Payroll Coordinator

Ottawa-Community-Housing; Ottawa; Hybrid; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Total Rewards package

Hybrid work model

Accommodations for disabilities

Job summary

Ottawa Community Housing seeks a Payroll Coordinator to manage bi-weekly payroll, OMERS pension administration, and related HR data. You’ll maintain accuracy in HRIS, process deductions, and prepare year-end slips for all staff.

The role supports payroll and benefits in a unionized environment, with emphasis on confidentiality, compliance, and collaboration with HR and payroll teams. This is a full-time, hybrid position in Ottawa.

Qualifications

• Post-Secondary degree or diploma in accounting, human resources, commerce, payroll, or related discipline.
• Three years of related payroll experience in a unionized environment with benefits/pension administration.
• Knowledge of payroll/tax deductions and collective agreements; familiarity with OMERS preferred.

Responsibilities

• Process and reconcile bi-weekly payroll for all staff, including adjustments.
• Input, update and validate employee data in HRIS and related systems.
• Prepare and balance year-end T4/T4A slips and OMERS pension remittances.
• Respond to inquiries on confidential payroll issues and enforce confidentiality.
• Support audits, changes from collective bargaining, and reporting for management.

Skills

Analytical skills

Confidentiality

Financial reporting

Communication skills

Organizational skills

Advanced Excel

Education

Accounting degree or diploma

Payroll or HR designation (preferred)

Experience with OMERS pension administration (preferred)

Tools

Word

Excel

Outlook

Database applications

Job description

Join us at Ottawa Community Housing, where we are more than a home to about 33,000 tenants across approximately 15,500 homes. As Ottawa's largest social and affordable housing provider, ranking second-largest in Ontario and fourth-largest in Canada, we're committed to enhancing tenant well-being through partnerships with local service providers and support agencies.

At OCH, diversity and equal opportunities are at the core of our workplace culture. We strive to mirror the vibrant communities of our city and have been honoured as the National Capital Region's Top Employer every year since 2018.

Together, we're transforming tenants' lives by “providing more than a home, because we care”.

What we offer

Joining OCH means making a meaningful difference every day. We provide opportunities to positively impact your community in multiple ways. Recognizing that our employees are the cornerstone of our organization, we offer a comprehensive and competitive compensation and benefits package, flexible work options, professional development opportunities, health and wellness programs, and more.

What we seek:

OCH is seeking a passionate Payroll Coordinator to assist with the administration of OCH’s payroll and OMERS pension. Under the guidance of the Manager, Payroll Services, the Payroll Coordinator supports Human Resources by providing assistance with the payment of group benefits invoices, as well as supporting labour relations activities through the provision of information and fulfillment of other administrative processes.

Payroll Coordinator with OCH:

Providing a holistic compensation package to our employees is a top priority for our organization. As a Payroll Coordinator, you will play a key role in ensuring high quality payroll services. With your experience, knowledge, and skills, we will be able to continue our operations at OCH smoothly.

As a Payroll Coordinator, some of the things you will do include:

• Processes and reconciles the bi-weekly payroll for all staff, including required payroll adjustments and calculations
• Ensures accurate inputting, updating, and validating of employee data within HRIS
• Collects, calculates and enters salary data to maintain and update payroll information and implements changes to payroll and benefits
• Prepares supplementary payroll payments (incl. banked OT, VAC, retros)
• Administers payroll deductions, including union dues, charitable donations and garnishments
• Ensures accurate payroll and benefits remittances, including statutory deductions and payments to benefit and insurance providers
• Prepares Records of employment and provides letters of employment status for employees
• Prepares, reconciles and balances annual T-4s, T-4As, T2200s and T-4 summary information slips for income tax filing for all OCH employees
• Maintains and processes OMERS-related payroll information, including pension deductions, enrolments, updates, reporting, and remittances, ensuring accuracy and compliance with OMERS requirements.
• Maintains current knowledge of legislation, industry practices and corporate financial processes impacting payroll and benefits
• Identifies and implements approved improvements and efficiencies in operations, processes, and practices
• Provides support for activities related to the development, testing and optimization of HRIS functionality
• Receives and responds to inquiries and requests from employees, the courts and other outside agencies on sensitive and confidential issues such as garnishes, maintenance enforcement orders, etc.
• Assess to ensure when it is appropriate to release confidential information or to whom to refer questions related to employees’ status of employment, or earnings reports to internal/external stakeholders.
• Administers payroll processes and reporting required to support annual corporate audit, year-end processes and collective bargaining
• Implements and participates in payroll changes to employees’ entitlements, resulting from disciplinary actions, collective agreement settlements, grievances, pay increases, and reclassifications
• Provides financial analysis and develops costing for proposals during collective bargaining
• Supports labour relations, collective bargaining and other labour-management activities
• Always maintains confidentiality in information held, developed and collected for the purposes of fulfilling OCH’s labour relations objectives

As a Payroll Coordinator, you can look forward to:

• Meaningful work that improves tenant lives through safe, stable housing
• The opportunity to help build stronger, more inclusive communities across Ottawa
• A role with a purpose-driven, award-winning housing organization
• An inclusive culture where you can be your authentic self and feel you belong
• Career growth through training, mentorship, and development
• Opportunities to engage in DEI initiatives, peer programs, and volunteering
• Competitive compensation with a Total Rewards package and pension to support your health, wellbeing, and family
• Pride in contributing to work that makes a lasting difference in your city

What you bring:

Education & Experience:

• Post-Secondary degree or diploma in accounting, human resources, commerce, payroll, or related discipline
• Three (3) years of related experience including administering payroll and benefits in a unionized environment and supporting pension administration; experience with OMERS pension administration is preferred
• Possess or working towards a payroll and / or human resources designation (e.g., PCP, CHRP, CHRL) is preferred
• Knowledge of payroll and pension administration, practices and processes
• Knowledge of Labour Relations practices
• Knowledge of required statutory deductions including income tax, EI, CPP
• Knowledge of applicable statutory requirements, collective agreements and employment contracts as they relate to payroll and benefit administration
• Working knowledge of WSIB rules and requirements as it relates to payroll
• Knowledge of Word, Excel, Outlook, database applications and other standard corporate software
• Understanding of the values, vision and mission of Ottawa Community Housing and a commitment to support those objectives
• Knowledge of applicable health and safety legislation, including the rights and responsibilities of workers and supervisors
• Must be familiar with all applicable statutory requirements, policies, procedures and guidelines relevant to area of work

Skills and abilities:

• Analytical skills and ability to problem-solve
• Ability to identify and correct errors in transaction processing
• Ability to handle confidential information
• Ability to prepare finance related reports for management
• Effective oral and written communication skills
• Advanced spreadsheets and database skills
• Demonstrated understanding and ability to interpret collective agreements and contracts as they relate to payroll and benefits
• Ability to exercise discretion, initiative, tact and a high degree of confidentiality at all times
• Organizational skills and ability to prioritize work
• Proficient in the use of information technology such as mobile devices and computer systems in the performance of work
• Proficiency in English, oral, reading and writing is required
• Proficiency in French, oral, reading and writing is an asset

Other requirements:

• Satisfactory Criminal Records Check
• Ability to work outside and in excess of regular business hours as required

Work conditions:

This is a full-time temporary (35 hours per week) hybrid position with on-site attendance as required.

Other details about the role:

Affiliation: Exempt

OCH is committed to providing accommodations for people with disabilities. If you require an accommodation, please notify Human Resources and we will work with you to jointly address your needs.

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