Payroll & Benefits Coordinator

Amica-Senior-Lifestyles; Toronto; On-site; CAD 61,000 - 76,000; Full time

Benefits offered by this job

Health, dental, and vision coverage

Retirement plan contributions

Generous vacation entitlement

Job summary

Amica Senior Lifestyles is seeking a Payroll & Benefits Coordinator to manage full-cycle payroll for up to 9 residences in Ontario and British Columbia. You will ensure accuracy, compliance, and timely processing for hourly and salaried staff using ADP Workforce Now.

We offer a comprehensive benefits package, generous vacation, and a performance-based bonus potential up to 15%. The role reports to the Payroll Supervisor at the Amica Support Office in Canada.

Qualifications

• 3–5 years of Canadian payroll experience.
• Proficiency with ADP Workforce Now or equivalent payroll system.
• Knowledge of provincial employment standards and legislation.

Responsibilities

• Process full payroll cycles for multiple residences (ON, BC).
• Ensure accuracy, compliance, and timely reporting.
• Administer and report on employee benefits and deductions.
• Prepare standard and complex payroll reports.
• Address payroll and benefits inquiries from employees.

Skills

Customer service

Payroll processing

Canadian payroll knowledge

Education

Certified Payroll Practitioner (PCP) asset

Tools

ADP Workforce Now

Microsoft Office

Job description

Payroll & Benefits Coordinator

Amica Support Office

Full-Time

Expected Salary Range :$61,000 to $76000

Maximum Bonus Potential : 15% target bonus, that rewards exceptional performance.

Benefits: Comprehensive health, dental, and vision coverage, retirement plan contributions, disability,and employee wellness programs; Vacation: Generous annual vacation entitlement, aligned with company policy.

Compensation is determined based on skills, experience, and qualifications. Candidates whose experience surpasses the expectations for this role may be eligible for compensation above the advertised range.

About Us

At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. We are committed to enriching the lives of seniors now and as their needs change, and offer Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options. Established in 1996, we own and operate 31 residences in British Columbia and Ontario and continue to grow in select markets. Find out how you can become part of a team where you belong and make a real impact every day.

The Opportunity

Reporting to the Payroll Supervisor, the Payroll & Benefits Coordinator will be responsible for managing the full cycle for up to 9 residences ensuring compliance, accuracy, timely and data integrity are met.

What you will be doing

• Process and manage full cycle of a high-volume employees in a multi-provincial (ON, BC) bi-weekly (hourly/ salaried) payroll using ADP Workforce Now system ensuring deadlines and accuracy standards are met.
• Supporting up to 9 residences with an overall average of 1,200+ employees.
• Ensure all payroll and benefits transactions are accurately reported and recorded while maintaining compliance with tax laws, regulations, and company policy.
• Detailed knowledge of Canadian payroll regulations such as taxable benefits, calculation of vacation/ statutory pay/ severance pay etc.
• Process WCB/WSIB remittances, EHT year – end reporting, new hires, employee changes, termination, ROEs, garnishments, T4 slips and other year-end reporting activities.
• Administer employee benefit plan, ensure benefit deductions and taxable benefits are set up accurately in ADP Workforce now.
• Ensure company policies and government requirements are being followed as they relate to payroll.
• Maintain confidentiality of personal files and payroll information.
• Prepare reports as required. Generate standard and complex reports.
• Respond to all payroll and benefits related inquiries from employees as required.
• Deal with multiple complex unionized environments.
• Maintain employee records for BC wage level along with their base rate.
• Prepare reports for wage level program.
• Dealing with workers compensation board, providing necessary information.
• Communicate with various government agencies.
• Perform other duties as assigned.

What you will bring

• 3 - 5 years of Canadian payroll experience with strong customer service focus
• ADP Workforce Now payroll system experience is required
• Certified Payroll compliance Practitioner (PCP) is an asset
• In-depth knowledge of provincial employment standards and legislation
• Intermediate knowledge of Microsoft office (Word, Outlook, excel) is required
• Solid understanding of all payroll processes especially in unionized environment

What can you expect from us?

A diverse environment where individual differences are celebrated, and you’re encouraged to be your best self

• Collaborative environment where we work together to succeed as a team
• Learning and development opportunities to help you grow
• Office is centrally located in the financial district, on the PATH and the TTC subway line, and provides easy access to downtown amenities

At Amica Senior Lifestyles we are passionate about working together in a supportive and inclusive environment that fosters innovation and turns ideas into action. We remain committed to creating workplaces that reflect the communities in which we operate. We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.

Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.

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