Payroll Clerk

City of Cambridge; Cambridge; On-site; CAD 66,000 - 81,000; Full time

Benefits offered by this job

Comprehensive benefit package

OMERS pension

Job summary

The City of Cambridge is seeking a Payroll Clerk to join our HR payroll team. Reporting to the Manager of Human Resources – Payroll & Benefits, you will process and balance weekly and biweekly payrolls, verify time and attendance, and ensure timely payments to staff.

You will audit timesheets, respond to staff inquiries, handle terminations and retroactive pays, and support other payroll and benefits tasks as needed.

Qualifications

• Clerical payroll/human resources/ accounting experience required.
• Proficient in MS Office; able to handle spreadsheets and word processing.
• Strong discretion with confidential information.
• Knowledge of payroll legislation and collective agreements an asset.

Responsibilities

• Process and balance weekly and biweekly payrolls and ensure timely payments.
• Audit time entries and leave requests; correct discrepancies.
• Answer staff inquiries about policies, attendance, or entitlements.
• Compute retroactive pays from position or rate changes.
• Prepare EI records of employment for terminations, etc.
• Conduct payroll reconciliations and support pension/benefits tasks.

Skills

Clerical experience

MS Office

HR/payroll software

Education

Accounting/Payroll education

Payroll Certification (PCP)

Tools

SAP SuccessFactors

Job description

Career Opportunities: Payroll Clerk (5005)

Working within our Strategic Plan, Cambridge Connected, and committing to our values of Integrity, Respect, Inclusiveness and Service, the successful candidate will work together to help the City of Cambridge achieve our vision: A place for people to prosper – alive with opportunity.

Job Profile

Reporting to the Manager of Human Resources – Payroll & Benefits; this position supports operations and staff at alllevels; calculates, co-ordinates and processes employee information resulting from promotions, demotions, new hires,terminations, retirements, transfers, leaves of absences etc., ensuring compliance with Corporate guidelines, collectiveagreements and government legislation.

What you will be doing

• Responsible for processing and balancing weekly and biweekly payrolls. Sends the payment files to the bank ensuring staff are paid within the required deadline.
• Audits information coming in from My Time Sheet entries and My Leave requests; follows up on discrepancies, making adjustments when required.
• Within corporate guidelines and collective agreements, supporting staff regarding inquiries about policies, attendance or entitlements.
• Calculates, verifies and processes individual retroactive pays resulting from position or rate changes.
• Completes, verifies and issues Employment Insurance records of employment on employee termination, layoff, leaves and/or retirements.
• Runs periodic audits on OMERS, Benefits, Dues, etc. Verifies attendance/absences that have been processed and works with staff to make corrections if necessary and educates on proper absence codes to be used.
• Provides support to staff in other departments who key time into the payroll module.
• Back-up support for the Payroll Coordinator during vacation periods.
• Assist other areas of Payroll, benefits, pension when required at peak times
• Perform payroll account reconciliations as required.

Education

Post-secondary education, ideally in Accounting and/or Payroll Administration. Certified Payroll Compliance Professional (PCP - National Payroll Institute).

Experience and Knowledge

A minimum of two (2) year of related work experience along with the knowledge and skills related to:

• Clerical experience in payroll, human resources, or accounting
• Intermediate computer and keyboarding skills (Including spreadsheets, word processing, and HR / payroll applications)
• Advanced computer literacy using MS Office applications.
• Ability to exercise appropriate judgement and discretion in dealing with confidential information or material.
• Experience with SAP SuccessFactors or similar is considered an asset.

We will ask you for these items if you are hired

Proof of your current and valid certificate(s) and/or educational qualifications.

Worker Health and Safety Awareness Training certificate from the Ministry of Labour. (may be obtained post offer)

Your compensation

This position is located in Band Level 2 of the Non-Union Salary Scale and has an annual salary range of $66,171- $80,689. We offer a comprehensive benefit package and are an Ontario Municipal Employees Retirement System (OMERS) employer.

Hours of work

Monday to Friday, 8:30 a.m. to 4:30 p.m. (35 hours per week).

Accommodation needs and protection of privacy

The City of Cambridge recognizes and appreciates diversity and inclusion enhances our public value commitment.

We strive to create an accessible and inclusive experience and encourage all qualified people to apply, including and especially people from equity-deserving groups. Qualified applicants will receive consideration for employment with honour and respect toward their individual dimensions of diversity.

We strive to remove barriers that may prevent qualified applicants from fully participating in the recruitment and selection process. Accommodation in accordance with the Ontario Human Rights Code and other applicable legislation is available throughout all stages of the recruitment and selection process. Contact [e-mail] to make your needs known in advance.

For more information on our Employment Equity, please read our full policy .

Personal information collected in relation to the recruitment process is collected under the authority outlined in the Municipal Freedom of Information and Protection of Privacy Act and used solely to determine eligibility for employment with the City of Cambridge only.