PASS 327 - Payroll Analyst

Hamilton-Wentworth Catholic District School Board; Hamilton; On-site; CAD 71,000 - 89,000; Full time

Job summary

Hamilton-Wentworth Catholic District School Board is seeking a Payroll Analyst to manage end-to-end payroll processing using iSYS Works and iSYS Web Payroll System. You will coordinate payroll cycles, ensure accuracy, and lead the year-end process with Records of Employment preparation.

The role requires strong analytical ability, meticulous attention to detail, and excellent communication while handling confidential information in a public-sector environment.

Qualifications

• Two-year college program in business administration preferred.
• National Payroll Institute PCP Designation required.
• Comprehensive knowledge of payroll legislation (CRA, Service Canada, ESA, WSIB, EHT).
• Experience in unionized/public sector environment is an asset.
• Excellent knowledge of Excel/Access/Word/Windows.
• Experience with iSYS Works and iSYS Web Payroll System is a clear asset.
• Knowledge of OMERS and Ontario Teachers’ Pension Plan.
• Strong written and verbal communication and interpersonal skills.
• Ability to multi-task, prioritize, and meet deadlines.
• Commitment to standardized payroll processes and internal controls.

Responsibilities

• Perform end-to-end payroll processing in the iSYS Works and iSYS Web Payroll System.
• Coordinate payroll cycle to ensure accuracy and timeliness.
• Lead year-end process and prepare Records of Employment.
• Administer OMERS and Ontario Teachers’ Pension Plan processes.
• Respond to payroll and pension inquiries with professionalism and timeliness.
• Maintain payroll documentation and internal controls; identify issues and risks.

Skills

Full-cycle payroll

Payroll compliance

Communication skills

Multi-tasking

Payroll controls

SUT knowledge OMERS/OTP

Problem solving

Teamwork

Ownership of cycle

Education

Two-year college in business administration

PCP designation (National Payroll Institute)

Tools

Excel

Access

Word

Windows

iSYS Works

iSYS Web Payroll System

Job description

Reporting to: Manager, Payroll Services

Reporting to: Manager, Payroll Services
Description: Under the direction of the Manager, Payroll Services, the Payroll Analyst works independently to perform all tasks related to end-to-end payroll processing. This involves preparing and processing all payroll transactions in the iSYS Works and iSYS Web Payroll System, as well as calculating and processing specialized payments where applicable. The Payroll Analyst coordinates the payroll cycle to ensure payroll is processed accurately and on schedule, while maintaining payroll controls and documentation and proactively identifying and communicating payroll issues and risks. The Payroll Analyst is responsible for leading the year-end process, preparing Records of Employment, performing payroll accounting functions, and administering OMERS and Ontario Teachers\' Pension Plan processes. The Payroll Analyst liaises effectively with internal and external stakeholders and responds to payroll and pension-related inquiries in a professional and timely manner. The role requires exceptional analytical and problem-solving skills, including the ability to be detail-oriented, organized, exercise sound judgment, demonstrate initiative, and meet strict deadlines. Other duties will be assigned as required.

Qualifications

• Minimum of two (2) years full cycle payroll processing.
• Minimum 2-year college program in business administration preferred.
• National Payroll Institute Payroll Compliance Practitioner (PCP) Designation required.
• Comprehensive knowledge of payroll legislative requirements including, Canada Revenue Agency, Service Canada, Employment Standards Act, Workplace Safety and Insurance Board and Employer Health Tax Regulations.
• Experience in a unionized and educational or public sector environment is considered an asset.
• Excellent working knowledge of computerized payroll systems and computer applications such as Microsoft Excel/Access/Word/Windows and other software.
• Experience with iSYS Works and iSYS Web Payroll System is a definite asset.
• Knowledge of OMERS and/or Ontario Teachers’ Pension Plan.
• Excellent written and verbal communication and interpersonal skills.
• Self-starter with the proven ability to multi-task, effectively prioritize competing priorities, exercise sound judgment, demonstrate initiative, and maintain a high level of attention to detail while adhering to strict deadlines.
• Demonstrated ability to take ownership of the end-to-end payroll cycle through proactive planning, organization, communication, and follow-through.
• Demonstrated commitment to maintaining standardized payroll processes, documentation, internal controls, and continuous process improvement.
• Ability to work successfully in a team atmosphere and demonstrate maturity when dealing with sensitive and confidential matters.

Location: Father Kennedy Catholic Education Center (90 Mulberry Street, Hamilton ON.)

Salary: Professional Administrative Support Staff (PASS 5) $70,872 to $88,588

Last date for consideration: August 20, 2026 at 4pm EST.

Applicants shall submit a resume and cover letter on Apply to Education.

Please include the full posting title within the subject line. Thank you to all applicants who submit their application. Please note that consideration will be given to those applicants who submitted a complete package. Only those applicants eligible for an interview will be contacted.

Education

Schools and administrative sites within the Hamilton-Wentworth Catholic District School Board (HWCDSB) give witness to the truth that Jesus Christ is the foundation and the heart of Catholic Education and the centre of its community. This commitment is expressed and realized in the Board's Mission which is:

In union with our Bishop, to enable all learners to realize the fullness of humanity of which our Lord Jesus Christ is the model

Hamilton-Wentworth Catholic District School Board (HWCDSB) Is Committed To Equity And Inclusion In The Recruitment And Hiring Of Qualified Staff Who Reflect The Diversity Of Students And Our Community. We Actively Encourage Applications From Members Of Groups With Historical And/or Current Barriers To Equity, Including, But Not Limited To

• First Nations, Métis and Inuit peoples, and all other Indigenous peoples;
• members of groups that commonly experience discrimination due to race, ancestry, colour or place of origin;
• persons with visible and/or invisible (physical and/or mental) disabilities.

In our efforts to ensure an inclusive, diverse and representative workforce, HWCDSB will:

• value, promote and encourage the hiring of staff from under- represented communities;
• value applicants' additional experiences, lived experience, skills, backgrounds and perspectives
• collect voluntary self-identification data from applicants in accordance with the Ontario Human Rights Code, HWCDSB's Teacher Hiring Practices Administrative Procedures, and Ontario's Anti - Racism Data Standards.

Where the required skills, ability and qualifications of candidates are relatively equal, candidates who self-identity as a member of one or more under-represented groups may be selected.

The HWCDSB is also an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. We also recognize our duty to accommodate and foster a culture of inclusion. We will provide accommodations during the hiring process. If an accommodation is required, please inform the Human Resources Team or Hiring Manager in advance of any part of the process. All information received relating to a candidate\'s required accommodation will be addressed confidentially.