Parts Coordinator

Battlefield Equipment Rentals; Barrie; On-site; CAD 25,000 - 33,000; Part time

Job summary

Battlefield Equipment Rentals in Barrie, ON is seeking a Parts Coordinator on a contract, co-op basis to support our service team and keep equipment running.

You’ll act as liaison between customers, technicians and internal teams, prepare quotes, create and manage work orders, and track parts to ensure timely repairs. Proficiency in Microsoft Office and a basic understanding of CAT equipment are assets; on-call Saturday flexibility is welcome in a team-focused, safety-conscious workplace.

Qualifications

• Proficient with Microsoft Office and strong organizational skills.
• Familiarity with parts ordering, work orders, inventory and estimates.
• Excellent communication and customer service abilities.
• Ability to work well in a team and handle multiple priorities.
• Self-motivated with strong time-management skills.
• Attention to detail and accuracy in documentation.
• Experience in a parts, service, or technician-support environment.
• Technical understanding of CAT equipment is an asset.
• Flexible to support on-call schedules, including occasional Saturdays.

Responsibilities

• Deliver exceptional customer service through phone, email, and in person.
• Liaise between customers, technicians, and internal teams for clear communication.
• Prepare and provide repair and service quotes.
• Create and manage work orders; ensure parts are allocated to machines and jobs.
• Order, allocate, and track parts to equipment and orders.
• Monitor outstanding parts orders and follow up as required.
• Run daily reports to support service and parts operations.
• Submit and track warranty claims with accurate records.
• Maintain parts inventory, rental equipment, and saleable goods.
• Oversee the repair process from intake to completion, cross-functional support.
• Provide invoicing and warranty support with accurate pricing/docs.
• Coordinate deliveries and arrange transportation for customers.
• Prepare deliveries for the following day and assist with loading/unloading.
• Open/close the branch and complete daily closing requirements.
• Invoice parts orders and service orders as required.
• Collaborate across departments to ensure timely repairs and service.
• Foster a supportive, efficient team environment.
• Follow safety protocols and environmentally sound practices.

Skills

Microsoft Office

Parts knowledge

Customer service

Team player

Self-starter

Attention to detail

Experience in parts service

CAT equipment

On-call Saturdays

Tools

Systematics

Job description

Position: Parts Coordinator
Location: Barrie, ON
Type: Contract, Co-op
Pay: $21.00 hourly depending on experience

AtBattlefield Equipment Rentals, we don’t just rent out top-tier construction equipment, we empower our team to grow, thrive, and make a real impact in local communities every day. As part of theToromont Industries Ltd.family, we’re proud to be Canada’s leading construction equipment rental company and you can find our equipment powering projects on jobsites across Canada!

As a key member of the Service team, the Parts Coordinator plays a critical role in keeping equipment running, technicians supported, and customers informed while also contributing to daily branch operations.

What You’ll Be Doing

• Deliver exceptional customer service through phone, email, and in-person interactions.
• Act as the primary liaison between customers, technicians, and internal teams to ensure clear communication and timely follow-up.
• Prepare and provide repair and service quotes.
• Create and manage work orders for internal and customer equipment ensuring parts are allocated accurately to the appropriate machines and jobs.
• Order, allocate, and track parts to the appropriate equipment and work orders as needed to support timely repairs.
• Monitor outstanding parts orders and follow up as required.
• Run daily reports to support service and parts operations.
• Submit and track warranty claims while maintaining accurate records within company systems.
• Monitor and maintain parts inventory, rental equipment, and saleable goods, including restocking shelves and updating tracking tools.
• Oversee the repair process from intake through completion, working cross-functionally to support efficient service delivery.
• Provide administrative, invoicing, and warranty support ensuring pricing, information accuracy, and proper documentation.
• Facilitate customer walk-ins and calls, including sourcing equipment and supplies, coordinating deliveries, and securing transportation.
• Prepare and ensure all deliveries are organized for the following day.
• Assist with loading and unloading customer pick-ups and deliveries when required.
• Open and close the branch as needed and complete daily closing requirements, including invoice checks and fund balancing.
• Invoice parts orders and service orders as required.
• Work cross-functionally with other departments to ensure timely repairs and service delivery
• Collaborate seamlessly with your colleagues to create a supportive and efficient work environment.
• Follow all workplace safety protocols and environmentally sound practices, making sure everyone stays safe.

Curious about this role or other opportunities at Battlefield Equipment Rentals? Explore ourInside the Crew Videos to see what it’s really like to be part of the Battlefield team. Employment

What We Have to Offer

• Immediate benefits; disability insurance after 3 months
• Company pension
• Extended health, dental, and vision care
• Life and disability insurance
• Safety shoe reimbursement and custom insoles
• Travel Insurance
• Employee stock purchase plan
• Employee assistance program & counselling support

Why You’ll Love Working Here

People-first culture: We believe in supporting each other, celebrating wins, and growing together.

Safety-first culture: Safety is a core value at our organization, and we ensure that our employees receive the training they need to do each job safely.

Career growth: We promote from within and support your development every step of the way with training, mentorship, and opportunities to advance.

Team spirit: You’ll join a tight-knit crew that works hard, has fun, and always has your back.

Stability & strength: As a trusted and proud Canadian company, we offer long-term security and opportunity.

Purpose-driven work: You’ll help build the communities around you!

What We're Looking For

• Computer Skills: Proficiency in Microsoft Office (Outlook, Word, and Excel.) Experience with Systematics would be an asset.
• Parts Knowledge: Familiarity with parts ordering, work orders, purchase orders, inventory and estimates.
• Customer Service Oriented: Excellent communication skills and a knack for making customers feel valued.
• Team Player: Ability to work effectively within a team environment with the ability to juggle multiple priorities.
• A Self-Starter: With a keen sense of time-management and effective planning skills.
• Excellent organization and attention to detail.
• Experience working in a parts, service, or technician-support environment.
• A technical understanding of CAT equipment would be considered an asset.
• Flexibility to support on-call schedules, including occasional Saturdays.

Our Commitment to Inclusion

Battlefield Equipment Rentals is committed to creating an inclusive environment where people from all backgrounds can thrive. Together, we embrace diversity of thought, experience, and perspective, as we combine our unique skills and capabilities to drive successful outcomes for all stakeholders. As an equal opportunity employer, Battlefield Equipment Rentals provides accessibility accommodations during the recruitment process. Should you require any accommodations, please let us know, and we will work with you to meet your needs.

Artificial Intelligence (AI)

Use of Artificial Intelligence - By Talent Acquisition Team & Hiring Managers

At Battlefield, people are at the centre of our recruitment process. We disclose that our hiring processes use artificial intelligence (AI) tools for limited administrative purposes, such as drafting outreach messages, summarizing interview notes, or transcribing reference checks. AI is never used to make hiring decisions. All resumes and candidate information are personally reviewed by our Talent Acquisition Team, and final decisions are made by people who apply judgment, care, and expertise. Our commitment is to use technology responsibly while ensuring fairness, transparency, and respect at every stage.

Use of Artificial Intelligence - By Candidates
We recognize that candidates may use AI tools to support their job search, for example, to refine writing style or gather research. While this can be appropriate, the information you provide in your resume, screening questions, and interviews must always be truthful and accurately reflect your own experience, knowledge, and competencies. AI should never be used to create or exaggerate credentials. Our goal is to understand the real you - your skills, your story, and your potential - so we can make the best possible match between you and the organization we serve.