Payroll Coordinator

Explorers’ Edge; Gravenhurst; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a seasonal Payroll Coordinator to join their team in beautiful Muskoka. This role is perfect for individuals with a keen eye for detail and a passion for ensuring employees are compensated accurately and promptly. You will be responsible for processing payroll, maintaining confidentiality, and providing exceptional support to staff. Enjoy a dynamic work environment with opportunities for career advancement and various employee perks. If you thrive in a collaborative setting and are ready to make a positive impact, this is the perfect opportunity for you!

Benefits

Bonus upon contract completion

$500 referral bonus

Complimentary 2-night stay

Use of resort amenities

Staff housing available

Shuttle services to staff housing

Career advancement opportunities

Discounts on meals and merchandise

Employee recognition program

Employee Wellness Program

Qualifications

• Experience with payroll accounting and Canadian payroll legislation is essential.
• Strong attention to detail and excellent communication skills required.

Responsibilities

• Process payroll for hourly and salaried employees accurately and on time.
• Maintain confidentiality and respond to payroll inquiries from staff.
• Assist with onboarding and employee documentation.

Skills

Attention to Detail

Communication Skills

Interpersonal Skills

Problem Solving

Initiative

Education

Payroll Accounting Experience

Understanding of Canadian Payroll Legislation

Tools

Dayforce

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Taboo Muskoka is hiring a seasonal Payroll Coordinator for the 2025 season! Are you a payroll practitioner with strong attention to detail and enjoy ensuring employees are paid accurately and on time? If the answer is yes, and you are looking for seasonal work (you like the winters off!), please keep reading and see if this role is for you!

Come work & play in beautiful Muskoka this summer! Taboo Muskoka is a privately owned Resort and Golf Operation whose mandate is to ‘Create happiness by offering incredible Muskoka experiences to our guests and team.” Staff housing available!

The Payroll Coordinator is responsible for the efficient processing of payroll, ensuring that employees are paid accurately, on time and in accordance with government legislation and company policies.

KEY RESPONSIBILITIES

• Compile, prepare and process payrolls for all hourly and salaried employees.
• Ensure integrity, consistency, and reliability by inputting data accurately and completely.
• Process new hires, terminations, changes to pay and any other related information.
• Follow up with employees on missing paperwork, incomplete policy/documentation signoffs and training.
• Help employees complete all paperwork necessary in hiring process, tax forms and benefits forms, direct deposit through Dayforce.
• Responsible for maintaining a high degree of confidentiality relative to personal data, salary data and associate benefits information.
• Provide timely response to inquiries from HR, Accounting, managers, employees, government, and other third-party agencies, utilizing knowledge and interpretation of policies, procedures, and legislation.
• Providing customer service and guidance to employees with respect to pay, group benefits, ROE’s and T4’s.
• Process benefits, RRSP/DPSP enrolments and benefits terminations; submit information to related third parties.
• Issue ROEs and respond to payroll and/or benefits related enquiries.
• Prepare, post and reconcile payroll journal entries after each payroll, quarterly and annually.
• Review monthly group insurance invoices to ensure accuracy.
• Assist in the preparation and review of all year-end payroll related documentation T4s, T2200.
• Generate ad-hoc payroll reports as requested.
• When necessary, assist HR Business Partner with creation of employment agreements, offer letters, and sending & receiving new hire paperwork.
• Assist with coordination of new hire experience including onboarding; room set up, sign in/tracking, assist with presentation, welcome pictures taken and announcements, new hire paperwork completion, uniform agreements etc.
• Assist with monitoring, tracking and reporting on master records and employee files: set up new hires, terminations, transfers, promotions, absences and other details related to employees.
• Filing, copying all documentation and file audits.
• Act as resort ambassador to provide a friendly, welcoming attitude and high level of customer service to our fellow employees.
• Assist with E-file Record of Employment Forms and distribute to staff upon departure.
• Responsible for responding to payroll inquiries such as employment letters, EI requests/questions, pay discrepancies etc.
• Assists with internal and government audits.
• Assist with the processing of gratuity and cash tip outs to be deposited through payroll.
• Confirm and process all garnishee payments with courts/family services etc.
• Validate new employees are set up correctly on Dayforce and follow up on any workforce management issues that affect accurate payroll processing.
• Other duties as assigned.

EDUCATION AND EXPERIENCE

• Payroll accounting experience an asset.
• Dayforce knowledge and experience an asset.
• Canadian payroll experience an asset.
• Understanding of Canadian payroll legislation, ESA.
• Strong attention to detail and proven ability to take initiative, make independent decisions, exercise sound judgment, develop creative solutions and meet deadlines.
• Exemplary written and spoken communication skills.
• Outstanding interpersonal relationship building skills.
• Ability to maintain a positive, professional, diplomatic and calm demeanor in situations of conflict or difficulty.
• Excellent computer skills Microsoft Word, Excel, Outlook, PowerPoint, and Internet.

PHYSICAL REQUIREMENTS

• Sitting at computer 90% of the time.
• Ability to walk around resort to meet with staff on regular basis, deliver and pick up mail/paperwork.
• Ability to lift and carry up to 25 pounds (for moving boxes of files if necessary).

BENEFITS OF WORKING AT TABOO MUSKOKA

• Bonus upon completion of your contract.
• $500 for referring fellow team members and earn $ for bringing in business.
• Complimentary 2-night stay (off season).
• Complimentary use of resort amenities including trails, bikes, beach, pools, tennis, golf.
• Staff housing available (located in town of Gravenhurst – short 7kms or 5 mins from the resort).
• Shuttle services to and from staff housing and the resort available.
• Potential room for career advancement.
• Staff (and friends and family) discounts on meals, rooms, merchandise and golf.
• Staff appreciation events and activities.
• Employee recognition program.
• Employee Wellness Program.

Job Types: Seasonal, Full-time
Duration: March to November
Pay: $24.00 per hour
Expected hours: 37.50 per week