Payroll and Billing Clerk

Aplin; Calgary; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Aplin is seeking a detail-oriented Payroll Clerk to join our Calgary team. You will report to the Senior Payroll & Billing Specialist and ensure accurate payroll processing and client invoicing for temporary and contract staff.

The role starts as full-time in our downtown Calgary office for 3 months, with a path to a hybrid arrangement (2 days in office per week). You will work with Sage 300 and Bullhorn One to manage payroll and billing tasks efficiently.

Qualifications

• Minimum of 2 years of payroll experience.
• PCP completed or actively working toward PCP completion.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills.

Responsibilities

• Process high-volume payrolls on weekly, bi-weekly, semi-monthly and monthly cycles.
• Handle payroll for up to 300 temporary and contract employees using Sage 300.
• Collect and maintain payroll documentation and employee records.
• Enter and update payroll information accurately in Sage 300.
• Review and process timesheets using Bullhorn One.
• Calculate payroll adjustments including overtime, holidays, and retroactive pay.
• Prepare and issue ROEs as required.
• Maintain knowledge of employment standards and payroll laws.
• Manage billing data to generate client invoices on various cycles.
• Respond to payroll and billing inquiries from employees, clients, and stakeholders.

Skills

Payroll experience

Attention to detail

Organizational skills

Time management

Communication

Customer service

Education

PCP certification

Tools

Sage 300

Bullhorn One

Microsoft Business Central

Microsoft Excel

Job description

We are seeking a detail-oriented and organized Payroll Clerk to join our team. This role would report to the Senior Payroll & Billing Specialist and is responsible for the accurate and timely processing of payroll and client invoicing for temporary and contract employees. The successful candidate will ensure payroll compliance, maintain billing records, and provide exceptional internal and external customer service.

This role will be full-time at our downtown Calgary office location for the first 3 months with the option of transitioning into a hybrid role after that (2 days per week in office).

Key Responsibilities

• High volume desk and processing payrolls on different pay cycles: weekly, bi-weekly, semi-monthly and monthly
• Process weekly payroll for up to 300 temporary and contract employees using Sage 300.
• Collect and maintain payroll documentation, including tax forms, direct deposit information, and other employee records.
• Enter and update employee payroll information accurately within Sage 300.
• Utilize Bullhorn One electronic timekeeping systems to review and process employee timesheets.
• Calculate payroll adjustments, including wage increases, retroactive pay, statutory holiday pay, overtime, and other earnings adjustments.
• Prepare and issue Records of Employment (ROEs) as required.
• Maintain current knowledge of federal and provincial employment standards and payroll legislation.
• Manage and maintain billing data to generate accurate client invoices on weekly, bi-weekly, four-weekly, and monthly billing cycles.
• Respond to payroll and billing inquiries from employees, clients, and internal stakeholders.
• Perform other related duties as assigned.

Qualifications & Experience

Required

• Minimum of 2years of payroll experience. Billing experience is also an asset.
• PCP completed or actively workingtoward PCP completion.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong communication and customer service skills.

Preferred Assets

• Experience with Sage 300.
• Experience with Bullhorn One.
• Experience with Microsoft Business Central.
• Intermediate proficiency in Microsoft Excel.
• Strong working knowledge of Microsoft Office applications.

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.