Parts Administrator

Velocity Truck Centres; Edmonton; On-site; CAD 33,000 - 47,000; Full time

Benefits offered by this job

Performance-based bonus eligibility

Opportunities for growth and dev.

Supportive team environment

Comprehensive training and onboarding

Job summary

Velocity Truck Centres Canada is seeking a meticulous Parts Administrator in Edmonton, AB to support inventory control and parts operations. You will handle invoices, POs, records, and returns with accuracy in a fast-paced environment.

The role requires 1 year of admin experience, proficiency in Microsoft Office, and strong data-entry skills. You will join a team focused on reliability, speed, and customer value, with competitive hourly pay and bonus eligibility.

Qualifications

• High school diploma or equivalent.
• Minimum one year of office administrative experience.
• Experience with administrative paperwork, data entry, inventory reporting, invoice reconciliation, PO creation.
• Strong analytical and problem-solving skills.
• Experience with electronic databases and Microsoft Office Suite.
• Proficiency in Excel, Word, and Outlook.

Responsibilities

• Post invoices to inventory control systems.
• Reconcile cash drawers as required.
• Submit parts tickets for pricing, status updates, and lead-time requests.
• Generate purchase orders (POs) and print invoices daily.
• Provide administrative support for excess return management, including maintaining and monitoring return records.
• Complete the DTNA PARS process, including creating adjustment requests and coordinating shipping/receiving for returned parts.
• Follow up on local returns and process credits.
• Assist the Central Operations team in reconciling invoice, PO, and credit variances.
• Perform miscellaneous administrative duties as assigned.

Skills

Data entry

Inventory reporting

Invoice reconciliation

Purchase order processing

Analytical thinking

Education

High school diploma

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Posted Friday, August 7, 2026 at 9:00 a.m.

Parts Administrator

Location: Edmonton, AB
Compensation: $23.66 - $34.00 per hour + Bonus Eligibility
Employment Type: Full-Time

We are seeking a detail-oriented and organizedParts Administrator to support inventory control and parts operations. This role is responsible for a variety of administrative and clerical functions, including invoice processing, purchase order management, inventory reconciliation, returns processing, and maintaining accurate records. The ideal candidate will possess strong administrative skills, excellent attention to detail, and the ability to work effectively in a fast-paced environment.

Essential Functions and Purpose

The Parts Administrator performs clerical duties related to maintaining inventory control and supporting parts operations.

• Post invoices to inventory control systems.
• Reconcile cash drawers, as required.
• Submit parts tickets for pricing, status updates, and lead-time requests.
• Generate purchase orders (POs) and print invoices daily.
• Provide administrative support for excess return management, including maintaining and monitoring return records.
• Complete the DTNA Parts Adjustment Request (PARS) process, including:
  • Creating adjustment requests.
  • Coordinating shipping and receiving activities for returned parts.
  • Tracking return and shipping status.
  • Following up on PAR approvals and credit processing.
• Follow up on local returns and process credits.
• Assist the Central Operations team in reconciling invoice, purchase order, and credit variances.
• Perform miscellaneous administrative and job-related duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Minimum one (1) year of experience in an office administrative position or comparable role.
• Demonstrated experience with:
  • Administrative paperwork preparation.
  • Data entry.
  • Inventory reporting.
  • Invoice reconciliation.
  • Purchase order creation and processing.
• Strong analytical and problem-solving skills with the ability to identify issues and resolve discrepancies.
• Experience using electronic databases and systems for entering, updating, and maintaining accurate records.
• Proficiency with Microsoft Office Suite, including Excel, Word, and Outlook.

Preferred Skills

• Strong organizational and time-management abilities.
• Excellent attention to detail and accuracy.
• Effective verbal and written communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Experience in parts, inventory, warehouse, trucking, or automotive environments is considered an asset.

Physical Demands

Lifting and Carrying

• Moderate lifting and carrying requirements.
• Moderate periods of standing, bending, climbing, and kneeling.

Working Conditions

Work Setting

What We Offer

• Competitive hourly compensation of $23.66 to $34.00 per hour.

Performance-based bonus eligibility

• Opportunities for growth and development.
• Supportive team environment.
• Comprehensive training and onboarding.

Who We Are:

Velocity Truck Centres Canada provides full-service support, including sales, maintenance, parts, collision repair, and financing. Representing top brands like Freightliner, Western Star, Thomas Built, Autocar, and Trailers, we are committed toSpeed, Value, and Trust for our customers and employees. With 17 branches across Alberta and British Columbia and over 100 locations worldwide in Canada, the USA, Mexico, and Australia, we offer exciting career growth opportunities and are looking for dedicated professionals to join our team.

Velocity Truck Centres Canada is an equal opportunity employer.