Payroll and Group Benefits Administrator

Community Living Kingston and District; Kingston; On-site; CAD 70,000 - 76,000; Full time

Benefits offered by this job

Benefits package

Time off

Job summary

Community Living Kingston and District seeks a Payroll & Group Benefits Administrator to join our Finance and Administration team in Kingston, Ontario. This permanent, full-time role covers benefits administration and payroll processing in coordination with HR and Payroll.

The successful candidate will manage group benefit plans, participant changes, carrier communications and reports, ensure accurate deductions, and provide full-cycle payroll coverage as needed, while upholding union agreements

Qualifications

• Minimum 5 years payroll, group benefits, or related admin experience.
• Experience in a unionized environment and applying collective agreements.
• Strong knowledge of payroll processes, deductions, remittances and reporting.
• Experience administering group benefit plans with carriers or brokers.
• Ability to manage multiple priorities with accuracy and discretion.

Responsibilities

• Administer group benefit plans and serve as primary contact for questions.
• Coordinate enrollments, changes, leaves, terminations and coverage with HR and Payroll.
• Communicate benefit options and assist with claims and coverage issues.
• Ensure benefit data and payroll deductions are accurate.
• Prepare benefit reports and monitor costs and service quality.
• Provide full-cycle payroll coverage as required.

Skills

Payroll experience

Group benefits administration

Union environment experience

Analytical skills

Communication skills

Time management

Education

Post-secondary education in payroll/HR/related field

Tools

ADP

Ceridian

HRIS

Excel

Sage 300/QuickBooks

Job description

Job Posting

Payroll & Group Benefits Administrator

Community Living Kingston and District (CLKD) supports nearly seven hundred people with intellectual disabilities in the Kingston, Frontenac, Lennox & Addington, and Leeds-Grenville region. We take great pride in our culture of excellence, illustrated by our accreditation with the Commission on Accreditation of Rehabilitation Facilities (CARF) International, along with our positive work environment and excellent labour relations with our partners from the Canadian Union of Public Employees (CUPE).

CLKD is seeking a candidate for the position of Payroll & Group Benefits Administrator. This is a permanent full-time, nonunion position reporting to the Director of Finance and Administration.

The Payroll & Group Benefits Administrator will work closely with CLKD's Payroll, Finance and Human Resources teams and will have primary responsibility for administering the organization's group benefit plans. The position will also routinely participate in payroll administration and processing and provide full-cycle payroll coverage as required. A key aspect of the role is applying and administering payroll, benefits and related employment provisions in accordance with applicable collective agreements, organizational policies and legislative requirements.

Overview of Duties and Responsibilities:

The successful candidate will be responsible for:

Group Benefits Administration

• Administer CLKD's group benefit plans and serve as a primary contact for employee benefit questions.
• Manage benefit enrolments, employee changes, leaves, terminations and other changes affecting benefit eligibility or coverage in coordination with Human Resources and Payroll.
• Communicate benefit options, coverage and related policies to employees and assist with claims and coverage issues.
• Coordinate with benefit carriers, brokers and other third-party service providers.
• Maintain and regularly audit benefit information and records to ensure accuracy.
• Ensure benefit deductions and other information are accurately reflected in payroll through regular coordination with the Payroll team.
• Prepare and submit required benefit reports, including employee earnings and salary updates.
• Monitor employees on leave and ensure benefit coverage and premium arrangements are appropriately maintained or updated.
• Assist with disability and return-to-work benefit administration, including required insurer documentation.
• Monitor benefit costs and carrier/broker service quality.
• Develop and distribute benefit-related communications and materials.
• Ensure administration of benefits complies with applicable organizational policies, collective agreements and legislative requirements.

Payroll Administration

• Routinely participate in full-cycle payroll processing and related payroll functions.
• Work closely with the Payroll Administrator to ensure payroll information, employee changes, benefit deductions and other payroll-related data are complete and accurate.
• Provide full-cycle payroll coverage when required.
• Assist with payroll reconciliations, remittances, reporting and other payroll-related processes.
• Maintain accurate payroll and employee information and resolve discrepancies.
• Coordinate payroll adjustments arising from benefit changes, leaves, service milestones, vacation entitlements, referral bonuses and other employee changes.

Our Goal: That people with intellectual disabilities have every opportunity to participate fully in our community with dignity and independence.

Other Administration

• Maintain employee service information used for long-service recognition and other service-based entitlements.
• Track employee referral bonuses and coordinate payment as required.
• Liaise with employees, managers and internal and external stakeholders.
• Assist with other Finance and administrative functions as required. Duties and responsibilities may change based on organizational needs.

Preferred Skills and Qualifications

• A minimum of 5 years of payroll, group benefits or related administrative experience, or a relevant combination of education and experience.
• Experience working in a unionized environment, including the application of collective agreement provisions affecting payroll, benefits and employee entitlements, would be considered a strong asset.
• Strong working knowledge of payroll processes and practices, including source deductions, remittances, reconciliations and payroll reporting.
• Experience administering employee group benefit plans and working with benefit carriers, brokers or third-party administrators.
• Strong analytical, organizational and time-management skills with excellent accuracy and attention to detail.
• Ability to manage multiple priorities and meet recurring and time-sensitive deadlines.
• Excellent interpersonal and communication skills with the ability to respond professionally and effectively to employee inquiries.
• Demonstrated ability to handle confidential and sensitive employee and payroll information with discretion and sound judgment.
• Strong computer skills, including experience with:
• Payroll software such as ADP, Ceridian or a similar platform;
• Human Resources Information Systems (HRIS);
• Time and attendance systems;
• Microsoft Excel for reporting, analysis and reconciliations; and
• Financial software such as Sage 300, QuickBooks or similar platforms.
• Ability to create, review and interpret payroll, benefits and related reports.
• Post-secondary education in payroll, accounting, business administration, human resources or a related field would be considered an asset.
• National Payroll Institute accreditation, such as the Payroll Compliance Professional (PCP) designation, would be considered a strong asset.
• Fluency in French would be considered a strong asset.
• A clear criminal record check with vulnerable sector screening.

Hours of Work:

This position is intended to work 40 hours per week and would generally be scheduled Monday to Friday during regular business hours. Some holiday, evening and/or weekend work may occasionally be required.

Salary & Benefits:

$69,700 to $75,774 annually. CLKD also provides a competitive benefits and time off package.

Start Date:

Early December 2026, or as mutually agreed.

CLKD thanks all who apply; however, only those candidates selected for an interview shall receive a response.

Accessibility Commitment

CLKD is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act ("AODA"). If you require accommodation for disability during any stage of the recruitment process, please notify accordingly. CLKD is also committed to equity in its policies, practices, and programs, supports diversity in its work environment, and ensures that applications for members of underrepresented groups are seriously considered. All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply.

CLKD does not use Artificial Intelligence to screen, assess, or select applicants.