Payroll Advisor (Part-Time)

New West Truck; Calgary; On-site; CAD 34,000 - 36,000; Part time

Job summary

New West Truck Centres is seeking a Payroll Advisor to support our Western Canada payroll needs. This part‑time role will focus on accurate, on‑time processing for approximately 300 employees across multiple locations.

You will collaborate with Finance and HR to ensure compliance with Canadian payroll legislation, maintain records, and provide timely payroll support while meeting bi‑weekly deadlines. The successful candidate will have 5+ years of full‑cycle payroll experience, a PCP/CPM or

Qualifications

• 5+ years of full-cycle payroll experience for 300+ employees
• Professional payroll certification (PCP, CPM, or equivalent)
• Strong knowledge of Canadian payroll legislation and employment standards
• Experience processing payroll across multiple branches or provinces
• Strong Excel skills for analysis and reconciliation
• High attention to detail and ability to meet bi-weekly deadlines
• Ability to work independently with strong communication

Responsibilities

• Process full-cycle bi-weekly payroll for ~300 employees across Western Canada branches
• Calculate regular wages, overtime, stat pay, vacation pay, commissions, bonuses, and premiums
• Administer deductions, RRSP contributions, garnishments, and non-routine earnings
• Maintain accurate payroll records in compliance with provincial and federal legislation
• Manage leaves for trades employees
• Reconcile payroll reports and general ledger entries
• Prepare and submit Records of Employment
• Support year-end reporting including T4s
• Conduct bi-weekly payroll audits
• Respond to payroll inquiries professionally
• Coordinate with HR and branch leadership for data accuracy and policy interpretation
• Identify opportunities to improve payroll processes
• Support occasional accounting tasks (reconciliations and journal entries)

Skills

Full-cycle payroll

Payroll compliance

Excel

Attention to detail

Bi-weekly deadlines

Communication skills

Education

Professional Payroll Certification (PCP/CPM or equivalent)

Job description

Payroll Advisor

Location: Calgary, AB
Employment Type: Part-Time, approximately 20 hours per week
Hourly Rate: $28.85–$36.05 per hour

Why Work Here

At New West Truck Centres, our people are our greatest asset. Every technician, parts professional, advisor, and manager depends on accurate and timely payroll. As a Payroll Advisor, you will play an important role in ensuring our team is paid correctly, on time, and in full compliance with legislation.

This is a part-time opportunity well suited to an experienced payroll professional looking for flexibility while still taking ownership of a key business function. You will work closely with Finance, HR, and branch leaders across Western Canada, supporting payroll for approximately 300 employees across multiple locations.

The position will average approximately 20 hours per week, with flexibility in how those hours are scheduled based on payroll deadlines and business needs.

Treated Well

• Work in a culture built on respect, teamwork, and accountability
• Leadership is approachable and supportive
• Flexible part-time hours built around payroll requirements
• Clear expectations and strong cross-department collaboration
• Trusted to take ownership of your work and help improve payroll processes

Trained Well

• Structured onboarding and hands‑on support from Finance and HR leadership
• Exposure to multi‑branch dealership operations
• Experience with varied compensation structures including hourly trades, commissions, bonuses, and premiums
• Opportunities to improve systems, processes, and internal controls

Paid Well

This is a part‑time hourly position with an expected rate of $28.85 to $36.05 per hour, based on experience and qualifications.

The position will average approximately 20 hours per week, with flexibility in how those hours are scheduled based on the needs of the bi‑weekly payroll cycle.

Please note that benefits are not included with this part‑time position.

What You’ll Do

• Process full‑cycle bi‑weekly payroll for approximately 300 employees across multiple Western Canada branches
• Ensure accurate calculation of regular wages, overtime, stat pay, vacation pay, commissions, bonuses, shift premiums, and other earnings
• Administer benefit deductions, RRSP contributions, garnishments, and non‑routine earnings or adjustments
• Maintain accurate payroll records in compliance with provincial and federal legislation
• Manage apprenticeship leaves, school leaves, and other leaves of absence for trades employees
• Reconcile payroll reports and related general ledger entries
• Prepare and submit Records of Employment
• Support year‑end reporting including T4 preparation and reconciliations
• Conduct bi‑weekly payroll audits to ensure accuracy and compliance
• Respond to payroll inquiries from employees and managers in a professional and timely manner
• Partner with HR and branch leadership to ensure accurate employee data, compensation changes, and policy interpretation
• Identify opportunities to improve payroll processes, efficiency, and accuracy
• Support occasional accounting tasks including reconciliations and journal entries

What We’re Looking For

• 5+ years of full‑cycle payroll experience, ideally within an organization of 300+ employees
• Professional Payroll Certification such as PCP, CPM, or equivalent
• Strong understanding of Canadian payroll legislation and employment standards
• Experience processing payroll across multiple branches or provinces preferred
• Strong Microsoft Excel skills for analysis and reconciliation
• High attention to detail and accuracy
• Strong organizational skills with the ability to work independently and meet strict bi‑weekly deadlines
• Professional communication skills and the ability to work effectively with employees and leaders
• Ability to maintain confidentiality and discretion
• Flexibility to adjust working hours around payroll deadlines and peak processing periods

Who You Are: You Embody P.R.I.D.E.

At New West Truck Centres, we live out our core values every day. You are a strong fit if you bring:

• Professionalism – You are reliable, discreet, and committed to accuracy. You understand that payroll demands high standards and consistent execution.
• Responsiveness – You follow through on payroll inquiries and ensure employees and leaders receive timely, clear answers.
• Integrity – You handle confidential information with care and understand the importance of compliance and accuracy.
• Dedication – You take ownership of your responsibilities, meet payroll deadlines, and look for ways to improve how work gets done.
• Energy – You show up focused and engaged, ready to collaborate with Finance, HR, and branch leadership.

What Success Looks Like

• Payroll is processed accurately and on time, every cycle
• Payroll deadlines are consistently met within the part‑time schedule
• Compliance standards are maintained with minimal corrections or adjustments
• Employees and leaders receive timely payroll support
• Strong working relationships are built across branches
• Payroll processes and controls continue to improve
• Employees trust the payroll function

Other Details

This position is based in Calgary, Alberta and will average approximately 20 hours per week. Working hours will be flexible based on the requirements of the payroll cycle and business needs.

The diversity of our workforce reflects the communities and customers we serve.

Professional references will be required.