Payroll & Benefits Administrator

MEDA Engineering and Technical Services, LLC; Windsor; On-site; CAD 45,000 - 55,000; Full time

Benefits offered by this job

Paid benefits after 90 days

Pension with employer match

Referral bonus

Job summary

MEDA Engineering and Technical Services, LLC is seeking a Payroll & Benefits Administrator to join our Windsor, Ontario team. Reporting to the Director of Operations, you will manage weekly and bi-weekly payroll, coordinate benefits enrollment, and oversee pension participation.

You will collaborate with the accounting team, onboard new staff, handle end-of-employment processes, and ensure compliance with government regulations.

Qualifications

• 2+ years of Canadian payroll experience.
• Experience with payroll systems; Payworks preferred.
• Certified Payroll Compliance Practitioner (PCP) is an asset.
• In-depth knowledge of provincial employment standards and legislation.
• Experience with benefits and pension administration.
• Intermediate knowledge of Microsoft Office (Word, Outlook, Excel).
• Excellent time management and organizational skills.
• Strong problem solving and analytical skills.

Responsibilities

• Process high-volume bi-weekly and weekly payroll for staff and field employees.
• Gather timesheets from internal and external sources; review with managers for accuracy.
• Coordinate government-related reports with the accounting team.
• Onboard new employees and maintain payroll, benefits and pension files.
• Prepare end-of-employment paperwork for employees.
• Prepare weekly client invoices based on hours worked.
• Reconcile invoices and payroll on a weekly basis.
• Answer payroll, benefits and pension questions for internal departments.
• Ensure compliance with company policies and government requirements.
• Manage company-wide vacation policy.
• Maintain confidentiality of personnel files and payroll information.

Skills

Canadian payroll experience

Payroll systems

PCP certification

Employment standards

Benefits administration

MS Office

Time management

Analytical skills

Job description

We are looking for a Payroll & Benefits Administrator to join the MEDA team. Reporting to the Director of Operations you will be responsible for processing weekly and bi-weekly payroll, coordinating benefit enrolment and managing ongoing pension participation.

RESPONSIBILITIES:

• Process high-volume bi-weekly and weekly payroll for internal and field employees, ensuring all government regulations are always followed.
• Gather employee timesheets from internal and external sources; reviewing with managers for accuracy.
• Work with accounting team to ensure that all government related reports are submitted accurately and on time.
• Onboard new employees and ongoing maintenance of employee files relating to payroll, benefits and pension.
• Prepare all end of employment paperwork for employees.
• Prepare weekly client invoices based on hours worked or requests from other departments.
• Reconcile invoices and payroll on a weekly basis.
• Support internal departments and field staff regarding payroll, benefits and pension questions.
• Ensure company policies and government requirements are being followed as they relate to payroll.
• Manage company-wide vacation policy.
• Maintain confidentiality of personnel files and payroll information.

REQUIRED SKILLS & QUALIFICATIONS:

• 2+ year Canadian payroll experience.
• Experience with payroll systems; Payworks preferred.
• Certified Payroll compliance Practitioner (PCP) is an asset.
• In-depth knowledge of provincial employment standards and legislation.
• Experience with benefits and pension administration.
• Intermediate knowledge of Microsoft office (Word, Outlook, excel).
• Excellent time management and organizational skills.
• Strong problem solving and analytical skills.

  COMPENSATION & BENEFITS:

  • $45,000 - 55,000 / year (depending on experience)
  • 100% onsite Paid Benefits after 90 days (individual and family) – extended medical, out-of-country coverage, dental etc.
  • Pension eligibility, with employer match, after 1 full year of work
  • MEDA offers an excellent referral bonus. Great candidates know great candidates

  MEDA Limited is an equal opportunity employer and does not discriminate in employment on the basis of any of the protected reasons as described in the Ontario Human Rights Code. We are committed to providing accommodations for persons with disabilities, as described in the Accessibility for Ontarians with Disabilities Act, 2005, reasonable accommodation requests will be reviewed and granted to those that request assistance during our hiring process.