Payroll & HR Specialist

Doctors Manitoba; Winnipeg; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

RRSP

Insurance

Extended health

Job summary

Doctors Manitoba is seeking an experienced Payroll & HR Specialist to deliver payroll administration, support HR activities, and oversee benefits across the organization.

The role requires meticulous, confidential handling of payroll data with strong knowledge of Canadian payroll laws, and collaboration within a small team to support physicians and staff.

Qualifications

• Diploma or degree in Human Resources, Business Administration, Accounting, or related field.
• PCP designation or working toward certification.
• 3–5 years of payroll and HR administration experience.
• Experience in a non-profit environment is an asset.
• Strong knowledge of Canadian payroll legislation and CRA requirements.
• Familiarity with Manitoba Employment Standards and HR best practices.
• Proficiency in payroll and HRIS systems.
• Strong attention to detail and high level of accuracy.
• Excellent organizational and time management skills.
• Ability to handle sensitive information with discretion and confidentiality.
• Strong interpersonal and communication skills.
• Ability to work independently and collaboratively in a small team.

Responsibilities

• Process semi-monthly payroll, bi-weekly benefit payments, and monthly payroll for Board/Committee.
• Administer benefits, RRSP contributions, deductions and accruals.
• Prepare payroll reconciliations, journal entries and year-end reporting.
• Ensure compliance with CRA requirements and applicable legislation.
• Respond to payroll inquiries in a confidential and timely manner.
• Maintain employee records, HR systems, and employment documentation.
• Support recruitment, onboarding, and offboarding activities.
• Coordinate employee leave tracking and HR communications.
• Assist with performance management and records management.
• Prepare reports for leadership and regulatory requirements.
• Participate in special projects and continuous improvement initiatives.

Skills

Payroll processing

HR administration

Attention to detail

Confidentiality

Communication skills

Education

Diploma or degree in Human Resources, Business Administration, Accounting, or related field

PCP (Payroll Compliance Practitioner) designation

Tools

HRIS systems

Job description

Doctors Manitoba is looking for an experienced Payroll &HR Specialist to join our team. This position will focus on delivering accurate and efficient payroll administration, supporting human resources activities, and benefit administration across the organization.

Doctors Manitoba is committed to equity, diversity and inclusion and recognizes that adiverse staff benefits and enriches the work environment and is essential to organizational excellence. We are committed to creating a diverse and inclusive team that reflects the diversity of the physicians and medical learners we work to support. We welcome applications from all individuals and encourage, racialized persons, Indigenous persons, persons with disabilities, and 2SLGBTQ+ persons to confidentially self-identify at time of application.

Do you have what it takes? Then join our cause, to help ensure every physician in Manitoba has what they need to deliver exceptional care to their patients.

Payroll &HR Specialist Responsibilities

Payroll Administration

• Process semi-monthly employee payroll, bi-weekly member benefit program payments, and monthly Board and Committee payroll.
• Administer employee benefits, RRSP contributions, payroll deductions, and accruals.
• Prepare payroll reconciliations, journal entries, and year-end reporting, including T4s andT4As.
• Ensure compliance with CRA requirements and applicable legislation.
• Respond to payroll inquiries in aconfidential and timely manner.

Human Resources Administration

• Maintain employee records, HR systems, and employment documentation.
• Support recruitment, onboarding, and offboarding activities.
• Coordinate employee leave tracking, benefits administration, and HR communications.
• Assist with performance management processes and employee records management.

Policy, Compliance &Employee Support

• Support compliance with employment standards and organizational policies.
• Assist with the development and maintenance of HR policies and procedures.
• Provide guidance on HR policies, practices, and workplace processes.
• Maintain the confidentiality and integrity of employee information.

Benefits, Reporting &Organizational Support

• Administer group benefits programs and liaise with service providers.
• Support employee wellness initiatives and programs.
• Prepare reports and documentation for leadership and regulatory requirements.
• Participate in special projects and continuous improvement initiatives related to HR and organizational development.

This position is ideal for ahighly organized professional with strong payroll expertise, HR administration experience, excellent attention to detail, and acommitment to delivering outstanding service.

Requirements

• Diploma or degree in Human Resources, Business Administration, Accounting, or related field
• PCP (Payroll Compliance Practitioner) designation or working toward certification is anasset
• 3–5years of experience in payroll and HR administration
• Experience in anon-profit environment is considered anasset
• Strong knowledge of Canadian payroll legislation and CRA requirements
• Familiarity with Manitoba Employment Standards and HR best practices
• Proficiency in payroll and HRIS systems
• Strong attention to detail and high level of accuracy
• Excellent organizational and time management skills
• Ability to handle sensitive information with discretion and confidentiality
• Strong interpersonal and communication skills
• Ability to work independently and collaboratively in asmall team environment

Typical working conditions include daytime hours and occasional weekend and evening work.

Doctors Manitoba offers competitive compensation, arange of benefits (including RRSP, insurance, and extended health), and an environment committed to wellness.

About Doctors Manitoba

We see our members—physicians and future physicians—as heroes. While they are busy taking care of their patients, we help take care of them. We are their fiercest supporter, leader, advocate, andally.

Our mission focuses on strengthening and supporting the whole physician, including not only their economic well-being, but also their physical and mental health and their professional interests. Every day, we are working to ensure every physician has what they need to deliver exceptional care to Manitobans.

Founded in 1908, Doctors Manitoba (formerly known as the Manitoba Medical Association) is the professional association of Manitoba physicians, resident-physicians, and medical students. Doctors Manitoba supports and administers numerous programs for physicians, including Physician Health & Wellness, Mentorship, Continuing Medical Education, Maternity/Parental Benefits, Professional Liability Insurance Fund and Physician Retention. For more information, please visit www.doctorsmanitoba.ca.