Payroll Specialist- Bilingual

Socket.dev; Mississauga; On-site; CAD 70,000 - 90,000; Full time

Job summary

Chartwell is seeking a payroll professional to manage complex biweekly payrolls across multiple provinces in a high-volume environment. You will ensure compliance with union contracts, laws, and internal controls while supporting residents and internal departments.

Requirements include 3+ years of payroll experience in Canada, familiarity with Fusion HCM or similar cloud systems and ADP/PCPW, and strong Excel skills. CPA PCP certification or in progress is preferred.

Qualifications

• Minimum of 3 years payroll experience with solid Canadian payroll knowledge.
• Bilingual English and French required.
• Strong Excel skills including Pivot Tables and VLOOKUP.
• Payroll based accounting knowledge is an asset.

Responsibilities

• Process full-cycle biweekly payrolls for multiple provinces in union and non-union environments.
• Administer payments such as sick pay, retro pay, and vacation pay.
• Respond to inquiries from internal departments and site management regarding payroll matters.
• Apply union contracts to ensure accurate calculations.
• Process third-party payments (garnishments, union dues, RRSP and pension) in line with laws and policies.
• Ensure monthly and year-end regulatory filings are completed on time.
• Maintain internal controls for payroll processes.
• Handle special projects and other duties as assigned.

Skills

Bilingual English & French

Microsoft Excel (Pivot Tables & VLOOKu

Education

CPA Certification (PCP) or in progress

Tools

Fusion HCM

ADP/PCPW

Job description

The Opportunity

The incumbent is responsible for effectively and accurately processing complex biweekly payrolls in a high-volume payroll department. The incumbent will act as a resource to our residences and internal departments for payroll matters and ensures that the payroll policies and procedures are being followed and comply with internal and external audit requirements.

Key Activities

• Processing the full cycle of multi-province, biweekly payrolls for salary and hourly employees in both union and non-union environments in an accurate and timely manner
• Administer various payments such as but not limited to sick pay, retro pays, vacation pays
• Respond to inquiries from internal departments and site management regarding payroll matters in a prompt, courteous and efficient manner
• Review and applies relevant multiple union contracts ensuring all calculations in the payroll are correct
• Process payments to third parties – garnishments, union dues, RRSP and pension payments ensuring that deductions are in accordance with provincial and federal legislations and according to union agreements and corporate policies
• Ensure that monthly and year end regulatory filings are completed on a timely basis
• Ensure that internal controls are complied with for all payroll processes
• Special projects as assigned and other duties as appropriate and required
• Other duties as assigned by the Supervisor

Regulatory Compliance

• Conducts duties in accordance with Chartwell policies and procedures, as well as government regulations, laws and policies.
• Understands and follows all health and safety policies and procedures. Works safely to reduce the risk of injury to self and other staff members. Promptly reports all actual or potentially hazardous situations.
• Maintains confidentiality of staff members’ personal information.

Qualifications

Experience

• If the Education requirement is not met, a minimum of 3 years of payroll experience with solid Canadian payroll knowledge
• Experience using Fusion HCM (or other cloud payroll system) and ADP/PCPW experience is an asset
• Payroll based accounting knowledge is an asset

Education

• CPA Certification (PCP) or in progress

Skills & Abilities

• Must be bilingual English and French
• A good understanding of union collective agreements
• Strong computer skills, specifically Microsoft Excel (eg. Knowledge of Pivot Tables and Vlookup)
• Exceptional customer service orientation and discretion
• Well-organized, detailed self-motivated, high energy, thrives in a high pressure environment and displays a sense of urgency
• Committed, conscientious team player and individual contributor

Special Requirements

• Criminal Records Check

At Chartwell, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities.

Chartwell’s commitment to diversity and inclusivity is a commitment to hiring people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work. We are an equal opportunity employer and welcome applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please email [e-mail] or call 1-888-663-6448.

Chartwell may use artificial intelligence to assist in screening and assessing applicants for this position.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.