Parttime Administrative Assistant

Diverse Mortgage Group; Whitchurch-Stouffville; On-site; CAD 22,000 - 28,000; Part time

Job summary

Diverse Mortgage Group in Stouffville, ON is seeking a detail‑oriented coordinator for part‑time, in‑office work (approximately 15 hours a week). You will manage post‑closing admin, keep client records accurate and support daily office operations.

You’ll maintain client contact to ensure timely renewals, coordinate the principal’s calendar, and assist with partner relations and events, using CRMs and new software with clear, friendly communication.

Qualifications

• Admin or client service experience.
• Strong organization and follow-through.
• Clear, friendly communication.
• Comfort with CRMs and new software.
• Hindi or Punjabi is a strong asset. Mortgage or real estate experience is a plus, and no licence is required.

Responsibilities

• Post-closing admin: wrap up files after closing and keep client records accurate
• Client care: stay in touch with past clients and ensure renewals/follow-ups are not missed
• Scheduling: manage the principal's calendar and keep the week running smoothly
• Team support: help with partner relationships, events and day-to-day office systems

Skills

Admin coordination

Scheduling

Client care

CRM software

Communication

Organization

Tools

CRM software

Job description

Stouffville, ON · 15 hours a week · In office

Diverse Mortgage Group is a referral-based mortgage team with 20 years of helping families across York Region and the GTA buy, refinance and renew their homes. We treat every client like our only client, and we're looking for an organized, people-first coordinator to help us keep it that way.

What you'll do

• Post-closing admin: wrap up files after closing and keep client records accurate
• Client care: stay in touch with past clients and make sure no renewal or follow-up is missed
• Scheduling: manage the principal's calendar and keep the week running smoothly
• Team support: help with partner relationships, events and day-to-day office systems

What you bring

• Admin or client service experience
• Strong organization and follow-through
• Clear, friendly communication
• Comfort with CRMs and new software
• Hindi or Punjabi is a strong asset. Mortgage or real estate experience is a plus, and no licence is required.