Payroll Assistant - Temporary 6 Month Contract

York Catholic District School Board; Richmond Hill; On-site; CAD 65,000 - 84,000; Full time

Job summary

The York Catholic District School Board is seeking a Payroll Assistant to support payroll operations within the Payroll and Benefits Department. You will review timesheets, handle ROEs, respond to inquiries, and ensure accurate payroll processing for schools and departments.

This temporary 6-month contract (with possible extension) offers a structured environment where confidentiality and compliance with ESA, CRA, and Service Canada requirements are essential.

Qualifications

• Diploma in Payroll, Accounting, Finance, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute is considered an asset.
• Approximately 2 to 4 years of payroll, accounting, or related administrative experience.
• Experience with SAP HCM Payroll or other enterprise payroll systems is considered an asset.

Responsibilities

• Review and process employee timesheets through the Board's time reporting system.
• Investigate payroll and time reporting discrepancies and liaise with employees, schools, and supervisors to resolve issues.
• Assist with payroll-related data entry and payroll administration activities.
• Support payroll processing deadlines and pay cycle activities.
• Prepare and issue Records of Employment (ROEs) for leaves, unpaid absences, terminations, and other employment events.
• Coordinate large-scale ROE processing during school breaks and seasonal workforce interruptions.
• Respond to payroll inquiries received through telephone, email, and other communication channels.
• Liaise with Human Resources, Finance, schools, employees, and external agencies to support payroll operations and issue resolution.
• Prepare payroll-related reports, documentation, and correspondence.
• Perform payroll audits, reconciliations, and validation activities to support the accuracy of employee earnings, deductions, and absence-related transactions.
• Support payroll recovery, adjustment, and reconciliation processes in accordance with Board procedures.
• Assist in the administration and calculation of eligible leave-related benefit top-up payments.
• Maintain supporting documentation and ensure compliance with applicable legislation and Board practices.
• Handle highly confidential employee information, including payroll records, earnings information, Social Insurance Numbers, and personal data.
• Ensure compliance with Board privacy, confidentiality, and record retention requirements.

Skills

Payroll processing

Records management

Customer service

Analytical skills

Education

Diploma in Payroll, Accounting, Finance, Business Administration, or related field

Payroll Compliance Practitioner (PCP) designation (asset)

Tools

SAP HCM Payroll

Job description

YORK CATHOLIC DISTRICT SCHOOL BOARD

Invites applications for the position of:

Payroll Assistant

Temporary 6 Month Contract

(with the possibility of extension)

Exempt Level 4 - $65,295 - $83,680 per annum

Position Summary:

The York Catholic District School Board is seeking a detail-oriented and customer-focused Payroll Assistant to join the Payroll and Benefits Department. Reporting to the Payroll and Benefits Manager, the Payroll Assistant plays a key role in supporting payroll operations, maintaining payroll records, processing employment-related transactions, and providing timely support to employees, schools, and departments.

Key Responsibilities

Payroll Processing Support

• Review and process employee timesheets through the Board's time reporting system.
• Investigate payroll and time reporting discrepancies and liaise with employees, schools, and supervisors to resolve issues.
• Assist with payroll-related data entry and payroll administration activities.
• Support payroll processing deadlines and pay cycle activities.

Records of Employment (ROE) Administration

• Prepare and issue Records of Employment (ROEs) for leaves, unpaid absences, terminations, and other employment events.
• Coordinate large-scale ROE processing during school breaks and seasonal workforce interruptions.
• Ensure ROEs are completed accurately and in compliance with Service Canada requirements.

Employee and Stakeholder Support

• Respond to payroll inquiries received through telephone, email, and other communication channels.
• Liaise with Human Resources, Finance, schools, employees, and external agencies to support payroll operations and issue resolution.

Payroll Compliance, Reconciliation and Reporting

• Respond to requests and inquiries from Service Canada, the Canada Revenue Agency (CRA), and other authorized agencies.
• Prepare payroll-related reports, documentation, and correspondence.
• Perform payroll audits, reconciliations, and validation activities to support the accuracy of employee earnings, deductions, and absence-related transactions.
• Support payroll recovery, adjustment, and reconciliation processes in accordance with Board procedures.

Leave and Benefit Top-Up Administration

• Assist in the administration and calculation of eligible leave-related benefit top-up payments, including maternity, parental, critical illness, family medical, and compassionate care leaves.
• Maintain supporting documentation and ensure compliance with applicable legislation and Board practices.

Confidential Records Management

• Handle highly confidential employee information, including payroll records, earnings information, Social Insurance Numbers, and personal data.
• Ensure compliance with Board privacy, confidentiality, and record retention requirements.

Qualifications

Education

• Diploma in Payroll, Accounting, Finance, Business Administration, or a related field.
• Payroll Compliance Practitioner (PCP) designation from the National Payroll Institute is considered an asset.

Experience

• Approximately 2 to 4 years of progressively responsible payroll, accounting, or related administrative experience.
• Experience processing payroll transactions, employment-related records, and confidential employee information.
• Experience within a school board, public sector, unionized, or broader public service environment is considered an asset.
• Experience working with SAP HCM Payroll or other enterprise payroll systems is considered an asset.
• Familiarity with OMERS and Ontario Teachers’ Pension Plan (OTPP) administration and reporting processes is considered an asset.

Knowledge and Skills

• Knowledge of payroll principles, Employment Standards Act (ESA) requirements, Canada Revenue Agency (CRA) regulations, and Service Canada reporting requirements.
• Strong analytical and problem-solving skills with the ability to investigate and resolve payroll-related issues.
• Ability to prioritize competing demands and meet strict deadlines in a high-volume environment.
• Demonstrated ability to handle sensitive and confidential information with discretion and professionalism

Commitment to Equity

YCDSB is an equal-opportunity employer committed to fostering equity and promoting an inclusive workplace culture that reflects the communities we serve. We are dedicated to building an environment that supports and values the inherent worth of every person in the workforce.

This includes, but is not limited to, Indigenous Peoples, Black individuals, 2SLGBTQ+ persons, women, historically underrepresented groups, and people with visible and non-visible disabilities, all of whom bring a wide range of perspectives, lived experiences, and ideas that enhance our learning and working environment.

Accessibility

The Board is committed to creating an accessible and inclusive workplace. Pursuant to the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), if you require code-protected accommodation through any stage of the recruitment process, please contact [e-mail] prior to the posting closing date so that the appropriate arrangements can be made.

Diversity and Inclusion

Aligned with the YCDSB’s commitment to fostering an inclusive workforce, we encourage applications from candidates whose backgrounds and experiences reflect the communities we serve, including but not limited to those who identify as members of equity-seeking groups protected under the Ontario Human Rights Code. Sharing this information is voluntary, and any details provided will be kept confidential.

Vulnerable Sector Check/Criminal Record and Judicial Matters Check

As a condition of employment with the York Catholic District School Board, the successful candidate will be required to provide a Vulnerable Sector Check or a Criminal Record and Judicial Matters Check, depending on the position applied for. The screening must be issued within the past six (6) months and submitted prior to the commencement of employment with the Board.

Mission Statement

With Jesus Christ as our model, we provide all students with a Catholic education rooted in equity, well-being and learning.

Vision Statement

A recognized leader in Catholic education committed to inclusion, excellence and innovation that develops socially responsible global citizens.

Catholic Education Centre

320 Bloomington Road West, Aurora, Ontario L4G 0M1 - [phone]

Jennifer Sarna

Interim Director of Education and Secretary of the Board