Payroll Administrator

Auto Electric Service Ltd.

Regina

On-site

CAD 55,000 - 75,000

Full time

2 hours ago

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Benefits offered by this job

Health insurance

Pension plan

Training and development

Employee discounts

Flexible scheduling

Job summary

Auto Electric Service Ltd. is seeking a Payroll Administrator to join our Regina team.

This position supports 180–200 employees across multiple locations, ensuring semi-monthly payroll accuracy, confidentiality, and timely processing under Canadian payroll rules. You will report to the Controller and collaborate with branch managers to uphold payroll procedures, compliance, and related reconciliations, including ROEs and year-end activities.

Qualifications

Post-secondary diploma or certificate in accounting, business administration, office administration, or related field.
Payroll knowledge of Canadian legislation including CPP, EI, and tax rules.
Experience with cloud-based payroll systems and 100+ employee payrolls in multi-location settings.

Responsibilities

Set up new employees with compensation, deductions, benefits, and pension enrolment.
Process terminations, final pay, and Records of Employment within deadlines.
Enter commissions and deductions manually per procedures.
Maintain group-benefit deductions and pension employer contributions.
Review payroll inputs for completeness and compliance before each pay run.
Process semi-monthly payroll using the cloud-based system on schedule.
Reconcile payroll registers and investigate discrepancies with the Controller.
Maintain payroll documentation and audit trails.
Organize confidential payroll files in physical and electronic formats.
Prepare payroll information for WCB reporting and reconciliations.
Respond to employee questions and escalate non-standard issues.
Assist with year-end activities and distribution of T4 slips.

Skills

Attention to detail

Payroll systems

Canadian payroll knowledge

Excel proficiency

Discretion & confidentiality

Communication skills

Multi-location payroll experience

Education

Accounting / business admin diploma or certificate

Payroll Certification (asset)

Tools

Payworks

ADP

Ceridian

Dayforce

Job description

About Us

Founded in 1943, we are a rapidly growing after-market auto parts and services business headquartered in Regina. We serve retail, wholesale, and commercial customers across Saskatchewan and operate retail and service outlets in Regina, Emerald Park, Yorkton, Weyburn, and Estevan. As a proud member of Auto Value, one of North America's largest automotive parts distribution networks - we are committed to quality, reliability, and customer service.

Payroll Administrator

Auto Electric Service Ltd. is looking for an organized, detail-oriented Payroll Administrator to join our team. Supporting approximately 180-200 employees across multiple locations, this role is responsible for ensuring our semi-monthly payroll is processed accurately, confidentially, and on time. Reporting to the Controller, the Payroll Administrator manages the complete payroll cycle—from employee onboarding and payroll processing to benefits and pension deductions, reconciliations, Records of Employment, and employee file maintenance. This is a hands-on role for someone who is comfortable working with deadlines, confidential information, and detailed processes. You'll work closely with branch managers and employees across the company while ensuring payroll procedures, authorization requirements, and Canadian payroll legislation are followed.

Key Responsibilities

Set up new employees using authorized information, including compensation, tax deductions, direct-deposit details, benefit coverage, and pension enrolment
Process employee terminations, including final pay, outstanding deductions, vacation-related amounts, and Records of Employment within applicable deadlines
Enter commissions earnings and employee AR deductions manually in accordance with established procedures
Maintain employee group-benefit deductions, update them when premiums or employee coverage levels change, pension deductions and employer-contribution settings for eligible employees
Review payroll inputs for completeness, authorization, reasonableness, and compliance before processing each pay run
Process semi-monthly payroll accurately and on schedule using the company's cloud-based payroll system
Review and reconcile payroll registers, investigate discrepancies, obtain required corrections or approvals, and confirm payroll completion to the Controller
Maintain complete payroll documentation and a clear audit trail for additions, changes, deductions, and adjustments.
Organize and maintain confidential employee payroll files and records in both physical and electronic formats. P
Prepare payroll information required by the Controller for Saskatchewan Workers' Compensation Board reporting and other payroll-related reconciliations.
Respond to routine employee questions concerning pay statements, deductions, tax slips, and payroll-system access, escalating non-standard matters to the Controller
Assist with payroll year-end activities, including reviewing employee information and supporting the preparation and distribution of T4 slips
Perform other payroll administration and employee-recordkeeping duties reasonably assigned by the Controller or Vice President, Finance

Requirements

REQUIRED SKILLS AND COMPETENCIES

Strong attention to detail and the ability to enter and review payroll information accurately under fixed deadlines using established procedures and authorization controls consistently
Working proficiency with cloud-based payroll systems such as Payworks, ADP, Ceridian, or Dayforce
Sound knowledge of Canadian payroll fundamentals, including CPP, EI, income-tax deductions, taxable benefits, vacation pay, and Record of Employment requirements.
Intermediate Excel skills, including sorting, filtering, pivot tables, lookup functions, reconciliations, and summarizing exported payroll data.
Strong organizational and record-management skills, with the ability to maintain complete and readily retrievable payroll documentation
Sound judgment, discretion, and professionalism when handling confidential employee and compensation information.
Clear written and verbal communication skills, including the ability to confirm payroll information with branch managers and respond professionally to employee inquiries
Ability to identify unusual payroll results, investigate discrepancies, and escalation exceptions appropriately

EDUCATION AND CERTIFICATION

A post-secondary diploma or certificate in accounting, business administration, office administration, or a related field is required.
A Payroll Compliance Professional designation from the National Payroll Institute, or progress toward the designation, is considered an asset

Experience

A minimum of three years of hands‑on Canadian payroll-processing experience is required
Experience processing payroll for at least 100 employees in a multi‑location environment is strongly preferred
Experience administering a combination of hourly, salaried, and commission‑based compensation is strongly preferred
Experience using modern cloud‑based payroll systems is required
Experience in the automotive aftermarket, distribution, or retail sector is considered an asset

Benefits

Why Work With Us

At Auto Electric Service Ltd. and Mainline Fleet Service, we believe our people are the key to our success. We offer a supportive, team‑focused workplace where employees feel valued, respected, and part of a long‑standing local legacy. Our team members enjoy a comprehensive benefits package that supports health, financial security, and personal growth — including health and dental coverage, life and disability insurance, a pension plan, training and development opportunities, and employee discounts. We also promote work‑life balance through regular breaks, steady hours, and a positive, community‑minded culture. Here, you're more than an employee — you're part of a team that takes pride in doing great work and supporting one another every step of the way.

Benefits include: