Payroll Specialist

Sienna Senior Living; Markham; On-site; CAD 64,201 - 80,252; Full time

Benefits offered by this job

Health & Dental Benefits

RRSP with Company Match

SOAR - Share Ownership and Reward

Employee Share Purchase Plan

Continuous learning

On-site at Markham HQ

Job summary

Sienna Senior Living in Markham is hiring a Payroll Specialist to manage the full payroll lifecycle for salaried and hourly team members across multiple pay groups and provinces. You will ensure accurate, on-time compensation and compliance with ESA, CRA, and collective agreements, liaising with HR, Finance and Operations.

You’ll process data in Ultipro, ADP and other systems, reconcile payrolls, maintain records, and implement updates while staying current with legislative changes.

Qualifications

• Post secondary education in HR, Business, Finance or a related field.
• 3-5 years’ experience in Payroll Operations.
• Certified Payroll Compliance Practitioner (PCP) is required.
• Strong organization skills with ability to balance multiple projects.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Excel – Vlookup, Pivot Table, IF Formulas, SUMIF.

Responsibilities

• Process full-cycle payroll for salaried and hourly team members across multiple pay groups and provinces.
• Validate and input payroll data across systems (Ultipro, ADP, UTA, Comvida, Softworks).
• Submit time batches for processing in HRIS and scheduling systems.
• Maintain payroll records including hires, changes and terminations.
• Reconcile payroll reports and resolve discrepancies.
• Ensure data integrity across HRIS and scheduling systems.
• Prepare and submit payroll-related filings and reports.

Skills

Payroll processing

MS Excel

Attention to detail

Multiple pay groups

Analytical skills

Team collaboration

Education

Post-secondary education in HR/Business/Finance

Tools

Ultipro

ADP

UTA

Comvida

Softworks

Job description

At Sienna, we empower our team members across Ontario, British Columbia, Saskatchewan and Alberta to help our residents live the life they desire and deserve. Our purpose is simple: to cultivate happiness in daily life!

What Sienna Offers:

We aspire to cultivate an environment and culture where team members feel valued, heard and empowered to do meaningful work. We offer a number of programs and benefits that support team members’ financial, personal and professional needs:

• A competitive compensation and vacation package
• Employer Paid Health & Dental Benefits
• RRSP with Company Match
• Share Ownership and Reward Program (SOAR)
• Employee Share Purchase Plan with Company Match
• Continuous learning and growth so you have the skillset needed to succeed and take on new challenges
• A welcoming culture that values diversity and differing perspectives, experiences and beliefs
• Working Arrangement: 100% On-Site at our Corporate Head Office in Markham, Ontario

What You’ll Be Doing:

Reporting to the Manager, Payroll Operations, the Payroll Specialist is responsible for executing the full payroll lifecycle, ensuring team members are compensated accurately, on time, and in compliance with applicable legislation. This role liaises between Human Resources, Finance and Operations to support payroll integrity and legislative adherence.

• Process full-cycle payroll for salaried and hourly team members across multiple pay groups and provinces, ensuring data is accurate, verified and aligned to collective agreements, where applicable.
• Validate and input payroll data across various systems (Ultipro, ADP, UTA, Comvida, Softworks) including:
• Hours worked, overtime, shift premiums, etc.
• Bonuses, commissions, retroactive payments.
• Leaves (vacation, sick, maternity/parental, unpaid, etc).
• Submit time batches for processing on HRIS, Comvida Scheduling, ADP systems
• Create load files and batches to in-house HRIS system as required for payroll processing
• Execute off-cycle and manual payments as required.
• Maintain and update payroll records including new hires, transfers, employment changes and terminations.
• Reconcile payroll reports and resolve discrepancies.
• Ensure data integrity across HRIS and Scheduling systems.
• Prepare and submit payroll-related filings and reports.
• Responsible for processing payroll updates on multiple systems (Ultipro, ADP, UTA, Comvida, Softworks)
• Maintaining knowledge of relevant legislative changes to ensure legislative compliance: ESA, CRA, Service Canada, collective agreements, organization policies.

Who you are:

• Post Secondary Education in Human Resources, Business, Finance or a related field.
• 3-5 years’ experience in Payroll Operations, with a strong customer service focus.
• Certified Payroll Compliance Practitioner (PCP) is required.
• Strong organization skills with an ability to balance multiple projects in a fast paced environment, while upholding attention to detail.
• Ability to work effectively within a team environment and independently in a fast-paced environment with minimal supervision.
• Strong analytical skills.
• Excellent written and verbal communication skills.
• Experience working with Microsoft Suite (Word, Outlook, Excel, PowerPoint, etc.)
• Proficient with Microsoft Excel – Vlook Up, Pivot Table, IF Formulas, SUMIF

What you need to know:

• Any offer of employment will be conditional upon a criminal background and references check.
• We will review applications as they are received. Only those candidates selected for an interview will be contacted.
• Salary Range: $64,201 - $80,252 Please note that individual salary is determined by factors such as job-related knowledge, skills and experience, as well as internal equity

Sienna Senior Living is committed to employment equity, diversity, and inclusion in the workplace. In accordance with provincial regulations, upon request, support will be provided for accommodations throughout the recruitment, selection, and assessment process