Payroll/Billing Coordinator

Bayshore HealthCare; St. Catharines; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading healthcare provider is seeking a Payroll/Billing Coordinator to manage payroll and billing activities. The role involves preparing payroll for field employees, ensuring compliance with provincial standards, and handling billing inquiries. The ideal candidate will possess strong Excel skills, experience with computerized payroll systems, and exceptional interpersonal abilities. This hybrid position requires at least two days on-site each week.

Qualifications

• Several years of experience with computerized payroll systems.
• Advanced Excel skills required.

Responsibilities

• Prepare payroll and billing files accurately and on time.
• Manage sick time and vacation requests.
• Resolve billing queries from clients and funders.

Skills

Excel

Interpersonal Skills

Written and Spoken English

French

Education

Secondary School Diploma

Payroll/Accounting Program

Tools

PeopleSoft HCM

Job description

Bayshore HealthCare is one of the Canada’s leading providers of home and community health care services and is a privately owned company. Bayshore HealthCare is proud to showcase its achievement as a Platinum member of Canada’s Best Managed Companies Program every year since 2006. Bayshore Healthcare is also recognized as Canada’s Best Employers in Forbes 2023 list.

The Payroll/Billing Coordinator, under the direction of the Team Lead , completes day to day payroll and billing activities as required by the Branch Office and provides relevant information to the National

Development Centre. This position acts as a liaison between the branches across the country and the corporate office for Central payroll processing.

Duties And Responsibilities

• Prepare Field employee payroll including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Development Centre.
• Daily verification of employee’s time, application of provincial legislative rules and company polices to create a payroll file for transmission. Examine, reconcile and verify time reported to time scheduled.
• Manage sick time and vacation time requests and banks
• Reconcile and balance payroll files using Time and Labour system , Solid understanding , interpretation and application of all provincial Employment Standards and Collective Agreements
• Ensure all field staff and contractors are paid accurately and on time managing various different payroll cycles and adhering to very strict tight deadlines
• Review payroll reports for accuracy and make adjustments as necessary. Coordinate the resolution of employee related payroll inquires and payroll issues that may arise
• Prepare billing files in numerous forms, including input and processing in keeping with the systems and processes used by the Branch Office; prepare data for transfer to the National Development Centre
• Prepare invoices , resubmission of files ,manage Billing Reconciliation ensuring all services provided are paid and any required billing adjustments are processed in a timely manner
• Managing multiple payer and complex billing rules relating to various funders such as Government Private, Auto Insurance, Therapy and specialty programs
• Resolution of billing queries and questions from clients and funders Review aged trial balance reports; handle overdue accounts and collections as required
• Manage contractor billing sheets for BTR including input and processing in keeping with the systems and processes used by the Branch Office; follow up on missing or delayed time slips; prepare data for transfer to the National Service Centre
• Manage intake , authorizations, communications, billing and reconciliation of HCAI system
• Participate in ongoing internal and/or external continuing education activities
• Adhere to Bayshore Policies and Procedures
• Participate in quality activities and continuous improvement initiatives in keeping with the company's Quality Management System
• Participates in proactive Health & Safety activities while performing all duties. Is responsible to notify immediate Supervisor of any Health & Safety risks or concerns
• Maintains confidentiality of client and corporate information and discusses same only with appropriate Bayshore personnel
• Complete other tasks as requested
  
  

Work Location : Bayshore Healthcare, Shared Service Centre, ON

Hybrid – At least 2 days onsite weekly

Education

• Minimum - Secondary School Diploma; completion of a recognized Payroll/Accounting Program
• Strong Excel knowledge and skills at an advanced level
  
  

Experience

• At least several years of experience with computerized payroll systems
• Preference will be given to applicants with PeopleSoft HCM and Finance
  
  

Other Skills And Abilities

• Exceptional interpersonal skills and ability to work independently and as part of a team; ability to meet frequent deadlines; strong commitment to continual learning; proficiency in written and spoken English as well as French in Branch Offices that provide service to French speaking clients. Minimum 30 w.p.m. typing speed required
  
  

Primary Location

ON-St. Catharines