Payroll & HR Administrator

Manitoba Museum; Winnipeg; On-site; CAD 52,000 - 62,000; Full time

Job summary

The Manitoba Museum is seeking a Payroll & HR Administrator to ensure accurate bi-weekly payroll for all staff using Payworks, manage benefits enrollment, and support HR reporting. You will work under the Financial Controller and collaborate with HR and external providers.

Qualifications include Payroll Compliance certification (or willingness to obtain within 18 months), 3+ years in admin support with payroll experience, and strong communication skills.

Qualifications

• Thorough knowledge of payroll and HR principles.
• Strong administrative and organizational skills.
• Ability to meet deadlines and objectives.
• Ability to work well under pressure with accuracy and attention to detail.
• Strong computer and database/payroll software skills.
• Excellent written and verbal communication and presentation skills.

Responsibilities

• Process bi-weekly payroll for full-time and part-time employees.
• Enter and maintain accurate employee payroll information and adjustments.
• Prepare payroll remittances and year-end reporting (T4/T4A).
• Provide onboarding and HR reporting support using Payworks.
• Liaise with Third-Party Administrator and benefits providers.
• Assist in grant applications and reporting for summer positions.

Skills

Payroll knowledge

Administrative skills

Deadline driven

Attention to detail

Computer skills

Communication skills

Education

Payroll Compliance Professional certification

3+ years payroll experience

Education/experience equivalence

Experience with computerized payroll system

Tools

Payworks

Job description

Reporting to the Financial Controller, the Payroll & HR Administrator ensures the accurate and timely preparation, calculation, and completion of payroll for all staff members using a computerized payroll system. The Payroll and HR Administrator interprets and administers an employee benefits program, communicates with employees and benefits plan administrators, and prepares related reports, remittances, and records. Under the guidance of the Financial Controller, the incumbent works to resolve any benefit-related issues that may arise.

It is required that the incumbent have strong organizational skills and stay up to date with relevant laws and regulations. The incumbent must demonstrate good interpersonal skills, be able to maintain meticulous records and collaborate with the Human Resources Division and external service providers.

Criminal record and child abuse checks will be required of the successful candidate.

Key Accountabilities and Responsibilities

Priority 1: Payroll Support

To collect, verify, and process payroll information, determine pay and benefit entitlements for employees, maintain accurate payroll records, and provide payroll information to ensure accurate and timely payments to employees; all deductions; and remittances to third parties, including CRA, benefits providers, WCB, union, etc.

• Enter and maintain accurate employee and employer payroll information, including wage or salary adjustments.
• Process bi-weekly payroll of full-time and part-time employees:
• Verify the accuracy of calculations such as overtime, premiums, and deductions.
• Calculate, code, and process the information on hires, transfers, leaves, and terminations.
• Ensure payroll information, including time off requests and time entries, are recorded and approved promptly and accurately.
• Prepare various payroll-related remittances, including WCB, pension, RRSP, union dues, etc.
• Interpret and apply the provisions of the Museum’s Collective Agreement.
• Review and complete various payroll forms (e.g. Record of Employment).
• Provide guidance and training to employees on the use of Time Management, Absence Management, and any other software system connected to the payroll system as well as address employee queries.
• Completion of year-end reporting, T4/T4A processing and distribution, and long-service pay.
• Prepare and enter monthly payroll journal entries.
• Advise supervisors in August and December concerning their direct reports’ outstanding vacation balances (Over 30 vacation days’ threshold and overtime/compensatory time not used)
• Recommend and implement payroll system improvements.

Priority 2: Pension and Group Benefits Plan Administration Support

To facilitate benefits enrollment and administrative processes in a timely and accurate manner.

• Enroll new employees.
• Provide support in completing benefits/pension forms as required and input all necessary information for payroll.
• Ensure deductions are accurate and reconcile major health and dental, AD&D, accounts, etc.
• Liaise with our Third-Party Administrator (Johnston Group) on issues that have payroll implications.
• Ensure payroll (Payworks Software) changes are made appropriately.
• Verify Payworks Premium Files with respect to Benefits.

Priority 3: Administrative and Research Support

To provide administrative and research support to the Director of HR and other senior staff to effectively execute their roles.

• Provide onboarding support service to new employees by sharing information with new employees before they start work and ensuring completion of the onboarding document package on the employment start date.
• Utilize the payroll system (Payworks) to meet the varied needs of the Museum, developing reports with timely human resource information for the Management Committee, and exporting information into Excel for further report requirements.
• Process annual general wage and merit increases.
• Track employee vacation/compensatory time/sick leave accruals and entitlements and provide quarterly reports to the Management Committee.
• Maintain confidential human resource files and records, including PMP documents.
• Maintain HR databases, e.g., Staff List by Status and Staff List Annual Report.
• Work with the Director of HR on off-boarding of staff on resignation, retirement or termination, including pension and benefits termination tasks.

Priority 4: Grant Application Support

To coordinate grant applications for summer positions and ensure staff members are made aware of potential funding sources, which would also include final reporting.

Other Duties as Reasonably Assigned.

Minimum Required Qualifications:

Skills, Abilities, and Knowledge

• Thorough and current knowledge in areas of responsibility, including the principles of payroll and human resources.
• Demonstrated administrative and organizational skills.
• Ability and determination to meet deadlines and objectives.
• Ability to work well under pressure with a high degree of composure, accuracy and attention to detail.
• Strong computer and database/payroll software skills.
• Excellent written and verbal communication and presentation skills.

Education, Training, and Experience

• Payroll Compliance Professional certification or willingness to complete within 18 months of starting,
• At least 3 years of experience in delivering administrative support services, and
• A minimum of three years’ payroll experience using a computerized system to produce payroll, or
  An equivalent combination of education and experience.

This is a full-time permanent position beginning as soon as possible. The incumbent will report to the Financial Controller. The salary range is $51,989.28 to $62,077.88 per annum depending on experience.

Applications will be received until 4:30 pm on August 26, 2026.

The Manitoba Museum is committed to inclusion and employment equity and welcomes diversity in the workplace. The Manitoba Museum recognizes the importance of building a workforce reflective of the visitors it serves. Therefore, the Manitoba Museum supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).

Employment Equity is a factor in selection for this position. Consideration will be given to Indigenous people, visible minorities, and persons with disabilities. All applicants are encouraged to self-identify if they are members of the designated groups (women, Indigenous people, persons with disabilities, visible minorities) in their application.

This document is available in other formats and accommodations will be provided throughout the selection process upon request. Contact Human Resources at 204-956-2830 if you have an accommodation request.

We thank all applicants for their interest; however, only those being considered for interviews will be contacted. We are not able to acknowledge receipt of applications submitted via Fax or mail.