Parts Administrator

GFL - Sewer Technologies Division; Trail; On-site; CAD 42,000 - 64,000; Full time

Job summary

GFL - Sewer Technologies Division in Canada is seeking a Parts Administrator to manage the inventory control system, label and organize stock, perform cycle counts, and process purchases and vendor orders.

You will ensure parts meet PO specs, assist with audits, handle warranty parts, and support production. Strong detail orientation and Excel skills are essential.

Qualifications

• High School diploma or GED required.
• Strong attention to detail and accuracy.
• Ability to communicate effectively with internal/external stakeholders.

Responsibilities

• Manage inventory control system to ensure necessary equipment and part levels are maintained and purchases are within budget.
• Receive and label inventory appropriately; ensure inventory area is well maintained and organized systematically and physically.
• Perform physical count of inventory including cycle counts and reconcile actual stock count.
• Maintain all aged inventory, collections and returns.
• Perform monthly, quarterly, and annual audits.
• Order parts and materials through Company internal system.
• Meet with vendors to evaluate price, availability, and services offered on new products.
• Handle warranty parts, process, and documents.
• Process all vendor repair orders, purchase orders, and invoices; identify solutions, investigate disputes, and process corrections.
• Expedite parts and services as needed to support production.
• Ensure products received are in accordance with purchase order specifications.
• Adhere to company standards, policies, and procedures.
• Comply with Environmental compliance, energy savings, and recycling Requirements:
• Recommends to Maintenance Manager a course of action for cost savings initiatives and provides insight to material purchasing.
• Perform other job responsibilities as assigned

Skills

Attention to detail

Problem-solving

Effective communication

Teamwork

Physical stamina

Education

High School diploma or GED

Tools

Microsoft Office

Job description

• Manage inventory control system to ensure necessary equipment and part levels are maintained and purchases are within budget
• Receive and label inventory appropriately; ensure inventory area is well maintained and organized systematically and physically
• Perform physical count of inventory including cycle counts and reconcile actual stock count
• Maintain all aged inventory, collections and returns
• Perform monthly, quarterly, and annual audits
• Order parts and materials through Company internal system
• Meet with vendors to evaluate price, availability, and services offered on new products
• Handle warranty parts, process, and documents
• Process all vendor repair orders, purchase orders, and invoices; identify solutions, investigate disputes, and process corrections
• Expedite parts and services as needed to support production
• Ensure products received are in accordance with purchase order specifications
• Adhere to company standards, policies, and procedures
• Comply with Environmental compliance, energy savings, and recycling Requirements:
• Recommends to Maintenance Manager a course of action for cost savings initiatives and provides insight to material purchasing
• Perform other job responsibilities as assigned

Key Responsibilities

• Manage inventory control system to ensure necessary equipment and part levels are maintained and purchases are within budget
• Receive and label inventory appropriately; ensure inventory area is well maintained and organized systematically and physically
• Perform physical count of inventory including cycle counts and reconcile actual stock count
• Maintain all aged inventory, collections and returns
• Perform monthly, quarterly, and annual audits
• Order parts and materials through Company internal system
• Meet with vendors to evaluate price, availability, and services offered on new products
• Obtain quotes for purchases
• Handle warranty parts, process, and documents
• Process all vendor repair orders, purchase orders, and invoices; identify solutions, investigate disputes, and process corrections
• Expedite parts and services as needed to support production
• Ensure products received are in accordance with purchase order specifications
• Adhere to company standards, policies, and procedures
• Comply with Environmental compliance, energy savings, and recycling Requirements:
• Recommends to Maintenance Manager a course of action for cost savings initiatives and provides insight to material purchasing
• Perform other job responsibilities as assigned

Requirements

• High School diploma or GED
• Valid Driver’s License
• Two (2) or more years of inventory control or parts management experience
• Microsoft Office experience

Knowledge, Skills & Abilities

• Excellent attention to detail, problem-solving, and decision-making skills
• Ability to communicate effectively with internal and external customers
• Strong work ethic, demonstrating integrity and trust
• Ability to be a self-starter capable of working effectively in a fast-paced, team environment
• Ability to read, write, and comprehend reports and associated documents
• Ability to understand and follow oral and written instructions
• Ability to prioritizeworkloadand meet time sensitive deadlines
• Ability to exert muscle force to lift, push, pull or carry objectsup to 50 pounds
• Ability to coordinate two or more limbs (for example: two arms, two legs, or one leg and one arm) while sitting or standing
• Ability to make simple and repeated movements of the fingers, hands, and wrists
• Flexibility to accept and adapt to change as well as the commitment to seek continuous improvement
• Knowledge of applicable state/provincial and federalregulations
• Knowledge of proper lifting techniques

Working Conditions

The Parts Administrator may work in various weather conditions. May be exposed to unpleasant sights and smells, such as exhaust fumes, gasoline, diesel fuel, and other dangerous and/or toxic substances or chemicals. Working around moving parts/objects, vehicles, machinery with moving parts.

Physical Demands

The Physical Demands Described Here Are Representative Of Those That Must Be Met By An Employee To Successfully Perform The Essential Functions Of This Job

• Employee is regularly required to talk, hear, listen, sit and stand
• Continuous walking, standing, sitting, climbing, carrying, stooping, bending, kneeling, reaching, lifting, grasping/gripping, and pushing/pulling
• Work utilizing personal protective equipment, including hearing protection, safety-toed boot, utility gloves, reflective vest, hearing and eye protection, hard hat, etc.
• Ability to lift files, open filing cabinets and bend or stand on a step stool as necessary
• Physical ability to lift at least 50 pounds as needed

Job ID

R38709

Job Profile

Parts Administrator - S

Job Country

Canada