Payroll Clerk

City of Coquitlam; Coquitlam; On-site; CAD 47,000 - 55,000; Full time

Benefits offered by this job

Earned day off

Extended benefits package

6% in lieu of benefits

Job summary

The City of Coquitlam is seeking a Temporary Full-Time Payroll Clerk to manage bi-weekly payroll for a defined portfolio from hire to retirement. You will verify time submissions, process WorkSafeBC payments, issue ROEs, and handle payroll remittances and reconciliations with accuracy.

Ideal candidates bring three years of payroll experience, PCC/PCP credentials, and strong MS Excel/Word skills. The role offers a competitive hourly rate in a collaborative municipal environment in Coquitlam.

Qualifications

• Completion of Grade 12, supplemented by PCC program courses.
• Payroll experience or an equivalent combination of education, training, and experience.
• Proficiency with MS Office applications and payroll systems is required.

Responsibilities

• Prepare, calculate, and complete moderately complex bi-weekly payroll for all employees in your portfolio from hire to retire.
• Verify submitted time for accuracy and compliance with the Collective Agreement.
• Process WorkSafeBC payments and issue Records of Employment.
• Prepare remittances and manual cheques.
• Perform payroll reconciliations.
• Respond to payroll-related inquiries.
• Maintain communication with internal and external contacts on payroll matters.

Skills

MS Excel

MS Word

MS Outlook

Payroll accuracy

Education

PCC program (Payroll Compliance Certification)

Grade 12

Payroll Compliance Practitioner certification

Tools

PeopleSoft

Maximo

Job description

Payroll Clerk

Temporary Full-Time (2 years)

About Us

One of BC’s Top Employers, the City of Coquitlam offers meaningful career opportunities to make a difference within the local community. As the sixth largest city in BC, we are home to more than 150,000 residents. Our diverse municipality is a great place to work as it continues to grow through innovative urban design, inspiring arts, culture and recreation programs, and state-of-the-art transportation systems. Our brand is built on managing our resources in a responsible and sustainable manner, while supporting a vibrant, growing regional urban centre. We envision a bright future in Coquitlam that we hope includes you!

About You / What We Are Looking For

We are currently seeking a Temporary Full-Time (TFT) organized and committed payroll professionals to join our team as Payroll Clerks. Don’t be misled by the term “Clerk”—this position carries a high level of responsibility.

As part of the payroll team, you will work with individuals at all levels of the organization to ensure accuracy, confidentiality, and compliance in payroll processes. You will manage a departmental portfolio, supporting all aspects of the payroll experience for assigned employees, and building effective working relationships with those you support.

If you thrive in a deadline-driven environment, have strong attention to detail, and enjoy taking ownership of your work, we would like to hear from you.

As a Payroll Clerk, your duties include:

• Preparation, calculation, and completion of moderately complex bi-weekly payroll for all employees within your portfolio, from hire to retire
• Verifying submitted time for accuracy and compliance with the Collective Agreement
• Processing WorkSafeBC payments and issuing Records of Employment
• Preparing remittances and manual cheques
• Performing payroll reconciliations
• Responding to payroll-related inquiries
• Maintaining communication with various internal and external contacts on a wide range of payroll matters

While most of your work will be performed independently, our payroll department is highly team-oriented, providing opportunities to collaborate, share expertise with your peers, and learn from one another.

Minimum Qualifications

• Completion of Grade 12, supplemented by two or more courses from the Payroll Compliance Certification (PCC) program of the Payroll Management Association of Canada
• Payroll experience, or an equivalent combination of education, training, and experience

Preferred Qualifications

Our ideal candidate will have a minimum of three years of payroll experience, supplemented by the Payroll Compliance Practitioner certification or completion of payroll coursework through an accredited association. Proficiency in MS Excel, Word, and Outlook is required.

Experience with PeopleSoft and Maximo, as well as any background in municipal or regional government environments, is considered an asset.

What We Offer:

This CUPE position has an hourly rate range of $34.25 - $40.23 (2026 rates) plus 6% in lieu of benefits. The rate of pay is based on a variety of factors including qualifications, knowledge, experience and skills.

You will have the chance to join a rapidly growing and diverse team dedicated to supporting the local community, and be able to engage in variety of learning and development opportunities. Additionally, there is an opportunity to participate in an earned day off/flex day program and the City offers an attractive extended benefits package. This position is based in Coquitlam.

Accessibility / Equal Opportunity Employer

The City of Coquitlam is proud to be an Equal Opportunity Employer working towards enhancing equitable practices in our recruitment and retention processes. As an organization we are committed to creating an inclusive work environment to support our growing and diverse work force. To learn more about what equity, diversity, and inclusion means, and the City’s efforts in support of these principles, please visit coquitlam.ca/edi for more information.

If at any time during the application or recruitment process you require additional assistance or an accommodation, please contact our team for confidential support. Staff can also provide in-person support if required.

Applicants under consideration may be required to undergo and submit an acceptable police information check.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.