Payroll Specialist (8:30 AM - 5:00 PM)

The Authentic T-Shirt Company® /SanMar Canada; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Room to Grow

Culture That Cares

People-First Vibes

Easy Commute

Job summary

The Authentic T-Shirt Company/SanMar Canada in Vancouver, BC is seeking a Payroll Specialist to support the Senior Payroll Administrator across multiple provinces, including Quebec. This role reports to the CFO and supports various accounting functions within the department.

Ideal candidates have at least 2 years in payroll, payroll education or PCP certification, and strong Excel skills, with experience in ADP Workforce Now and handling confidential information.

Qualifications

• Minimum 2 years’ experience in a payroll position.
• Some form of payroll education or PCP certification.
• Experience working with ADP Workforce Now.
• Must be proficient in basic accounting functions.
• Must be proficient in Microsoft Excel.
• Excellent written and verbal communication skills.
• Shows tact and discretion when dealing with confidential information.
• Understand the need to meet deadlines and able to work well under pressure.
• Extremely organized and strong attention to detail.

Responsibilities

• Prepare and process semi-monthly payroll for 250+ salaried and hourly employees in multi-province jurisdictions, including Quebec.
• Process new hires, terminations, salary rate changes, ROEs and other data relating to employee records.
• Process timesheets and attendance records, overtime, vacation, sick, leave of absence, etc.
• Process manual cheques for terminations, missed payments and pay discrepancies.
• Prepare calculations and submissions of sensitive payments.
• Reconcile and remit payroll benefits, contributions, and government remittances on a timely basis.
• Prepare government reporting- monthly, quarterly and annually.
• Prepare and enter monthly payroll journal entries and payroll accruals.
• Prepare various GL account reconciliations.
• Prepare quarterly vacation accruals.
• Remain current with changes in employment standards, legislation and best practices, recommend changes as required and assist in implementation.
• Assist in the benefits program administration and process monthly invoices.
• Assist in the annual payroll budgeting process, audit, T4 processing.
• Assist the Accounting Department with full cycle accounting duties as required.
• Adhere to current and future company policies and standards to ensure a safe and agreeable working environment.
• Assist in other areas of the Finance department and support Senior Payroll Administrator with additional duties as required

Skills

Communication skills

Attention to detail

Deadline oriented

Team collaboration

Education

Payroll education or PCP certification

Tools

ADP Workforce Now

Microsoft Excel

Job description

At The Authentic T-Shirt Company®/SanMar Canada, we’re more than just a leading distributor of high-quality apparel; we’re a company that people love to be a part of. As Canada’s leading wholesale distributor in the imprintable apparel industry, we’ve built a reputation for excellence, and it all starts with our people.

When you join us, you’re not just clocking in. You’re becoming part of a vibrant, supportive team that celebrates creativity, encourages growth, and values every voice at the table.

We’re currently looking for a Payroll Specialisttojoin our incredible team in Vancouver, BC.

Here’s a peek at what makes working here so awesome:

• Room to Grow: Ongoing training, real career development, and a clear path to where you want to go.
• Culture That Cares: Inclusive, collaborative, and full of heart. Your ideas matter, and your contributions count.
• People-First Vibes: From our distribution centres to our showrooms, you’ll work with passionate, friendly folks who genuinely care.
• Easy Commute: Free parking and quick access to public transit make getting here a breeze.
• Perks, Perks, Perks: And trust us, there’s even more where that came from.

Come see what makes SanMar Canada different, and discover what’s possible when you’re part of something authentic.

Job Summary

Reporting directly to the CFO, the Payroll Specialist will support the Senior Payroll Administrator in multiple Provinces as well as providing financial assistance for various accounting functions in the department.

Required Qualifications & Experience

• Minimum 2 years’ experience in a payroll position
• Some form of payroll education or PCP certification
• Experience working with ADP Workforce Now
• Must be proficient in basic accounting functions
• Must be proficient in Microsoft Excel
• Excellent written and verbal communication skills
• Shows tact and discretion when dealing with confidential information
• Understand the need to meet deadlines and able to work well under pressure
• Extremely organized and strong attention to detail

Working Conditions

• 40 hours per week; occasional overtime required

Job Responsibilities

• Prepare and process semi-monthly payroll for 250+ salaried and hourly employees in multi-province jurisdictions, including Quebec
• Process new hires, terminations, salary rate changes, ROEs and other data relating to employee records
• Process timesheets and attendance records, overtime, vacation, sick, leave of absence, etc.
• Process manual cheques for terminations, missed payments and pay discrepancies
• Prepare calculations and submissions of sensitive payments
• Reconcile and remit payroll benefits, contributions, and government remittances on a timely basis
• Prepare government reporting- monthly, quarterly and annually
• Prepare and enter monthly payroll journal entries and payroll accruals
• Prepare various GL account reconciliations
• Prepare quarterly vacation accruals
• Remain current with changes in employment standards, legislation and best practices, recommend changes as required and assist in implementation
• Assist in the benefits program administration and process monthly invoices
• Assist in the annual payroll budgeting process, audit, T4 processing
• Assist the Accounting Department with full cycle accounting duties as required
• Adhere to current and future company policies and standards to ensure a safe and agreeable working environment
• Assist in other areas of the Finance department and support Senior Payroll Administrator with additional duties as required

Working Relationships & Communications

• Work in cooperation and communicate effectively with all levels of the staff and outside vendors
• Handle any confrontational matters in a professional manner
• Support and respond to SanMar Canada's customers’ needs and requests in a timely manner
• Work effectively and efficiently with little supervision
• Keep co-workers informed of activities that have implications to their department
• Openly communicate any successes, concerns, or problems related to the job

Join an AMAZING team, and enjoy SanMar Canada's perks!

The Authentic T-Shirt Company/SanMar Canada is an Equal Opportunity Employer and welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in the selection process.

We thank all applicants for their interest, however, only those considered for an interview will be contacted