Payroll & HR specialist in Canada

Cloud for Good; Toronto; On-site; CAD 65,000 - 85,000; Full time

Job summary

Cloud for Good is seeking a Payroll & HR Specialist to join our People, Finance & Operations team. This role collaborates with HR and Finance under the PFO umbrella and reports to the Payroll Lead.

You will drive payroll and HR efficiency, supporting multi-state US and Canadian payroll, benefits, and compliance, while enabling scalable processes in a fully remote setting with regular on-site Toronto involvement.

Qualifications

• Experience with Payroll and HRIS systems to support payroll processing.
• Ability to handle confidential information and comply with regulations.
• Strong collaboration with HR and Finance teams.
• Familiarity with multi-state payroll and benefits management.

Responsibilities

• Process semi-monthly payroll for US and Canadian employees using ADP Workforce Now.
• Ensure accurate deductions and timely payroll funding.
• Prepare journal entries and collaborate with Financial Controller on GL and taxes.
• Support HR activities like onboarding and background checks.

Skills

Payroll processing

Data confidentiality

Analytical skills

Tools

ADP Workforce Now

Salesforce

Outlook

HRIS

Job description

Cloud for Goodis looking for a Payroll & HRSpecialistto join our growing People, Finance &Operationsteam. This role willwork andpartnertosupport2departmentsunder thePFOumbrella–HRand Finance. The role willreport tothePayroll Lead on the FinanceTeam.

You will be successful in this role if you arean individualthat is passionate about payroll and HR efficiencies that supportstreamlining and automating processes to ensure the organization can scale.

Location:Remote withregular on-site responsibilities in Toronto, Ontario.

Work Authorization:Citizens or Permanent Residents of USA or Canada. Cannot provide Visa sponsorship

MainResponsibilities:

Payroll Activities:

• Process semi-monthly, multi-state payroll on a 24-pay period cyclefor200+USemployeesand 100+ Canadian employeethrough ADPWorkforce Now
• Ensure payroll deductions for taxes, benefits, garnishments, and others areaccuratebefore processing payroll
• Managethefunding of payroll withholdings such as (retirement programs, flexible spending accounts,etc.)
• Process variable compensation, stipends, reimbursement,and other expense payments as necessary
• Prepare journal entrieson aglobalscale forpayroll and benefits
• Partner withtheFinancial Controller for G/L,reconciliations related to payroll,payroll funding,and taxes
• Troubleshoot issues with payroll andtime off programs as necessary
• Answer employee questions as they relate topayroll,all recorded compensation as well as time off and other questions as asked
• Recommend corrective action or process improvementwherenecessary
• Prepare and manage financial reports as needed
• Liaison for US 401K Plan Financial Audit under supervision of Financial Controller

HRActivities:

• MaintainADP Workforce Nowas it relates to employee data for onboarding, offboarding,and status changes
• Process salary updates and changes withintheADP Workforce Now
• Manage the onboarding process,such as background checksandI9 verification
• Respond to employment verification and wage history requests
• Partner with HRto ensure compliance with employment, benefits, insurance, safety,and other laws,regulations,and requirements
• Generate a variety of ad hoc and recurring HR reports, research and analyze data for reports, surveys, and budgeting process
• Other duties as assigned

Cross functional Activities:

• Supportauditactivitiesas necessary.For example, audits couldbe driven byinternal or externalneedssuch taxes, workers comp.,etc.
• EffectivelycollaboratewithADP Workforce Nowandfor resolution on payroll tax and other compliance solutions

Administrative & Office Coordination

• Support office administrative needs and on-site coordination in the Toronto office, twice a week

Requirements:

• Understanding of compensation and benefits programs
• Ability to handle sensitive and confidential information appropriately
• ProficiencywithHRIS andpayroll systems, Salesforce,and Outlook products
• Knowledge of wage garnishments, child support deductions, andcomplying withcourt orders
• Understanding of pre-tax andpost-taxbenefits
• Knowledge of U.S. federal and state employment, wage and hour, and payroll tax laws (including FLSA compliance)
• Knowledge of Canadian payroll, tax, and employment regulations

Working Successfully at CFG

Cloud for Good is a client-service organization, and as a member of our fully remote team, there are a few non-negotiables that enable collaboration, professionalism, and exceptional client outcomes. We succeed when our teams work in partnership with clients, communicate proactively, and uphold the standards that make Cloud for Good a trusted partner.

• Travel Requirements
  • This role requires regular in-person attendance at our Toronto office several times per week to support team collaboration and business operations. Additionally, business travel, both domestic and international, may berequiredbased on project, client, and company needs, including participation in company onsite events. The amount of business travel will vary by role but isgenerally expectedto be up to 30% annually. Travel is considered an essential part of this position and supports effective client engagement, collaboration, and company representation.
• Cloud for Good is a fully remote company. Team members are expected tomaintaina professional, distraction-free workspace that is camera-ready for video meetings. Collaboration takes place across Zoom, Office 365, Salesforce, and Slack during standard business hours (9:00 a.m. – 5:00 p.m. in your local time zone).
• Client Time Zone Alignment
  • As a team member, you maybe requiredto adjust your work hours to align with your key client’s time zone to support effective communication, collaboration, and project delivery. Flexibility and coordination with your Project Lead (Services) will help ensure success in this client-facing role.

Disclaimers

• At Cloud for Good, we are proud to be an Equal Opportunity Employer and adhere to the principles of Equal Employment Opportunity (EEO). We do not discriminate in employment decisions or practiceson the basis ofrace, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, veteran status, or any other legally protected characteristic.
• Our commitment to non-discrimination applies across every location in which our companyoperates, and it encompasses all aspects of employment.
• Cloud for Good strongly encourages individuals from diverse backgrounds and identities to apply. Our commitment to diversity not only strengthens our workplace culture but also drives better outcomes for our clients. We value inclusivity and want applicants who may require specialassistanceor accommodation during the interview process to knowwe’rehere toassistyou.
• Use of AI in Interviewing
  • At Cloud for Good, we believe in conducting interviews that are fair,equitable, and designed to evaluate candidates based on their qualifications and experience, with the organization. To ensure that all candidates are given an equal opportunity todemonstratetheir abilities, we prohibit the use of AI or any other type of machine learning tools during the interview process.
  • Candidates are expected toparticipatein the interview process remotely using video conferencing. Any attempt to use AI or similar technology to respond to interview questions, analyze or provide feedback on the interview process, or perform any other interview-related tasks is strictly prohibited and will be considered a violation of our policy and may result in disqualification from the interview process.
  • We understand that some candidates may have disabilities or other circumstances that require accommodation during the interview process. In such cases, we will makereasonable accommodations to enable candidates toparticipatein the interview process to the best of their ability. However, we do notpermitthe use of AI or similar technology as a substitute for direct participation in the interview.

Remote withregular on-site responsibilities in Toronto, Ontario.