Part-Time Reception Associate - OpenRoad Subaru Boundary

OpenRoad Auto Group Limited; Burnaby; On-site; CAD 22,000 - 30,000; Part time

Benefits offered by this job

Discounted Vehicle Purchasing Program

RRSP matching

Referral bonuses

Job summary

OpenRoad Subaru Boundary is seeking a Reception Associate to greet customers, direct inquiries, and support the Sales department. This part-time role offers an opportunity to work with a diverse OEM brand portfolio in a collaborative environment.

The position emphasizes professional communication, multitasking, and accurate clerical work in a dynamic dealership setting. Excellent customer service and a friendly presence are essential for success in this team-driven culture.

Qualifications

• Excellent customer service and communication skills.
• Ability to multitask in a fast-paced dealership environment.
• Professional personal appearance and demeanor.

Responsibilities

• Greet prospective customers and determine the nature of their visit.
• Direct customers to the correct department or personnel.
• Answer basic customer inquiries and refer longer queries as needed.
• Handle telephone calls professionally and efficiently.
• Take thorough messages and ensure they reach the right person.
• Perform clerical and accounting duties as assigned by Management.
• Manage customer traffic and receive payments.
• Assist with inventory-related administrative duties.
• Process sales documentation with the sales team.

Skills

Customer relations

Interpersonal skills

Multitasking

Professional appearance

Tools

MS Word

Excel

Job description

DRIVING POSSIBILITIES

Position: Reception Associate

Employment Status: Part-Time

Dealership: OpenRoad Subaru Boundary

Department: Sales

Compensation: $19.00 per hour

We are proud of our forward-thinking culture developed over 40 years of continuous improvement initiatives. OpenRoad is one of the largest and fastest growing automotive retail groups in the country (representing 23 brands across 44 locations) with a shared vision to become the national automotive leader in customer experience. As one of Canada's Best Employers and Best Managed Companies, we are looking for team players who are excited to continually learn, work hard, and take ownership of their role. Our size doesn't define us, our people do. No one is just a number here, everyone matters, and our culture is the foundation of our success. If you love the idea of joining an organization with unlimited possibilities to accelerate your career, then apply to OpenRoad and grow with us today

A Career at OpenRoad Means You'll Enjoy:

• Opportunity to work with a variety of OEM Brands including Acura, Audi, BMW, Buick, Cadillac, Chevrolet, Chrysler, Dodge, GMC, Honda, Jaguar, Jeep, Land Rover, Lexus, Mazda, Mercedes-Benz, MINI, Porsche, Ram, Rolls-Royce, Subaru, Toyota, Volkswagen
• Exclusive perks and benefits, including a Discounted Vehicle Purchasing Program, RRSP matching, and referral bonuses
• Comprehensive extended health and dental plan (applicable for full-time positions only)
• Strong focus on training, development, and internal promotion opportunities
• Be part of collaborative, friendly, and progressive work culture with an emphasis on transparency, innovation, relationship, and empowerment
• Be part of a culture that celebrates you through employee recognition programs and engagement events

ROLE & RESPONSIBILITIES:

• Greet prospective customers and determine the nature of their visit.
• Direct customers to the correct department or personnel, notify the appropriate Product/Service Advisor that a customer is waiting, or introduce the customers to advisor.
• Answer basic customer inquiries and refer more extensive inquiries to the appropriate person.
• Handle telephone calls in a professional, friendly and efficient manner, striving to minimize the time they are put on hold.
• Takes thorough messages, indicating the caller's name, company name if applicable, the time and reason for call, and ensures the message gets to the appropriate party.
• Perform clerical duties and accounting duties as assigned by Management.
• Manage the customer traffic control system.
• Receive and process payments.
• Assist with other administrative duties involving new & pre-owned inventory.
• Process sales documentation, and works effectively with sales team to ensure timely completion of all tasks.
• Remit mail received at the reception desk promptly.
• Complete warranty books for all sold vehicles.
• Keep customer lounge area presentable and tidy, including stocking coffee area.
• Follow company safety policies and practices, and immediately, report any and all accidents to a Manager/Supervisor.
• This position will be expected to perform other duties as assigned by management.
• OpenRoad reserves the right to modify this job description as business needs require.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Ability to be versatile in working with changing priorities of position responsibilities, and ability to multitask.
• Professional personal appearance.
• Strong customer relation skills, and ability to work well with both internal and external customers, ensuring all guests are helped.
• Exceptional interpersonal and communication skills over the phone and in person.
• Ability to work and function with all work teams and all department levels.
• Organized and detail oriented.
• Demonstrated computer skills – MS Word and Excel.
• Must be able to work in an active, social atmosphere without being distracted.

Internal Candidates:

To be considered, please complete and submit the Internal Endorsement Form available on SharePoint. Please ensure all required information is provided, as incomplete submissions may delay the application process.

We are an equal opportunity employer that values diversity, inclusion, and respect in the workplace. We are committed to creating opportunities for our associates to learn, advance their careers, and reach their full potential.

Grow Your Career at OpenRoad!

We thank all applicants for their interest; however, only those selected for an interview will be contacted.