Payroll and Benefits Administrator

Yorkville University; Toronto; Hybrid; CAD 50,000 - 75,000; Full time

Job summary

Yorkville University is seeking a Payroll and Benefits Administrator to support the People Team during a period of rapid expansion. In this full-time hybrid role, you will manage faculty compensation processes, streamline payroll procedures, and enhance the overall faculty experience. The position offers a chance for impactful work within a collaborative environment that values flexibility, innovation, and continuous professional development.

Benefits

Career development opportunities

Flexible work-life balance

Supportive team environment

Access to free courses and training

Qualifications

• Experience in payroll and benefits administration or HR.
• Detail-oriented with service-focus.
• Proficient in Microsoft Excel and other Office tools.

Responsibilities

• Administer and manage faculty payments and payroll schedules.
• Coordinate ad-hoc payments and benefits administration.
• Act as a liaison to resolve payroll and benefits inquiries.

Skills

Attention to detail

Communication skills

Organizational skills

Problem solving

Education

Degree in Human Resources or related field

Recent HR graduate

Tools

Microsoft Excel

HRIS

Job description

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We are looking for the visionaries, the change-makers, the self-starters who are seeking more from their career. Change begins with the small decisions we make, each day, to support each other and strive to create inspiring incredible educational experiences for all students, no matter where they are or how they learn. This concept connects deeply to the idea that, in choosing a career with Yorkville University and Toronto Film School, you will have the opportunity to push boundaries, flex your creativity and inspire positive change for so many people. It’s also a call-back to the transformative power of education itself.

Our core values put the student experience at the center of what we do, reflecting who we are and aspire to be. If you want to shine a light on academic excellence, be empowered to make an impact on the transformation of the Canadian post-secondary education landscape, and work collaboratively beyond levels, join us.

Who we need

Reporting to the Director, Payroll and Benefits, we are looking for a Payroll and Benefits Administrator to join our growing People team. This is a new role designed to support the rapid expansion of our faculty and employee headcount across Yorkville University and Toronto Film School. You will play a critical role in ensuring accurate and timely compensation for faculty by coordinating and preparing complex faculty payment schedules. You will help streamline non-standard payroll and benefit processes and liaise closely with our program chairs, faculty, and internal teams.

This is a full-time hybrid role, working 2-3 days per week in our downtown Toronto office.

What’s in it for you

Impact and ownership. This is a newly created role as the People Team expands to better support both employees and faculty. You will have a direct impact on hundreds of faculty members across the country by ensuring they are paid accurately and on time, while helping to enhance the experience for new and current instructors. You will take ownership of key processes and play a critical role in building consistency and trust.

Exposure. You will gain hands-on experience in payroll and benefits administration while supporting broader process improvement initiatives. As the central point of contact for ad-hoc payroll items and administrative benefit changes, you will help streamline workflows that were previously managed across multiple teams. You will collaborate with People Team Leads, faculty program chairs, and internal stakeholders, building strong relationships and becoming a go-to resource.

Career development. Whether you are early in your HR career or looking to deepen your experience in payroll and benefits, this role offers exposure across a well-established and well-run People Team. There is potential to grow into other areas of HR or even explore opportunities in other teams. Yorkville University is a progressive, innovative institution that embraces change, fosters professional development, and nurtures collaboration.

Work-life balance. You will join a supportive, high-performing team that values flexibility, respect, and teamwork. If you are looking for meaningful work in a role that allows you to maintain balance and feel connected to a larger purpose, you will feel right at home here.

As our new Payroll and Benefits Administrator, you will:

• Administer faculty payments. You will manage faculty payroll schedules by compiling detailed spreadsheets that outline who taught which courses, when they were delivered, and how payments should be structured or split. You will liaise with program chairs and faculty members across Yorkville University and Toronto Film School to gather, verify, and confirm this information before submission to ensure accuracy.
• Coordinate ad-hoc payments. You will manage a variety of non-standard payroll items, including course lead stipends, supplementary pay, course development payments, premiums, one-time payouts, and other temporary earnings. You will oversee the intake, tracking, and verification of these items and ensure timely and accurate processing.
• Support benefits administration. You will assist in tracking and processing benefit-related payments and system updates in our HRIS system, including disability top-ups, parental leave payments, and retroactive adjustments for employees on a leave of absence.
• Act as a liaison and guide. You will regularly provide support and guidance to faculty and employees on payroll, benefits, and other people-related matters. You will ensure clear, professional communication, track follow-ups, and help resolve issues with care and accuracy.
• Manage accounts payable for the People team. You will oversee invoices and purchase orders related to the People function, including liaising with external vendors and ensuring timely and accurate processing.
• Champion consistency and efficiency. You will consolidate administrative tasks currently managed across multiple team members, becoming the go-to expert for these workflows. You will bring structure and clarity, document key processes, and support transitions that allow others on the team to focus on other deliverables.
• Contribute to People team initiatives. You will support Benefit projects, provide back-up during vacation coverage, and help promote an inclusive and positive workplace culture.

You have:

• The experience. You may bring experience in payroll, benefits administration, or an employee-facing HR role. Or, you may be a recent HR graduate eager to gain hands-on experience in a structured, process-driven environment. Either way, you are detail-oriented, service-focused, and excited to contribute to a collaborative and well-established People team.
• The communication skills. You have exceptional written and verbal English skills. You can communicate confidently and respectfully with instructors, program chairs, internal teams, and external vendors.
• The attention to detail. You are highly organized and meticulous. You thrive when managing spreadsheets, tracking timelines, and handling large volumes of transactional data precisely and accurately.
• The ownership. You are proactive and accountable. You are comfortable following structured processes and making decisions independently when appropriate. You stay on top of what needs to be done, raise flags when necessary, and consistently deliver on time.
• The technical ability. You are proficient in Microsoft Excel and other Office tools. You can learn new systems quickly and ideally have experience with an HRIS such as Dayforce. You understand the importance of data accuracy, documentation, and audit readiness.
• The mindset. You value teamwork and equity. You are approachable, collaborative, and invested in supporting a great experience for all employees.

Why work at Yorkville University and Toronto Film School?

• An atmosphere that successfully blends an entrepreneurial culture with education. We value innovation and continuously look towards expanding our programming, working with the latest research, tools and solutions. As a private school with government approval of our offerings, we have the opportunity to do more, stay current and be future-forward.
• The chance to accelerate your career and disrupt education by responding to the needs you see and purposefully challenging the status quo. Everything we do here is about delighting and engaging our employees - and ultimately our students- from mentorship to teaching, from creative outlets to analytical ones.
• A place where all individuals feel welcomed in the academic and workplace environments and can bring their authentic selves to the educational and work spheres. We celebrate the full range of human diversity and we acknowledge that equal access to opportunities and services may require the removal of barriers that equity-seeking communities experience in trying to obtain this access.
• The opportunity to grow with access to free courses, certifications and programs - right up to our Masters' offerings.

We welcome and appreciate candidates with a range of backgrounds and experiences. If you have 70% of the qualifications we are looking for, express your interest.

What you can expect from our hiring process:

• A virtual interview with a Talent Advisor discussing your interest in the role.
• An in-person interview with Director, Payroll and Benefits and a member of the People team to learn more about the day-to-day accountabilities of the role, the employees you would support, and the benefits systems and processes.
• A final virtual interview with the Chief People Officer to discuss how your experience and approach align with the needs of the team and the organization.

Diversity, equity and inclusion are a critical component of life at Yorkville University and Toronto Film School and we are committed to making these values an integral part of our culture. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community and other equity-seeking groups.

Yorkville University is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act ('AODA'). If you require accommodation for disability, please notify Human Resources at 1-877-429-4029.

#LI-Hybrid

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources and Administrative

• Industries

  Education Administration Programs

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