Partnerships Coordinator

Greater Vancouver Board of Trade; Vancouver; Hybrid; CAD 55,000 - 60,000; Full time

Benefits offered by this job

Hybrid options

Peer recognition program

Access to leaders

Job summary

The Greater Vancouver Board of Trade is seeking a Partnership Coordinator (Contract) to support Sponsorship activities for events and programs in the Greater Vancouver region. You will serve as the primary contact for sponsors, coordinate communications, and collaborate with marketing to ensure sponsor visibility.

Ideal candidates have a Bachelor’s degree or equivalent, strong CRM and MS Office skills, and excellent organizational abilities.

Qualifications

• Bachelor’s degree or technical school diploma, or an equivalent combination of education and experience.
• Proficiency with CRM systems, Microsoft Office applications (including Excel and PowerPoint), and internet-based tools.

Responsibilities

• Be the point of contact for all confirmed sponsors.
• Send activation emails to confirmed sponsors.
• Work with marketing team to have sponsor logos added to event webpages.
• Review all event materials to ensure sponsors have been included as per entitlement.
• Manage sponsor activation tracking and guest lists.
• Coordinate day-to-day sponsor requests and follow up with sponsors after events.

Skills

Highly organized

Detail-oriented

Interpersonal skills

Written and verbal communication

Collaborative team player

Time management

Education

Bachelor’s degree or technical school diploma

Tools

CRM systems

Microsoft Excel

PowerPoint

Job description

Since its inception in 1887, the Greater Vancouver Board of Trade has been recognized as Western Canada's leading business association, engaging our members to inform public policy at all levels of government and empowering them to succeed and prosper in the global economy. With a Membership whose employees comprise one-third of B.C.'s workforce, we are the largest business association between Victoria and Toronto. We leverage this collective strength by facilitating networking opportunities and providing professional development through unique programs. In addition, we operate one of the largest events platforms in the country, providing a stage for national and international thought leaders to enlighten B.C.'s business leaders.

To learn more, please visit our About Us page.

OUR PURPOSE:

To lead, unite and champion business to ensure Greater Vancouver is thriving and our region is the best place to live and work.

OUR VISION:

To be the leading catalyst for economic growth and prosperity that creates lasting impact for generations.

OUR STRATEGIC PILLARS

Propel Prosperity, Cultivate Community, Ignite Innovation.

PARTNERSHIP COORDINATOR (Contract)

Reporting to the Director, Partnerships & Member Experience, the Partnership Coordinator must have excellent organization and communication skills, be results oriented, and have the ability to effectively prioritize workflow in a fluid environment.

You must be detail oriented, self-starter, collaborative, and be energized by a fast-paced environment. The ideal candidate for this position is customer centric and a team player with impeccable time management abilities. If this sounds like you, please read on.

Salaried Contract: ending April 30, 2027, with possibility of extension

Department: Partnerships

Compensation Range: $55,000 - $60,000 annualized

WHAT WE OFFER

• Professional work environment with hybrid options
• Peer recognition program and staff-wide activities
• Access to business and thought leaders from across Greater Vancouver

WHAT YOU’LL DO

• Be the point of contact for all confirmed sponsors
• Send activation emails to confirmed sponsors
• Work with marketing team to have sponsor logos added to event webpages
• Review all event eblasts and marketing material to ensure sponsors have been included as per entitlement
• Manage sponsor activation tracking
• Work with sponsors to obtain tables/guests names and dietary restrictions
• Manage all event-related private receptions/roundtables (guest lists, RSVPs, onsite registrations)
• Arrange for all sponsor collateral (banners, table drops, etc.) to be delivered one week before events
• Collaborate with event lead on placement of sponsor on-site activations and take responsibility for set-up and takedown of sponsor banners etc.
• Work with the accounting team on invoice coordination
• Post-event, arrange to send back all unused sponsor collateral, banners, etc.
• Follow up with sponsor after the event with a thank‑you message
• Partnerships (Pillar, Foundational, Annual, and Programs/Training)
• Primary point of contact for all Partnership deliverables and regular communication
• Coordinate day‑to‑day requests involving Partners
• Consistent monitoring and coordination of deliverables for all Partners
• Marketing/comms
• Events
• Programs (work with Program Manager)
• Executive engagement (CEO Dinners/roundtables)
• Multi-Year
  • Prepare and email monthly summaries for all Partners along with events calendar
  • Schedule quarterly meetings with accounting to reconcile/review partnership agreements
  • Work with marketing on partner eblasts and advertising

Sponsorship Packages

• Create and update sponsorship packages
• Research and identify new sponsor activation opportunities

Executive Engagement

• Support the Director, Partnerships & Member Experience in the planning and execution of CEO dinners, private roundtables, and receptions, including:
  • Guest list management
  • Invitation coordination
  • Venue booking
  • RSVP management

WHO YOU ARE

Education:

• Bachelor’s degree or technical school diploma, or an equivalent combination of education and experience
• Proficiency with CRM systems, Microsoft Office applications (including Excel and PowerPoint), and internet-based tools.

Preferred Experience:

• Strong presentation and relationship‑building skills
• Experience in sales, partnership account management, sales coordination, or a related client‑facing role

Required Skills:

• Highly organized, detail‑oriented, and skilled at managing multiple priorities
• Excellent interpersonal skills and a high level of professionalism
• Strong written and verbal communication skills
• Resourceful, proactive, and able to think creatively to solve problems
• Must be a collaborative team player who is willing to pitch in and support colleagues as needed

ADDITIONAL FACTORS

• The successful candidate must be able to maintain a flexible schedule, as occasional early morning, evening, and after‑hours event support is required.
• The Greater Vancouver Board of Trade operates in a dynamic, fast‑paced environment with multiple concurrent priorities. Success in this role requires strong organizational skills, adaptability, and the ability to respond effectively to changing priorities and last‑minute requests

DIVERSITY & INCLUSION STATEMENT

STRONGER TOGETHER

The Greater Vancouver Board of Trade (GVBOT) is committed to fostering a diverse and inclusive environment that embraces, encourages, supports and celebrates our employees, volunteers and board of directors’ dimensions of race, ethnicity, gender, sexual orientation, socio‑economic status, age, physical abilities, spiritual beliefs, political beliefs, and other ideologies. Diverse perspectives draw on different concepts, ideas and experience, and enrich decision making and our effectiveness. The health and wellbeing of our organization is our number one priority, and we have zero tolerance for discrimination. Diversity and Inclusion is at the heart of our Purpose: To lead, unite and champion business to ensure Greater Vancouver is thriving and our region is the best place to live and work. By embracing, including and celebrating our differences, we are stronger. We are committed to championing diversity and ensuring inclusion in all that we do to better represent the Greater Vancouver business community.

COMMITMENT TO RECONCILIATION

Greater Vancouver Board of Trade recognizes and respects that our programs, events, and services are located on the traditional and ancestral territories of Indigenous Peoples, specifically the xʷməθkwəy̓əm (Musqueam), Səl̓ílwətaʔ/Selilwitulh (Tsleil‑Waututh )and Skwxwú7mesh (Squamish)

Nations. We acknowledge the relationship that Indigenous people have to their territories and the suffering and systemic inequities faced by Indigenous Peoples.

Greater Vancouver Board of Trade is committed to reconciliation and will demonstrate this by supporting Indigenous Peoples in the communities we serve. With a mandate to lead, unite and champion business to ensure Greater Vancouver is thriving, we will work towards a shared vision to make Vancouver stronger and a region that thrives on its true history, partnerships and business landscape.

Greater Vancouver Board of Trade is committed to our role in addressing the Truth and Reconciliation Commission’s final report, specifically Calls to Action 92ii and 92iii, which outline a reconciliation framework for the corporate sector to adopt the United Nations Declaration on the Rights of Indigenous Peoples.