Payroll Administrator

MNP Executive Search & Professional Recruitment; Parksville; On-site; CAD 60,000 - 75,000; Full time

Job summary

Macon Industries Inc. in Parksville, BC, seeks a Payroll & Benefits Administrator to support bi-weekly payroll for hourly and salaried staff, manage benefits, and maintain accurate employee records across multiple entities.

You will ensure legislative compliance and participate in year-end activities such as T4s and payroll reconciliations. The role requires strong attention to detail, proficiency with Excel, and experience with payroll systems (ADP or Ceridian).

Qualifications

• 3+ years of payroll or payroll/HR administration experience
• Strong knowledge of Canadian payroll legislation
• PCP designation or working toward certification is preferred
• Experience with payroll systems (e.g., ADP, Ceridian) preferred
• Proficiency in Microsoft Excel and Office applications
• Familiarity with QuickBooks Online is an asset
• Strong attention to detail, accuracy, and organizational skills

Responsibilities

• Process accurate bi-weekly payrolls for hourly and salaried employees
• Administer employee benefits programs (enrollment, changes, terminations)
• Maintain accurate and up-to-date employee records across entities
• Prepare payroll journals and support monthly reconciliations
• Assist with year-end activities (T4s, filings) and payroll reporting
• Provide HR and Finance support and data preparation

Skills

Payroll administration

Canadian payroll laws

Excel proficiency

Payroll systems (ADP/Ceridian)

QuickBooks Online

Attention to detail

Organizational skills

Tools

ADP

Ceridian

QuickBooks Online

Job description

About The Company

Macon Industries Inc. is a manufacturing company based in Parksville, Vancouver Island, BC, specializing in diamond core drilling equipment and placer mining machinery. The company began nearly twenty years ago as a small fabrication shop supporting local mining operations in British Columbia. Over time, Macon expanded its capabilities, building a reputation for durable, field-tested equipment and custom engineering solutions tailored to the needs of Canadian drillers and miners.

Today, Macon designs, fabricates, and assembles all equipment in-house, supported by a skilled team of welders, fabricators, machinists, designers, and technicians. Their focus remains rooted in quality craftsmanship, innovation, and practical, operator-driven design. While their equipment is used across Canada, Macon maintains a strong local identity, offering hands-on support, custom builds, and long-term partnerships with clients throughout BC and the Canadian mining sector.

This combination of local roots, technical expertise, and steady growth makes Macon a place where tradespeople and technical professionals can build long-term careers while contributing to high-impact Canadian manufacturing.

About The Role

The Payroll & Benefits Administrator plays a key role in supporting Macon's growing workforce by ensuring accurate payroll processing, reliable benefits administration, and well-maintained employee records across our multi-entity manufacturing group. You will manage bi-weekly payroll for both hourly and salaried employees, maintain compliance with Canadian and provincial legislation, and support year-end activities such as T4 preparation and payroll reconciliations. Your work ensures employees are paid correctly and on time—an essential foundation for a positive employee experience.

In this role, you will also oversee the administration of employee benefits, including enrollments, changes, terminations, billing reconciliation, and responding to employee inquiries. You'll maintain HRIS data integrity, track attendance and leave balances, and support disability claims, and return-to-work coordination as needed. Your attention to detail and commitment to accuracy will help keep our workforce information organized, compliant, and up to date.

Beyond payroll and benefits, you will provide general support to both the HR and Finance teams. This includes assisting with onboarding and offboarding, preparing reports, supporting compliance requirements such as WorkSafeBC and EHT, and completing accounts payable data entry and invoice processing. This role is ideal for someone who thrives in a structured, detail-oriented environment and enjoys being a dependable resource for employees and internal teams.

Key Responsibilities

Payroll & Compliance

• Process accurate bi-weekly payrolls for hourly and salaried employees


• Ensure compliance with all applicable federal and provincial payroll legislation


• Prepare payroll journal entries and support monthly reconciliations


• Reconcile payroll liability accounts and investigate discrepancies


• Process Records of Employment (ROEs), salary adjustments, retroactive payments, and garnishments


• Support year-end payroll activities (e.g., T4s and annual filings)

Employee Records & HRIS

• Maintain accurate and up-to-date employee records (hires, terminations, changes, compensation, banking, etc.)


• Administer HRIS and ensure data integrity across entities


• Track employee attendance, vacation, sick time, and other leave balances

Benefits Administration

• Administer employee benefits programs (enrollment, changes, terminations)


• Review and reconcile monthly benefits billing


• Respond to employee inquiries related to payroll and benefits


• Support disability claims administration and return-to-work coordination (as applicable)

Compliance & Reporting

• Support compliance with WorSafeBC & EHT requirements and reporting


• Prepare payroll reports, analytics, and internal summaries


• Coordinate with Finance on payroll-related matters

General HR Support

• Assist with onboarding and offboarding processes


• Provide administrative support for HR initiatives and projects as required

Administrative Support

• Provide general accounting support, including accounts payable data entry


• Assist with invoice processing and record maintenance


• Support Finance and HR with administrative tasks and data preparation as required

Skills And Qualifications

• 3+ years of payroll or payroll/HR administration experience


• Strong knowledge of Canadian payroll legislation


• PCP designation or working toward certification is preferred


• Experience with payroll systems (e.g., ADP, Ceridian) preferred


• Proficiency in Microsoft Excel and Office applications


• Familiarity with QuickBooks Online is an asset


• Strong attention to detail, accuracy, and organizational skills

Salary range: 60k/year - 75k/year