an asset.
• Strong understanding of payroll accounting, reconciliations, and year-end activities.

Responsibilities

• Manage end-to-end payroll for Canada and the US, ensuring accuracy and compliance.
• Maintain payroll data for hires, changes, leaves, bonuses, commissions, deductions, and other updates.
• Administer payroll-related benefits and deductions, including taxable benefits and retirement contributions.
• Partner with Finance and external providers on reconciliations, journal entries, accruals, tax filings, reporting and audit support.
• Coordinate payroll changes for international employees with local partners.
• Support HRIS, benefits, and equity administration system integrity and improvements.
• Identify opportunities to automate payroll and HR processes and maintain related documentation.
• Respond to employee payroll-related questions and support audits.

Skills

Canadian payroll

US payroll

Payroll accounting

ADP

HRIS

Process improvement

Education

Bachelors degree in Accounting/Finance/HR or related field

Payroll certification (PCP)

Tools

ADP

Computershare - EquatePlus

Job description

Our mission is to Profoundly change the standard of care by creating a tomorrow where clinicians can confidently ablate tissue with precision; a tomorrow where patients have access to safe and effective treatment options, so they can quickly return to their daily lives. Changing the standard of care is part of our fabric. We are a group of energetic, problem-solvers focused on innovation, and looking to change the world. We are changing the paradigm for treating diseases such as prostate cancer by using real-time MR Imaging, thermal ultrasound and close-loop temperature feedback control, to gently ablate the diseased tissue with minimal side effects.

General Accountability

The Payroll & HR Systems Specialist is responsible for accurate, compliant payroll administration across Canada and the United States, coordination of international payroll changes, and continuous improvement of payroll and HR systems. This role partners closely with HR, Finance, Sales Operations, employees, and external providers to keep payroll data, reporting, and processes reliable and efficient.

Duties and Responsibilities

Payroll Operations - Canada & United States

• Manage end-to-end payroll for employees in Canada and the United States, ensuring accuracy, timeliness, and compliance with applicable requirements.
• Maintain payroll data for employee changes, including hires, departures, compensation changes, leaves, bonuses, commissions, deductions, and other payroll updates.
• Administer payroll-related benefits and deductions, including taxable benefits, retirement contributions, and equity-related taxable events, and support year-end payroll activities.
• Partner with Finance and external providers on payroll reconciliations, journal entries, accruals, tax filings, reporting, controls, and audit support.

International Payroll Coordination

• Coordinate payroll changes for international employees with local payroll and bookkeeping partners.
• Review international payroll information for completeness and accuracy and ensure employee changes are communicated to local partners on time.

Payroll & HR Systems / Process Improvement

• Serve as a payroll and HR systems subject matter resource and support implementations, integrations, migrations, upgrades, testing, and system enhancements.
• Maintain data integrity across payroll, HRIS, benefits, Finance, commission, time-off, and equity administration systems through validation, audits, and reconciliations.
• Identify opportunities to simplify and automate payroll and HR processes and maintain related procedures, workflows, controls, and documentation.

Cross-Functional & Employee Support

• Partner with HR, Finance, Sales Operations, and external vendors on payroll activities, reporting, employee changes, and commission processing.
• Respond to employee payroll-related questions and provide documentation and support for internal and external audits.
• Other duties as assigned

Education and Certifications

• Diploma or bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field, or equivalent practical experience.
• Canadian payroll certification (e.g., Payroll Compliance Professional/PCP) is preferred; equivalent payroll or accounting certification is an asset.

Key Attributes

• 5+ years of progressive payroll experience, including hands-on Canadian payroll experience.
• Experience supporting U.S. payroll, preferably across multiple states, with working knowledge of applicable federal, state, and local requirements.
• Strong understanding of payroll accounting, reconciliations, accruals, payroll controls, and year-end activities.
• Experience supporting payroll or HRIS implementations, integrations, testing, migrations, or process improvements.
• Experience administering payroll-related benefits, retirement plans, and/or equity compensation is an asset.
• Experience coordinating international payroll through local providers is an asset.
• Experience with ADP, Computershare - EquatePlus, or similar payroll/equity platforms is an asset.

Benefits

• We may also be eligible for participation in the company’s benefits programs, such as a group RRSP and medical benefits paid by the employer

Equal Opportunity & Diversity Statement

We strive to promote diversity and equal opportunity in the workplace and encourage applications from all qualified individuals, including those with disabilities. If selected to participate in the recruitment, selection, and/or assessment process, please inform Human Resources of the nature of any accommodation(s) that you may require.

We thank you for your interest in Profound Medical. Please note only candidates that are short-listed will be contacted.

The expected annual salary range for this role is $75,000 -$90,000 CAD. Actual compensation will be determined based on experience, qualifications, and job-related factors. This role may also be eligible for participation in the company’s benefits programs, such as a group RRSP and medical benefits paid by the employer.