Accounts Receivable & Finance Coordinator

Clearford; Hamilton; On-site; CAD 55,000 - 60,000; Full time

Job summary

A leading company in water management is seeking an Accounts Receivable and Finance Coordinator. This role involves managing payments, maintaining financial records, and ensuring timely collections. The ideal candidate will have strong communication and problem-solving skills, with a background in accounting or finance. Opportunities for growth and development are available within the company.

Benefits

Health Insurance

Dental Insurance

Life Insurance

Vision Coverage

RRSP contribution matched by employer

Qualifications

• 3 years’ experience in Accounts Receivable.
• Experience in collections is an asset.

Responsibilities

• Manage incoming payments and maintain accurate financial records.
• Reconcile accounts and resolve discrepancies.
• Invoice clients and monitor overdue accounts.

Skills

Communication

Problem Solving

Time Management

Analytical Skills

Education

Post-secondary education in Accounting or Finance

Tools

Quickbooks

Microsoft Office

Job description

Overview of Company

Clearford Water Systems Inc.

Clearford is a new kind of water management company, delivering integrated water infrastructure solutions with sector-leading efficiency and reliability. Our diverse team of licensed engineers and operators provide a complete range of water and wastewater services. From conceptual design, regulatory approval, fabrication & installation, to operations and regulatory compliance, Clearford offers everything required for any water infrastructure challenge and takes responsibility for regulatory compliance at every stage.

Scope of Position

The Accounts Receivable and Finance Coordinator, is an organized and strong communicator and enjoys problem solving in a fast paced environment. They are pro-active, taking the initiative to follow up with clients, vendors, and internal teams to reconcile outstanding accounts and other discrepancies.

The Accounts Receivable and Finance Coordinator will be responsible for managing incoming payments, maintaining accurate financial records, ensuring the timely collection of outstanding accounts, and the reconciliation of internal finance related processes and records.

MAJOR RESPONSIBILITIES(This is not an exhaustive list of duties to be performed)

Accounts Receivable Duties

·Invoice Clients and Customers.

·Post payments to the appropriate systems.

·Reconcile accounts by verifying that payments match invoices and bank deposits.

·Identify and Resolve account discrepancies.

·Monitor ageing reports to identify overdue accounts and prioritize follow-up actions for outstanding balances.

·Collection duties, including consistent communication with customers and account representatives regarding past-due payments, coordinate scheduled reminders for accounts in arrears, initiate escalation process as necessary.

·Maintain accurate records by updating relevant records and systems.

·Other duties as assigned.

Finance Department Duties

·Process and reconcile purchases made through the internal purchasing system (Float).

·Process and reconcile purchases and expenses related to the operation and maintenance of the company fleet of vehicles.

·Monitor inboxes related to assigned systems.

·Review and reconcile timesheets to align with invoicing activities.

·Assist Account Managers with the creation of estimates and purchase orders for invoicing purposes.

·Process Finance related reports, as scheduled and/or needed.

·Annual distribution of Certificates of Insurance.

·Process and record bank deposits.

·Update and maintain Finance related files and records (local and cloud-based files).

·Backup support for Accounts Payable and Purchasing as required.

·Additional duties as assigned.

Required Knowledge, Experience & Competencies

·Post-secondary education in Accounting or Finance related field, or an equivalent combination of education and relevant work experience.

·3 years’ experience working in Accounts Receivable.

·Experience working in collections is considered an asset.

·Knowledge in any of the following systems is considered and asset: Quickbooks, Float, Batch, ExakTime or Sage Intacct.

·Good working knowledge of Microsoft Office software, with a high level of proficiency in Excel.

·Demonstrated aptitude to work with numbers accurately and efficiently.

·Good knowledge of general accounting principles and AP/AR cycles.

·Excellent written and verbal communication skills in English.

·Professional interpersonal skills, working well with people at all levels of the company including senior staff.

·Strong time management and organizational skills with the ability to adapt to shifting priorities and manage changing workflow.

·Ability to work independently as well as in a team environment.

·Excellent judgement, problem-solving, and strong organizational skills.

·Strong analytical skills and attention to detail.

Hours of work and Travel Expectations

·This is an onsite position, with the expectation to be in the office up to 5 days per week.

·There may be the option to occasionally work from home to the discretion of the direct supervisor.

·Regular business hours (8:30 am 5 pm); may be expected to occasionally work outside of regular business hours to meet client needs.

·There may be some occasional travel required to Clearford’s other corporate offices located in Sarnia, Scarborough and Ottawa.

What we Offer

·An annual salary ranging from $55,000 - $60,000, commensurate with qualifications and experience.

·Group benefits including Health, Dental, Life Insurance and Vision coverage from date of hire.

·RRSP contribution of 3% matched by employer after three months of employment.

·We offer unique growth opportunities for personal and professional development within various divisions including Engineering, Compliance, Account Management, and Fabrication of UV Pure Disinfection Equipment for Water and Wastewater.

How to Apply

Qualified candidates are invited to submit their resumes to [e-mail].

Please include Accounts Receivable and Finance Coordinator in the subject line when submitting your application. The Application deadline for this position is June 10, 2025.

Clearford is committed to inclusive, barrier-free recruitment and selection processes and work environments. We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Please advise us if you require accommodation throughout this process.