Payroll Coordinator

Dev Centre; Eastern Ontario; Hybrid; CAD 52,000 - 76,000; Full time

Benefits offered by this job

Meal program

Free parking

Fitness centre

Job summary

DEV Centre is seeking an experienced Payroll Coordinator to manage bi-weekly payroll and related tasks for employees on site in Ontario. The role supports payroll operations, maintains records, and ensures compliance with provincial legislation and CRA requirements.

You will process full-cycle payroll, review timecards and leaves, and collaborate with HR for data accuracy and process improvements. Strong attention to detail and knowledge of Ontario payroll rules are essential.

Qualifications

• 1–3 years of payroll experience, Ontario payroll preferred.
• Knowledge of ESA, CRA payroll requirements and payroll best practices.
• Experience with payroll systems (e.g., ADP or similar).

Responsibilities

• Process full-cycle payroll for hourly and salaried employees in Ontario.
• Review and validate timecards, overtime, vacation, leaves, and payroll data.
• Maintain accurate employee records and update terminations and status changes.
• Prepare ROEs, T4s, and other statutory documents.
• Reconcile payroll reports and investigate discrepancies.
• Respond to employee inquiries regarding pay, benefits, and deductions.
• Ensure ESA and CRA compliance and internal controls.
• Support year-end processes and audits; collaborate with HR for data accuracy.

Skills

Payroll processing

Timecard validation

Data accuracy

Microsoft Excel

Confidentiality

ADP

Education

College diploma in Accounting, Business Administration, or related

Tools

ADP payroll system

Job description

The DEV Hotel & Conference Centre is seeking an experienced and qualified Payroll Coordinator to process a bi-weekly payroll and associated tasks. The Payroll Coordinator plays a key role in ensuring accurate and timely payroll processing for employees of the DEV Centre. This position supports payroll operations, maintains employee records, ensures compliance with provincial legislation, and provides exceptional service to internal stakeholders. The Payroll Coordinator may be required to support other functions in the Accounting department.

About the DEV Centre

We are located on 75 scenic acres along the St. Lawrence River and have 70,000 sq. ft. of customizable meeting space, offices and guest rooms. We have several onsite dining options, a Wellness Centre and expansive outdoor patios.Employees enjoy many benefits including the following to name a few:

• Meal program and discounts
• Free use of fitness & cardio room
• Free parking

Key Responsibilities

• Process full‑cycle payroll for hourly and salaried employees in accordance with Ontario employment standards and company policies.
• Review and validate timecards, overtime, vacation, leaves, and other payroll‑related data.
• Maintain accurate employee records, including new hires, terminations, status changes, and compensation updates.
• Prepare Records of Employment (ROEs), T4s, and other statutory documents.
• Reconcile payroll reports and investigate discrepancies.
• Respond to employee inquiries regarding pay, benefits, and deductions.
• Ensure compliance with the Employment Standards Act (ESA), Canada Revenue Agency (CRA) requirements, and internal controls.
• Support year‑end processes and audits as required.
• Collaborate with HR to ensure data accuracy and process improvements.

Qualifications & Experience

• College diploma in Accounting, Business Administration, Human Resources, or equivalent.
• 1–3 years of payroll experience (Ontario payroll experience preferred).
• Knowledge of ESA, CRA payroll regulations, and payroll best practices.
• Experience with payroll systems (e.g., ADP or similar).
• Strong attention to detail, accuracy, and confidentiality.
• Proficiency in Microsoft Excel and general computer literacy.
• PCP (Payroll Compliance Professional) certification (or working toward it) is an asset.
• Experience in Accounts Payable and Accounts Receivable is an asset.

Working Conditions

This is an on-site office position.