Payroll and Benefits Coordinator

Compass Early Learning and Care; Peterborough; On-site; CAD 42,000 - 48,000; Full time

Job summary

Compass Early Learning and Care is seeking a Payroll and Benefits Coordinator to administer payroll, benefits, pension and leaves of absence. This full-time role supports HR and Finance with accurate data and compliance across multiple centres.

The ideal candidate has 2–5 years payroll experience, familiarity with HRIS/Workday, and strong attention to detail. Proficiency in MS Office is required; access to a collaborative team is provided.

Qualifications

• 2–5 years minimum of payroll processing experience
• Experience with HRIS systems required
• Knowledge of payroll practices and wage laws
• Familiar with Leave of Absence and benefits administration
• Proficient with Microsoft Office (Word, SharePoint, Excel)

Responsibilities

• Process semi-monthly payroll and ensure accuracy
• Administer benefits, pension, leaves and deductions
• Reconcile payroll reports and assist audits
• Respond to employee pay inquiries with confidentiality
• Collaborate with HR/Finance on hires and terminations

Skills

Payroll processing

Attention to detail

Effective communication

Discretion with confidential info

Education

Post Secondary Diploma/Degree/Certificate in an applicable field

Tools

HRIS

Workday

Excel

SharePoint

Job description

Payroll and Benefits CoordinatorPosition: Benefits and Payroll Coordinator

Job Type: Permanent

Hours: 35 hours per week, Monday to Friday.

Starting Rate of Pay: $30.21 - $35.07

Anticipated Start Date: November 16, 2026

Please apply by October 25, 2026

Hiring Declarations

Compass Early Learning and Care does not use Artificial Intelligence (AI) to make hiring decisions. We value authentic applications that accurately reflect each candidate’s skills, experience, and qualifications. Applicants are responsible for ensuring all information submitted is truthful and represents their own work and experience.

About Us:

Compass Early Learning and Care (CELC) has been in operation since 1981 and is one of the largest not-for-profit child care organizations serving East-Central Ontario. With over 700 Staff and 80 Home childcare providers, we offer 46 high-quality licensed childcare centres and over 80 licensed homes serving over 4,000 families

For over forty years, Compass ELC has been dedicated to early learning and child care. We believe in creating nurturing environments that celebrate children’s curiosity and whole selves. Our organization fosters a culture of growth, collaboration, and inclusivity, where every team member has the opportunity to thrive. We are committed to supporting children and families in our community.

Job Posting Declarations:

Compass Early Learning and Care does not use Artificial Intelligence (AI) to make hiring decisions. We value authentic applications that accurately reflect each candidate’s skills, experience, and qualifications. Applicants are responsible for ensuring all information submitted is truthful and represents their own work and experience.

This posting is for a new position within our Human Relations Team to support with organizational growth.

About Compass Early Learning and Care:

Compass Early Learning and Care (CELC) has been in operation since 1981 and is one of the largest not-for-profit childcare organizations serving East-Central Ontario. With over 700 Staff and 80 Home childcare providers, we offer 46 high-quality licensed childcare centers and over 50 licensed homes serving over 4,000 families

For over forty years, Compass ELC has been dedicated to early learning and childcare. We believe in creating nurturing environments that celebrate children’s curiosity and whole selves. Our organization fosters a culture of growth, collaboration, and inclusivity, where every team member has the opportunity to thrive. We are committed to supporting children and families in our community.

Please see our attached Vision Framework for more information:

About the Role:

The Payroll and Benefits Coordinator is responsible for administering and supporting our benefits, pension, leaves of absence and payroll coordination within the organization.

Some accountabilities associated with the role include:

Payroll System:

• Prepare and process semi-monthly payroll for the organization.
• WSIB, Employer Health Tax, Canada Summer jobs reconciliation
• Reviewing and verifying timesheets, attendance records, wage changes, and other payroll data.
• Maintain employee payroll records and ensure data accuracy within payroll systems.
• Administer payroll deductions, garnishments, taxes, and benefit withholdings.
• Reconcile payroll reports and assist with audits and compliance requirements.
• Collaborate with HR and Finance teams regarding new hires, terminations, compensation changes, and benefit updates.
• Prepare payroll-related reports and maintain confidential records.
• Respond to employee inquiries regarding pay, taxes, deductions, and payroll procedures.

Benefits Coordination:

• Onboarding, offboarding, employment leaves, and employment changes
• General communication with benefits representatives and staff
• Monthly/quarterly audits, reviews, and reporting
• Plan renewals and changes

Pension Coordination:

• Onboarding, offboarding, employment leaves and employment changes
• General communication with pension representatives and staff
• Pension contribution reporting

Leaves of Absence Coordination:

• Communication with employees and all stakeholders regarding employee leaves of absence (including benefits, pension, WSIB)
• Tracking dates and documents as they pertain to employee leaves
• Complete forms and reports that pertain to employee leaves

Skills and Qualifications:

• 2 to 5 years minimum of payroll processing experience
• Experience working within a Human Resources Information System (Required)
• Experience in using Workday or similar Payroll systems (Preferred)
• Post Secondary Diploma/Degree/Certificate in an applicable field
• Familiar with the Employee Standards Act
• Knowledge of payroll practices, wage and hour laws, payroll software systems, and Record of Employment.
• Excellent attention to detail and organizational abilities.
• Ability to handle confidential information with discretion.
• Effective communication skills.
• Proficiency in Microsoft Office applications including Word, SharePoint, and Excel.
• Membership with the Human Resources Professional Association (HRPA) or National Payroll Institute (NPI) valued but not required

To address issues of systemic inequity within our communities, we strongly encourage individuals from communities and groups that have historically been disadvantaged and/or marginalized, including First Nations, Métis and Inuit peoples, Indigenous Peoples of Canada, racialized persons, persons with disabilities, individuals who identify as women and/or gender diverse, 2SLGBTQ+ persons, and persons with lived or living experience of homelessness to apply.

In keeping with Compass Early Learning & Care’s commitment to providing service in a manner that is accessible to all, reasonable accommodations will be provided for applicants upon request. We are committed to reducing barriers to employment, and we encourage you to bring your true or whole self and way of being to the interview process. We welcome differences and we are happy to make meetings accessible based on your needs.

Please contact our Human Relations Coordinator – Hiring and Recruitment at: 705-749-3488 ext. 217, [e-mail].

Inclusivity and Accessibility:

To address issues of systemic inequity within our communities, we strongly encourage individuals from communities and groups that have historically been disadvantaged and/or marginalized, including First Nations, Métis and Inuit peoples, Indigenous Peoples of Canada, racialized persons, persons with disabilities, individuals who identify as women and/or gender diverse, 2SLGBTQ+ persons, and persons with lived or living experience of homelessness to apply.

We are committed to reducing barriers to employment, providing accommodations upon request and ensuring an accessible interview process. We encourage you to bring your true or whole self and way of being to the interview process.

CC904 Human Relations